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CITY COMMISSION

MEETING AGENDA

February 17, 2009 - 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 02/12/09)

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Updates:

02/13/09 @ 2:15 p.m.

Added a staff memo in response to questions by Vice-Mayor Chestnut and correspondence to Regular Agenda Item No. 4 – rental registration.
Added correspondence to Regular Agenda Item No. 5 – Economic Development Policies and Issues.
Added correspondence to Regular Agenda Item No. 6 – Bowersock Dam study session request.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim February 22, 2009 as the WBCA Pink Zone Initiative.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 02/03/09.

2. Receive minutes from various boards and commissions:

Public Transit Advisory Committee meeting of 11/11/08

Board of Electrical Appeals meeting of 01/07/09

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the Department of Administrative Services.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Award bid for Parks and Recreation Department for unit price of electrical work to Randall Electric, plumbing to First Management, and HVAC work to Chaney, Inc. not to exceed $135,000. Staff Memo & Attachments

b) Award bid for unit price of concrete work for the Parks and Recreation Department to Hick’s Classic Concrete, not to exceed $100,000. Staff Memo & Attachments

c) Award bid for unit price of excavation work for the Parks and Recreation Department to RD Johnson, not to exceed $25,000. Staff Memo & Attachments

d) Award bid for unit price of carpentry work for the Parks and Recreation Department to BA Green not to exceed $25,000. Staff Memo & Attachments

e) Waive bidding requirements and approve the sole source purchase of 23 Dell Optiplex 755 desktop computers from Dell, through the State Contract #N39913562, for a total of $23,529. Staff Memo

f) Set bid date of March 3, 2009 for City Bid No. B09014, Project No. PW0904, 2009 Crack Seal Program. Staff Memo & Attachment

7. Approve Special Use Permit, SUP-12-10-08, to allow Light Equipment Repair for Car Toys (stereo installation) at The Malls located at 711 West 23^rd Street. Submitted by Murl Westheffer for Malls Investment Company, LLC, property owner of record. Adopt on first reading, Ordinance No. 8369, authorizing the Special Use Permit (SUP-12-10-08) to allow Light Equipment Repair for Car Toys (stereo installation) at The Malls located at 711 West 23^rd Street. (PC Item 2; approved 8-0 on 1/26/09) Staff Report Site Plan PC Minutes

8. Approve rezoning, Z-11-18-08, of approximately 11,715 square feet located at 1245 Connecticut Street from RS5 (Single-Dwelling Residential) to RSO (Single-Dwelling Residential Office). Submitted by James Williams and Sara Hurd for Peaceful Rest Corp., Second Christian Church of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8370, to rezone (Z-11-18-08) 11,715 square feet located at 1245 Connecticut Street from RS5 (Single-Dwelling Residential) to RSO (Single-Dwelling Residential Office) (PC Item 3; approved 8-0-1 on 1/26/09) Staff Report PC Minutes

9. Approve Rezoning, Z-11-20-08, of approximately 140,090 square feet located at 2141 Maple Lane from RS7 (Single-Dwelling Residential) to RMO (Multi-Dwelling Residential Office). Submitted by Grob Engineering for Kansas Family & Children Foundation, Inc., property owner of record. Adopt on first reading, Ordinance No. 8371, to rezone (Z-11-20-08) 140,090 square feet located at 2141 Maple Lane from RS7 (Single-Dwelling Residential) to RMO (Multi-Dwelling Residential Office). (PC Item 4; approved 9-0 on 1/26/09) Staff Report Correspondence PC Minutes

10. Approve Rezoning, Z-12-21-08, of approximately 37,500 square feet for 1740 Massachusetts Street from RM24 (Multi-Dwelling Residential) to CS (Commercial Strip). Submitted by Wally Storey Associates Inc, for Woodoc, LLC and Dillon Companies Inc, property owners of record. Adopt on first reading, Ordinance No. 8372, to rezone 37,500 square feet located at 1740 Massachusetts Street from RM24 (Multi-Dwelling Residential) to CS (Commercial Strip). (PC Item 5; approved 9-0 on 1/26/09) Staff Report PC Minutes

11. Approve a sidewalk dining and hospitality license for The Noodle Shop Co. Kansas, LLC, doing business as Noodles & Company, 8 West 8^th Street. Staff Memo

12. Authorize Administrative Service/Human Resources Division staff to distribute a Request for Proposals for Employee Benefits Broker/Consulting Services. Staff Memo & Attachments

13. Receive 2008 fourth quarter report for Lawrence Freenet.

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive staff report on the Lawrence Freenet request to install wireless devices on City light poles in the downtown area and provide direction as appropriate. Staff Memo & Attachments

ACTION: Direct staff as appropriate.

