A

CITY COMMISSION

MEETING AGENDA

February 14, 2012 – 5:00 p.m.

(Posted on webpage at 4:30 p.m. on 02/09/12)

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UPDATES:

02/14/12 @ 3:00 p.m.:

Changed the date on Consent Agenda Item No. 2 – Destination Management meeting of 02/21/12 to 01/21/12;
Added correspondence to Consent Agenda Items No. 11 and No. 12 regarding the proposed Lawrence Wellness and Activity Center;
Added a staff memo, an aerial map and additional correspondence to Regular Agenda Item No. 1 – Aspen Heights Addition; and
Added an executive session as Regular Agenda Item No. 2.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 01/24/12.

2. Receive minutes from various boards and commissions:

Retiree Attraction Task Force meeting of 01/04/12

Destination Management meeting of ~~02/21/12~~ 01/21/12

Hospital Board meeting of 12/21/11

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Award bid for hourly rates for carpentry work for Parks and Recreation Department to BA Green Construction Company, Inc. Bid Memo & Attachments

b) Award bid for hourly rates for painting work for Parks and Recreation Department to Neider Contracting. Bid Memo & Attachments

c) Award bid for hourly rates for excavation work for Parks and Recreation Department to RD Johnson. Bid Memo & Attachments

d) Award bid for hourly rates for concrete work for Parks and Recreation Department to Elite Contractors providing licensing requirements met within 30 days. Bid Memo & Attachments

e) Award bid for hourly rates for plumbing work for Parks and Recreation Department to First Management. Bid Memo & Attachments

f) Award bid for hourly rates for HVAC work for Parks and Recreation Department to A&H Air Conditioning and Heating. Bid Memo & Attachments

g) Award bid for hourly rates for electrical work for Parks and Recreation Department to Randall Electric. Bid Memo & Attachments

h) Award bids for patrol rifles to Tactical Weapons USA, and sights to Simmons Gun Specialties, in a total amount of approximately $106,652. Total may vary depending models chosen by officers. Purchases will be repaid to the city through payroll deduction by the participating officers. Staff Memo & Attachments

7. Adopt on second and final reading, Ordinance No. 8703, establishing no parking along the north side of 12^th Street between Indiana Street and Mississippi Street, rescinding any ordinance in conflict. (TSC Item 3; approved 5-3 on 11/7/11; approved by City Commission on 01/24/12).

8. Approve rezoning, Z-11-26-11, approximately .20 acres from IG (General Industrial) to IL (Limited Industrial), located at 920 and 920 ½ Delaware Street. Submitted by Struct/Restruct, LLC, property owner of record. Adopt on first reading, Ordinance No. 8704, to rezone (Z-11-26-11) approximately .20 acres from IG (General Industrial) to IL (Limited Industrial), located at 920 and 920 ½ Delaware Street. (PC Item 8A; approved 7-0 on 1/25/12) Staff Report Article 4 Use Table Restrictions Use Restrictions PC Minutes Correspondence

9. Approve a Preliminary Plat, PP-11-11-11, for Even Lower East Side Addition, a one lot subdivision containing approximately .20 acres, located at 920 and 920 ½ Delaware Street. The request includes a variance request from the Subdivision Design Standards, specifically 20-809(d) regarding the minimum area of the proposed lot. Submitted by Struct/Restruct, LLC, property owner of record. (PC Item 8B; approved 7-0 on 1/25/12) Staff Report Plat Map of Area PC Minutes

10. Authorize the City Manager to provide written notice, pursuant to K.S.A. 2010 Supp. 12-539, to Rural Water District No. 1 of the City’s intent to annex approximately 125 acres of land owned by North Tank, L.C., Burning Tree, L.L.C., Alvamar, Inc., and Kansas Athletics, Inc., including Yankee Tank (commonly known as Lake Alvamar) and three tracts adjacent thereto, all of which are contiguous to the City. Staff Memo 07/18/11 Staff Memo 08/22/11 Staff Memo

11. Authorize the City Manager to execute a contract with Gould Evans for conceptual design, construction estimates, and site selection service for the proposed Lawrence Activity and Wellness Center for $55,000. Staff Memo Correspondence - Added 02/14/12

12. Authorize the City Manager to execute a contract with Jeffrey Byrne & Associates, Inc., to provide the fundraising campaign feasibility study for the Lawrence Activity and Wellness Center for $16,500. Staff Memo Correspondence - Added 02/14/12

13. Approve amendment to Consulting Services Agreement with Hays Companies for health plan and other related benefit services as outlined through March 31, 2015 in the amount of $50,000 annually. Staff Memo

14. Authorize the Mayor to execute an amendment to the lease between the City of Lawrence and Lawrence Arts Center, Inc. for the lease of the Lawrence Arts Center facility, located at 940 New Hampshire, allowing for an additional ten-year term. Staff Memo & Attachments

15. Authorize the City Manager to execute an agreement for the Lawrence Police Department’s Facility Needs Assessment with Wilson-Estes Police Architects and Treanor Architects. Staff Memo & Attachments

