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CITY COMMISSION

MEETING AGENDA

April 17, 2012 – 6:35 p.m.

(Posted on webpage at 5:15 p.m. on 04/12/12)

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Updates:

04/17/12 @ 1:30 p.m.:

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim the week of April 15 – 21, 2012 as A Celebration of Volunteering Week.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 03/27/12 and 04/03/12.

 

2.       Receive minutes from various boards and commissions:

 

Sustainability Advisory Board meetings of 12/14/11, 01/11/12, 02/08/12, and 03/14/12

 

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Bid and purchase items:

 

a)       Award the base bid and alternate bids for the 2012 Concrete Rehabilitation Program, Project No. PW1205, to RD Johnson Excavating Co., Inc., for a total amount of $490,656.   Bid Memo & Attachments

 

b)       Award Bid No. B1227, Airport Glide Path Obstruction Tree Removal project, to Custom Tree Care, Inc., for $63,000 and authorize the City Manager to sign a contract.   Bid Memo

 

c)       Authorize the City Manager to execute Change Order No. 2 to the construction contract with Wildcat Construction Co. Inc. for priority group II of Project UT0919CS General Wastewater Pumping Station Improvements increasing the contract amount by $31,478.48 and extending the contract time by 32 calendar days.   Staff Memo & Attachments

 

d)       Authorize the City Manager to execute a Construction Phase Engineering Services Agreement with Professional Engineering Consultants in the amount of $50,000 for Priority Group I of Project UT0919CS General Wastewater Pumping Station Improvements.   Staff Memo & Attachments

 

e)       Approve payment to JCI Industries for $15,215 for the repair of Item 35 from 2011 Pump Rehab for Pump Station 32 located at 1723 East 30th.   Staff Memo

 

6.       Adopt on second and final reading, Ordinance No. 8725, prohibiting the parking of large vehicles and recreational vehicles on Massachusetts Street, from 11th Street to South Park Street, South Park Street, from Vermont Street to New Hampshire Street, and Vermont Street, from South Park Street to 11th Street

 

7.       Approve the following items for Yankee Tank/Lake Alvamar annexation:   Staff Report   Yankee Tank Annexation Letter   RWD #1 Letter   Map of Area   PC Minutes

 

a)       Annexation, A-8-3-11, of approximately 17.4 acres for Yankee Tank, located south of Bob Billings Pkwy, north of Clinton Parkway, east of Villa Drive, and west of Burning Tree Drive. Submitted by North Tank LC and Burning Tree LLC, property owners of record. (PC Item 2; approved 9-0 on 1/23/12)

 

b)       Annexation, A-8-4-11, of approximately 109 acres for Yankee Tank (commonly known as Lake Alvamar), located north of Clinton Parkway, south & west of Lake Alvamar Drive, and east of E. 920 Road. Submitted by Alvamar Inc. and Kansas Athletics, Inc. property owners of record. (PC Item 3; approved 9-0 on 1/23/12)

 

c)       Adopt on first reading, Ordinance No. 8697, Ordinance No. 8698, Ordinance No. 8699, Ordinance No. 8700, and Ordinance No. 8701, for the annexation of approximately 126.4 acres for Yankee Tank/Lake Alvamar.

 

8.       Initiate Text Amendment, TA-4-2-12, to the Land Development Code to create a mental health care use within an appropriately determined existing zoning district.    Staff Memo

 

9.       Authorize City Manager to execute an Additional Engineering Services Agreement with Bartlett & West for Design Services for additional lane on 15th Street east of Iowa and shared-use path from west project limits to Crestline Drive.  Staff Memo & Attachments

 

10.     Authorize City Manager to sign a request for Federal funding at the Lawrence Municipal Airport for an Environmental Assessment in an amount of $65,000.  Staff Memo   Map   ACIP Data Sheet

 

11.     Authorize staff to submit FY 2015 Geometric Improvement Application for reconstruction of US 40, between K10 and the future Recreational Center.   Staff Memo & Attachments

 

12.     Authorize the City Manager to enter into an agreement with 720, LLC regarding the Neighborhood Revitalization Project at 720 E. 9th Street.   Staff Memo & Attachments

 

13.     Receive draft 2011 Report:  Tax Abatements and Economic Development Incentives and refer to the Public Incentives Review Committee.   Draft Report

 

14.     Approve request by Joy Rhea, Paul Werner Architects on behalf of the owner, JPM Properties, LLC, for a variance for 1219 East 23rd Street from 19-214 (B) of the City Code which states that a private sanitary sewer service line shall not be located in a City public utility easement or City public right-of-way for a length of greater than fifteen (15) feet.   Staff Memo & Attachments

 

15.     Approve as signs of community interest, a request from the KU Endowment Association to place signs in the right-of-way at Bob Billings Parkway and Westbrook Drive on Saturday, April 21, 2012 to promote the 4th annual Hawk Mud Fest.

 

16.     Approve as signs of community interest, a request from the National Multiple Sclerosis Society to place signs throughout the City from April 16 – 28, 2012 to promote Walk MS Lawrence.

 

17.     Approve as signs of community interest, a request from the Lawrence Home Builders Association to place directional signs in various rights-of-way throughout the City from April 28 – May 6, 2012 for the Spring Parade of Homes, contingent on adjacent property owner approval.

