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CITY COMMISSION
MEETING AGENDA
June 5, 2012 – 4:30 p.m.
(Posted on webpage at 4:40 p.m. on 05/31/12)
(10MB files take approximately 45 seconds to open)
Updates:
06/05/12 @ 3:05:
- Added an amended Resolution No. 6975 to Consent Agenda Item No. 8 – 725 Maple Street;
- Added Ordinance No. 8745 to Consent Agenda Item No. 10 – SUP-3-2-12;
- Added Ordinance No. 8744 and an Incorporation By Reference to Consent Agenda Item No. 11 – TA-4-2-12;
- Added Ordinance No. 8743 to Consent Agenda Item No. 12 – SUP-2-1-12;
- Added an amended Ordinance No. 8746 to Regular Agenda Item No. 1 – Lawrence Memorial Hospital bond reissuance;
- Added a list of Sustainability Projects and a Powerpoint Presentation to Regular Agenda Item No. 4 – Farmland; and
- Added a luncheon to the Calendar.
06/04/12 @ 3:00 p.m.:
- Moved Consent Agenda Item No. 17, 2012 Edward Byrne Memorial Justice Assistance Grant for DGCO Sheriff /LKPD for enhancement of safety for downtown Lawrence through video technology, to Regular Agenda Item No. 3 and added correspondence;
A. STUDY SESSION:
1. City Commission study session with the Retiree Attraction Task Force. Final Report
After a short break, the regularly scheduled City Commission Meeting
will begin at approximately 6:35 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 05/08/12, 05/15/12, and 05/22/12.
2. Receive minutes from various boards and commissions:
Traffic Safety Commission meeting of 05/07/12
Human Relations Commission meeting of 02/16/12
Public Health Board meeting of 03/19/12
Planning Commission meeting of 04/23/12
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set a bid opening date of June 26, 2012, for Bid No.B1237 - Clinton Water Treatment Plant Transfer Pump #3 Replacement. Staff Memo
b) Award bid for 2,500 tons of road salt for Public Works Department to Cargill Salt for $49.98 a ton or $124,950 with an option for additional 1,000 tons if needed for $49,980, for a total of $174.930. Bid Memo
c) Award bid for the 2012 Overlay Program - Phase 2, Project No. PW1210, to Sunflower Paving, Inc., for $1,321,483.30. Bid Memo & Attachments
d) Authorize payment to the University of Kansas in an amount of $75,000 from the street maintenance program and $30,000 from the infrastructure sales tax for the reconstruction of 19th Street and video detection of the intersection of 19th Street and Iowa Street. Staff Memo Road Closures and Access Maps
e) Authorize payment of $15,314 to Information Access Systems, Inc., for annual software maintenance for OnBase Imaging Software. Staff Memo
7. Adopt the following ordinances on second and final reading:
a) Ordinance No. 8720, for rezoning (Z-01-10-05) of approximately 29 acres from County A (Agriculture) to RS7 (Single-Dwelling Residential) [previous designation: RS-2] (PC approved 4/17/06; CC approved 5/9/06). Exhibit
b) Ordinance No. 8721, for rezoning (Z-01-11-05) of approximately 4 acres from County A (Agriculture) to RM12D (Multi-Dwelling Residential) [previous designation: RM-D] (PC approved 4/17/06; CC approved 5/9/06). Exhibit
c) Ordinance No. 8722, for rezoning (Z-01-12-05) of approximately 13 acres from County A (Agriculture) to RM24 (Multi-Dwelling Residential) (previous designation: RM-2] (PC approved 4/17/06; CC approved 5/9/06). Exhibit
d) Ordinance No. 8723, for rezoning (Z-03-05-06) of approximately 45 acres from County A (Agriculture) to PCD [Mercato] [previous designation: PCD-2] (Planned Commercial Development) (PC approved 4/17/06; CC approved 5/9/06). Exhibit
e) Ordinance No. 8724, for rezoning (Z-03-06-06) of approximately 31.12 acres from County A (Agriculture) to RMO (Multi-Dwelling Residential-Office) [previous designation: RO-1A] (PC approved 4/17/06; CC approved 5/9/06). Exhibit
f) Ordinance No. 8736, for rezoning (Z-10-17-09) of approximately 24 acres from CC400 (Community Commercial) to CC400 (Community Commercial) to reflect revisions in plat. (PC approved 12/14/09; CC approved 1/5/10) Rezoning ordinance 8481 published on January 23, 2010. This ordinance is a correction to the previously adopted ordinance. Exhibit
8. Adopt Resolution No. 6975 - amended 06/05/12, setting a public hearing date of July 24, 2012, to review the condition of the dilapidated structure located at 785 Maple Street and to consider declaring the structure unsafe and ordering the repair or removal within a specified period of time. Staff Memo & Attachments
9. Approve items related to A-5-2-12:
a) Receive request to annex, A-5-2-12, approximately 12.29 acres, located at 1783 E. 1450 Road (also known as 1545 N. 3rd Street), for Lawrence Recycle Center and forward to the Lawrence-Douglas County Metropolitan Planning Commission for consideration at their June 25, 2012 regular meeting. Submitted by Landplan Engineering, for Advantage Metals Recycling LLC, property owner of record. Staff Memo Annexation Map
b) Authorize the City Manager to provide written notice, pursuant to K.S.A. 2011 Supp. 12-539, to Jefferson County Rural Water District No. 13 and, pursuant to K.S.A. 66-1,176, to Westar Energy of the City's intent to annex approximately 12.29 acres of land owned by Advantage Metals Recycling, L.L.C., located at 1783 E. 1450 Road (also known as 1545 N. 3rd Street), which land is contiguous to the City.