2. Consider authorizing the submittal of a water and wastewater utilities projects to KDHE for consideration for possible federal economic stimulus funds. Staff Memo & Attachments

ACTION: Authorize submittal of utilities projects to KDHE for consideration for possible federal economic stimulus funds.

3. Consider the following items related to the Downtown Design Guidelines and Urban Conservation Overlay Districts:

a) Consider approving revisions to Downtown Design Guidelines. (PC Item 6; approved 8-0 on 10/20/08) Staff Memo Design Guidelines

b) Consider approving Text Amendment TA-10-18-08 to revise Article 3, Section 308(g) – Appeals to be consistent with the adopted Downtown Design Guidelines and to revise Section 308(h). (PC Item 6; approved 9-0 on 1/26/09) Staff Report PC Minutes

c) Consider approving Text Amendment TA-10-19-08 for Article 3, Section 308(h) to add an ordinance number and reference for 8^th & Pennsylvania Urban Conservation Overlay District. (PC Item 7; approved 9-0 on 1/26/09) Staff Report PC Minutes

ACTION: a) Approve revisions to Downtown Design Guidelines, approve TA-10-18-08, approve TA-10-19-08, and adopt on first reading, Ordinance No. 8363, regarding revisions to Downtown Design Guidelines and amending Chapter 20, Article 3, Section 308, UC Urban Conservation Overlay District, if appropriate.

b) Direct staff to prepare an ordinance revising Chapter 6 Article 12 of the Code of the City of Lawrence to reflect the design standards for sidewalk dining and hospitality, if appropriate.

4. Receive staff report on the Rental Registration Program. Staff Memo Staff Report & Attachments Staff Memo Responding to Vice-Mayor Chestnut - Added 02/13/09 Correspondence - Added 02/13/09

ACTION: Direct staff as appropriate.

5. Review draft Economic Development policies and cost benefit model to be forwarded to Board of County Commissioners for their comments. Staff Memo & Attachments Correspondence - Added 02/13/09

ACTION: Authorize staff to forward documents on Economic Development Policies and issues to the Board of County Commissioners, if appropriate.

6. Consider request for a study session regarding Bowersock Dam and Utility items.

Staff Memo & Attachments Correspondence - Added 02/13/09

ACTION: Establish date for a study session regarding Bowersock Dam and Utility items, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Meeting & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

§ City offices will be closed on February 16, in observance of Presidents Day.

§ City Commission meeting for March 17 has been canceled due to Spring Break.

§ There will be a City Commission meeting on March 31 due to the March 17 meeting being canceled.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards.shtml to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Community Development Advisory Committee:

(Formerly known as Neighborhood Resources Advisory Committee:

One vacancy for the position held by Collier, expired 09/30/08. Two vacancies for the un-expired positions held by Roussel and Mangan expire 09/30/10. All positions are at-large positions. Terms for this board are for three years from date of previous term expiration.

Convention & Visitors Bureau Advisory Board:

One (1) vacancy for the un-expired position held by Michael Moore, which expires 07/01/11.

Jayhawk Area Agency on Aging:

One vacancy (Board of Directors) for an unexpired position (Johnson) which expires 09/30/09. Two vacancies, one for Advisory Council and one for Board of Directors, for positions that expired 09/30/08. Terms for this board are for three years from date of previous term expiration.

Lawrence Cultural Arts Commission:

One vacancy for the position held by Rapport, which expires 01/31/09. Terms for this board are for three years from date of previous term expiration.

Sales Tax Audit Committee:

The committee shall consist of five members who are all residents of the City. Two members shall serve an initial three year term, two members shall serve an initial two year term, and one member shall serve an initial one year term. After initial terms, committee members shall serve terms of three years.