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CITY COMMISSION
MEETING AGENDA
March 6, 2012 – 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 03/01/12)
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Updates:
03/06/12 @ 11:30 a.m.:
- Added correspondence to Regular Agenda Item No. 4 – Lawrence Community shelter request for additional funding; and
- Updated the Future Agenda Items memo by adding additional correspondence to the 900 New Hampshire Street project.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of March 6 – 13, 12012 as Cranberry Week and March 13, 2012 as Susan Stamberg Day. Proclamation
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 02/14/12.
2. Receive minutes from various boards and commissions:
Traffic Safety Commission meeting of 02/06/12
Planning Commission meeting of 01/23-25/12
Community Development Advisory Committee meetings of 01/12/12 and 02/09/12
Mental Health Board meeting of 01/31/12
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set bid date of March 27, 2012 for the pool painting project at the Lawrence Outdoor Aquatic Center. Bid Memo & Attachments
b) Set bid date of April 3, 2012 for the Comprehensive Rehabilitation Projects at 120 Florida Street and 1100 Lawrence Avenue.
c) Set bid date of April 17, 2012 for Project No. PW1201, 6th Street, Monterey Way to Iowa Street (KLINK), mill, overlay, pavement marking and geometric improvements. Authorize City Manager to enter into an agreement with property owner at 601 Kasold Drive for pedestrian, utility and construction easements. Staff Memo & Attachments
d) Award bid for a new air system (compressor and piping) for the Public Works Central Maintenance Garage to Cullum & Brown for $34,790. Bid Memo
e) Approve three (3) year lease/purchase of a fairway mower for Eagle Bend Golf Course from John Deer Company for a total of $35,902.44. Staff Memo
7. Adopt on first reading, the following ordinances:
a) Ordinance No. 8696, pertaining to domesticated Vietnamese Potbellied Pigs. Staff Memo & Attachments
b) Ordinance No. 8713, prohibiting the possession of glass bottles and other glass containers in the downtown district from noon on Saturday, March 24 through 6:00 a.m. on Monday, March 26 and noon on Saturday, March 31 through 6:00 a.m. Tuesday, April 3, 2012. Staff Memo & Attachments
8. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 8693, pertaining to the use of Synthetic Turf as a landscaping material in the Land Development Code. Incorporation by Reference
b) Ordinance No. 8709, regulating the use of synthetic turf for all properties within the city, including requiring City Commission approval of synthetic turf installations.
c) Ordinance No. 8691, enacting scrap metal dealer registration requirements as mandated by the State of Kansas.
d) Ordinance No. 8708, allowing the possession and consumption of alcohol on Vermont Street as part of the St. John Mexican Fiesta on June 22 – 23, 2012.
9. Approve a Temporary Use of Public Right-of-Way Permit for the KU Relays events downtown, April 18-19, 2012 and adopt on first reading, Ordinance No. 8694, authorizing the possession and consumption of alcoholic liquor on the 100 block of E 8th Street and the intersection of 8th Street and New Hampshire Street from 4:00 p.m. – 10:00 p.m. on 04/18/12, and on the 100 block of W 8th Street from 4:00 p.m. – 10:00 p.m. on 04/19/12. Staff Memo & Attachments
10. Approve a temporary use of public right-of-way permit for the use of various city streets on June 29-July 1, 2012 for the Tour of Lawrence; approve allocation of $10,000 of guest tax funds to the CVB in support of the Tour of Lawrence; and approve the donation of various city services in support of the Tour of Lawrence. Staff Memo & Attachments
11. Approve a Temporary Use of Public Right-of-Way Permit for the closure of Massachusetts Street from 11th Street to 13th Street from 7:00 a.m. – 6:00 p.m. on Saturday, August 11, 2012, for the Rev it Up Hot Rod Hullaballoo, as well as the use of parking along North Park Street and New Hampshire Street adjacent to South Park. Staff Memo & Attachments
12. Approve recommendation regarding the opening of the Outdoor Aquatic Center, Saturday, May 26, 2012, and the closure of the facility to the public on Sunday, August 19, 2012 for full service operation; and approve August 20 – 31, 2012 to be open for adult lap swimming only from 10:00 a.m. – 1:00 p.m. Staff Memo & Attachments
13. Receive letter from the Lawrence-Douglas County Housing Authority and consent to the issuance of an RFQ to explore potential development opportunities.
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct public hearing to consider the vacation of an alley located in the 700 Block between Kentucky and Vermont Streets for the Lawrence Public Library expansion. Staff Memo & Attachments
ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.
2. Conduct public hearing to consider the vacation of the green space easement located in Foxfire Addition No. 4, Block 3, Lot 22 (commonly known as 1824 Castle Pine Court) as requested by property owner Ralph H. Park. Staff Memo & Attachments
ACTION: Conduct public hearing and approve Order of Vacation, if appropriate.
3. Consider recommendation from the Traffic Safety Commission to establish no parking along the south side of Seminole Drive between Kasold Drive and St. Andrews Drive, and consider adopting on first reading, Ordinance No. 8712, establishing no parking along the south side of Seminole Drive between Kasold Drive and St. Andrews Drive. (TSC Item 2, approved 6-1 on 02/06/12) Staff Memo & Attachments 02/06/12 TSC Item #2
ACTION: Adopt on first reading, Ordinance No. 8712, establishing no parking along one side of Seminole Drive between Kasold Drive and St. Andrews Drive, if appropriate.
4. Receive staff report regarding the request from Lawrence Community Shelter for additional funding to assist in the operation of the Lawrence Community Shelter. Staff Memo & Attachments Correspondence - Added 03/06/12
ACTION: Direct staff as appropriate.
5. Consider motion to recess into executive session for approximately 45 minutes for the purpose of discussing possible property acquisition and consultation with attorneys for the City deemed privileged under the attorney-client relationship. The justification for the executive session is to keep possible terms and conditions of property acquisition and discussions with attorneys for the City confidential at this time.
ACTION: Approve motion to recess into executive session for approximately 45 minutes, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 03/06/12
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· March 20, City Commission meeting canceled due to spring break.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Downtown Task Force:
Appointment of seven to eleven members available on this newly formed task force.
Electrical Code Board of Appeals:
One position expires 03/31/12. Eligibility requirements exist for this board.
Historic Resources Commission:
Two positions expire 03/01/12. One position is eligible for reappointment while the other position will become vacant. Eligibility requirements exist for this board.
One vacancy for a position that expires 09/30/14.
Lawrence Citizen Advisory Board:
One vacancy for a position that expires 03/01/12. One additional position expires 03/01/12 and will become vacant.
Lawrence Cultural Arts Commission:
One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.
Lawrence Douglas County Advocacy Council on Aging:
Several positions are vacant on this board.
Lawrence-Douglas County Bicycle Advisory Committee:
One vacancy for a position that expires 12/31/13.
Lawrence-Douglas County Public Health Board:
One position will become vacant on 03/31/12.
Two positions expire 03/31/12. One position is eligible for reappointment and one position will become vacant. Eligibility requirements exist for this board.
One position expires 04/30/12.
Plumbing Board Code of Appeals:
One position expires 04/30/12 and is eligible for reappointment to an additional term.
Two positions expire 04/30/12. Both are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/14. Two positions expire 04/30/12 and are eligible for reappointments to additional terms.
Social Services Advisory Board:
Two positions available for this board.
Sustainability Advisory Board:
One vacancy for a position that expired 12/31/11 and one vacancy for a position that expires 12/31/13.
Three positions expire 04/30/12. Two will become vacant and one is eligible for reappointment to an additional term.