16. Authorize the Mayor to sign Subordination Agreements for Diane Bucia, 333 Johnson Avenue and Patricia Huebner, 1068 Home Circle. Staff Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider the following items related to 1900 W. 31^st Street:

Staff Memo & Attachments - Added 02/14/12

Additional Correspondence - Added 02/14/12

a) Consider a request to rezone, Z-11-28-11, approximately 41.15 acres from RS10 (Single-Dwelling Residential) to RM12 (Multi-Dwelling Residential), located at 1900 W. 31^st Street. Submitted by Landplan Engineering, for Mid-America Manufactured Housing Communities, Inc., property owner of record. Consider adopting on first reading, Ordinance No. 8705, to rezone (Z-11-28-11) approximately 41.15 acres from RS10 (Single-Dwelling Residential) to RM12 (Multi-Dwelling Residential), located at 1900 W. 31^st Street. (PC Item 10A; approved 7-0 on 1/25/12) Staff Report Future Land Use Map - Revised Southern Development Plan Map of Area PC Minutes Correspondence Aerial Map - Added 02/14/12

ACTION: Approve request to rezone (Z-11-28-11) approximately 41.15 acres, located at 1900 W. 31^st Street, from RS10 to RM 12, and adopt on first reading, Ordinance No. 8705, if appropriate.

b) Consider a Preliminary Plat, PP-11-12-11, for Aspen Heights Addition, approximately 41.15 acres, located at 1900 W. 31^st Street. The request includes variance requests from the Subdivision Design Standards, specifically 20-810(d) regarding the dedication of additional right-of-way for the adjacent arterial street; connection of at least one street connection to each adjacent subdivision; and the dedication of the remainder of right-of-way for Ousdahl Road (extended). Submitted by Landplan Engineering for Mid-America Manufactured Housing Communities, Inc., property owner of record. (PC Item 10B; approved 6-1 on 1/25/12) Staff Report Map of Right of Way Variance Request 31st Street Exhibit Map of Area PC Minutes Correspondence

ACTION: Approve Preliminary Plat (PP-11-21-11) and variance requests for Aspen Heights Addition, located at 1900 W. 31^st Street, for approximately 41.15 acres, if appropriate.

c) Consider a Special Use Permit, SUP-11-5-11, for Aspen Heights Addition for the development of multiple detached dwelling structures on a single lot in an RM District as required by Section 20-402 of the Land Development Code. The property is located at 1900 W. 31^st Street. Submitted by Landplan Engineering, for Mid-America Manufactured Housing Communities, Inc., property owner of record. Consider adopting on first reading, Ordinance No. 8706, for Special Use Permit (SUP-11-5-11) for Aspen Heights for the development of multiple detached dwelling structures on a single lot in an RM District as required by Section 20-402 of the Land Development Code. (PC Item 10C; approved 7-0 on 1/25/12) Staff Report Plans Site Plan Map of Area Multi Use Path Layout Exhibit PC Minutes Correspondence

ACTION: Approve Special Use Permit (SUP-11-5-11) for Aspen Heights Addition, located at 1900 W. 31^st Street, for the development of multiple detached dwelling structures on a single lot in an RM District and adopt on first reading, Ordinance No. 8706, if appropriate.

2. Consider motion to recess into executive session for 15 minutes for the purpose of discussion of personnel matters of nonelected personnel. The justification for the executive session is to keep personnel matters confidential. After the executive session, the City Commission will resume the public meeting in the City Commission Room.

ACTION: Approve motion to recess into executive session, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Boys and Girls Club of Lawrence Youth of the Year Celebration and 40^th Anniversary, Thursday, February 16, 6:30 p.m. Location: The Lied Center.

· City Commission Study Session with Solid Waste Task Force, Tuesday, February 28, 4:30 p.m. Location: City Commission Room.

· March 20, City Commission meeting canceled due to spring break.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

Two positions expire 03/31/12. One position is eligible for reappointment while the other position will become vacant. Eligibility requirements exist for this board.

Historic Resources Commission:

Two positions expire 03/01/12. One position is eligible for reappointment while the other position will become vacant. Eligibility requirements exist for this board.

Human Relations Commission:

One vacancy for a position that expires 09/30/14.

Lawrence Citizen Advisory Board:

One vacancy for a position that expires 03/01/12. One additional position expires 03/01/12 and will become vacant.

Lawrence Cultural Arts Commission:

Two vacancies for positions that expired 01/31/12. One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

Several positions are vacant on this board.

Lawrence-Douglas County Bicycle Advisory Committee:

One vacancy for a position that expires 12/31/12 and one vacancy for a position that expires 12/31/13.

Lawrence-Douglas County Public Health Board:

One position will become vacant on 03/31/12.

Mechanical Board of Appeals:

Two positions expire 03/31/11. One position is eligible for reappointment and one position will become vacant. Eligibility requirements exist for this board.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.

Social Services Advisory Board:

Two positions available for this board.

Sustainability Advisory Board:

One vacancy for a position that expired 12/31/11 and one vacancy for a position that expires 12/31/13.