 

18.     Receive letter from the University of Kansas regarding Community Program Advisory Committee for the Learnard Hall, Engineering Expansion Phase 2 project; authorize City Manager to designate City staff member for participation in committee.

 

19.     Authorize the Mayor to sign a Release of Mortgage for David and Tiffany Boyd, 912 Schwartz Road.   Staff Memo

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Receive request from the Bioscience and Technology Center (BTBC) requesting funding from the City of Lawrence for Phase II of the BTBC expansion project.  The City has already issued $500,000 in 2011 for the project and plans to include the final $500,000 in the 2012 fall debt issuance.

 

ACTION:      Approve remaining $500,000 for Phase II of the BTBC expansion project, if appropriate.

 

 

2.       Receive staff update on status of proposed skate park improvements at Centennial Park and Deerfield Park.  Consider authorizing staff to negotiate a contract and issue a purchase order for $30,000 to Whoskates for the design/build services to improve the Deerfield Skate Park.   Staff Memo & Attachments

 

ACTION:      Authorize staff to negotiate a contract and issue a purchase order for $30,000 to Whoskates for the design/build services to improve the Deerfield Skate Park, if appropriate.

 

 

3.       Consider approving a Text Amendment, TA-2-1-12, to the Land Development Code to revise the minimum amount of area of a structure needed to be eligible for a .5 parking space per bedroom standard from 3,500 square feet to 4,500 square feet. Adopt on first reading, Ordinance No. 8726, for a Text Amendment (TA-2-1-12) to the Land Development Code to revise the minimum amount of area of a structure needed to be eligible for a .5 parking space per bedroom standard from 3,500 square feet to 4,500 square feet. Initiated by City Commission on 1/24/12. (PC Item 4; approved 7-0-1 on 3/26/12)   Staff Report   PC Minutes   Correspondence   Incorporation by Reference

 

ACTION:        Adopt on first reading, Ordinance No. 8726, for a Text Amendment (TA-2-1-12) to the Land Development Code to revise the minimum amount of area of a structure needed to be eligible for a .5 parking space per bedroom standard from 3,500 square feet to 4,500 square feet, if appropriate.

 

 

4.       Consider a Text Amendment, TA-10-16-11, to Chapter 20 of the City Code, Land Development Code, to review the uses of the existing industrial districts, explore creating a new district that permits uses with intensities between the IL (Limited Industrial) district and IG (General Industrial) district, review the Gas and Fuel Sales use and create a Truck Stop use which could affect commercial and industrial zoned properties. Adopt on first reading, Ordinance No. 8718, for a Text Amendment (TA-10-16-11) to Chapter 20 of the City Code, Land Development Code, to review the uses of the existing industrial districts. (PC Item 7; approved 7-1 on 2/29/12)   Staff Report   Code Changes    PC Minutes    Incorporation by Reference   Correspondence - Added 04/17/12

 

ACTION:      Approve Text Amendment, TA-10-16-11, to Chapter 20 of the City Code, Land Development Code, to review the uses of the existing industrial districts, explore creating a new district that permits uses with intensities between the IL (Limited Industrial) district and IG (General Industrial) district, review the Gas and Fuel Sales use and create a Truck Stop use which could affect commercial and industrial zoned properties and adopt on first reading, Ordinance No. 8718, if appropriate.

 

 

5.       Receive audit recommendation follow-up memo from the City Auditor.   Staff Memo

 

ACTION:      Direct staff as appropriate.

 

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments - Updated 04/17/12

 

 

G.        COMMISSION ITEMS:

 

 

H.        CALENDAR:  Meeting List

 

1.       Consider establishing dates for possible City Commission Study Sessions:

a)  A request from the Public Health Board for a joint City/County Commission study session in April or May;

b)  A request from the Lawrence Cultural Arts Commission for a study session to discuss the Final Fridays program.

 

·         Leadership Kansas reception, Friday, April 20, 6:30 – 8:30 p.m.  Location:  Carnegie Building, 9th and Vermont Streets.

 

·         Fambrough Way sign dedication, Saturday, April 28, 11:15 a.m.  Location:  Intersection of Fambrough Way and Fambrough Drive (11th & Maine).

 

·         Judy Billings retirement reception, Wednesday, May 2, 4:00 – 6:00 p.m.  Location:  Carnegie Building – Heritage Room.

 

 

 

 

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*City Commission meeting dates are in black bold print

 

 

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  One vacancy for a position that expires 03/31/14.  Eligibility requirements exist for this board.

 

Historic Resources Commission:

One vacancy for a position that expired 03/01/12. One position expired 03/01/12, but is eligible for reappointment. Eligibility requirements exist for this board.

 

Human Relations Commission:

One vacancy for a position that expires 09/30/14.

 

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12. 

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.

 

Lawrence Douglas County Advocacy Council on Aging:

Several positions are vacant on this board.

 

Lawrence-Douglas County Bicycle Advisory Committee:

One vacancy for a position that expires 12/31/13.

 

Mechanical Board of Appeals:

One vacancy for a position that expired 03/31/12.  Eligibility requirements exist for this board.

 

Mental Health Board:

One position expires 04/30/12.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.