10. Approve Special Use Permit, SUP-3-2-12, for Bishop Seabury Academy, located at 4120 Clinton Parkway, for an extended parking lot and a 3,200 square foot building addition. Submitted by Landplan Engineering, for Bishop Seabury Academy, property owner of record. Adopt on first reading, Ordinance No. 8745 (added 06/05/12), for Special Use Permit (SUP-3-2-12) for Bishop Seabury Academy, located at 4120 Clinton Parkway. (PC Item 2; approved 9-0 on 5/21/12) Staff Report Site Plan Map of Area
11. Approve a text amendment, TA-4-2-12, to the City of Lawrence Land Development Code to create a mental health care use within an appropriately determined existing zoning district. Initiated by City Commission on 4/17/12. Adopt on first reading, Ordinance No. 8744 (added 06/05/12), for a text amendment (TA-4-2-12) to the City of Lawrence Land Development Code to create a mental health care use within an appropriately determined existing zoning district. (PC Item 3; approved 9-0 on 5/21/12) Staff Report Initiation Memo Federal Health Home Requirements Article 4 Use Tables Incorporation By Reference (added 06/05/12)
12. Approve a Special Use Permit, SUP-2-1-12, for an Extended Care Medical Facility, located in the 1600 Block of Research Park Drive. Submitted by Paul Werner Architects, for Mabet #2, LC, Alvamar Development Corporation, property owner of record. Adopt on first reading, Ordinance No. 8743 (added 06/05/12), for Special Use Permit (SUP-2-1-12) for an Extended Care Medical Facility, located in the 1600 Block of Research Park Drive. (PC Item 4B; approved 8-0-1 on 5/21/12) Staff Report Site Plan Map of Area
13. Accept a Historic Preservation Fund Grant in the amount of $7,200 to update Lawrence’s Multiple Property Documentation Form and authorize the City Manager to execute a project agreement with the Kansas Historical Society. Staff Memo
14. Approve the following Traffic Safety Commission recommendations:
a) Deny the request to prohibit parking along one side of Morning Dove Circle (TSC item#2; recommended denial 9-0 on 5/7/12.) Background Information
b) Deny the request to prohibit parking along one side of Stone Creek Drive between Harvard Road and Legends Drive (TSC item#3; recommended denial 9-0 on 5/7/12.) Background Information
c) Deny the request to permit parking on Lawrence Avenue north of Bob Billings Parkway (TSC item#4; recommended denial 9-0 on 5/7/12.) Background Information
15. Approve as “signs of community interest”, a request from the Lawrence Metaphysical Fair to place signs in various rights-of-way from July 6, 2012 through July 8, 2012.
16. Approve as “signs of community interest”, a request from the Lawrence Farmers’ Market to place flags in various locations each weekend from mid-April through October, 2012.
D. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider adopting on first reading, Ordinance No. 8746 (amended 06/05/12), authorizing the issuance of industrial revenue bonds to refinance existing bonds for Lawrence Memorial Hospital, not to exceed $10,500,000. Request
ACTION: Adopt on first reading, Ordinance No. 8746, if appropriate.
2. Consider approving a Temporary Use of Public Right-of-Way Permit for the Liberty Hall 100 Year Anniversary event, allowing the use of the sidewalk and parking stalls in front of Liberty Hall (644 Massachusetts Street) and the closure of the 100 block of E 7th Street, from 1:00 p.m. – midnight on Friday, June 22, 2012. Consider adopting on second and final reading, Ordinance No. 8735, allowing the possession and consumption of alcohol on the public right-of-way during the event. Staff Memo & Attachments
ACTION: Approve a Temporary Use of Public Right-of-Way Permit for Liberty Hall, allowing the use of the sidewalk and parking stalls on the east side of the 600 block of Massachusetts Street in front of Liberty Hall, and the closure of the 100 block of E 7th Street, from 1:00 p.m. – midnight on Friday, June 22, 2012.
ACTION: Adopt on second and final reading, Ordinance No. 8735, allowing the possession and consumption of alcohol on a portion of the public right-of-way on the 600 block of Massachusetts Street and on the 100 block of E 7th Street from 1:00 p.m. – midnight on Friday, June 22, 2012.
3. Consider authorizing staff to request Grant Funds from the 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) for Douglas County Sheriff’s Office/Lawrence Police Department enhancement of public safety for downtown Lawrence through use of video technology, for $46,800. Staff Memo Correspondence - Added 06/04/12
ACTION: Direct staff as appropriate.
4. Receive staff and consultant briefing on infrastructure planning for the former Farmland property. Staff Memo Concept Plan Area Map Farmland Sustainability Projects - Added 06/05/12 Powerpoint Presentation - Added 06/05/12
ACTION: Direct staff to initiate consideration of platting of the property, if appropriate.
5. Consider motion to recess into executive session for approximately 45 minutes for the purpose of discussing possible property acquisition and consultation with attorneys for the City deemed privileged under the attorney-client relationship. The justification for the executive session is to keep possible terms and conditions of property acquisition and discussions with the attorney for the City confidential at this time.
ACTION: Approve motion to recess into executive session for approximately 45 minutes, if appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
1. Consider establishing dates for possible City Commission Study Sessions:
a) A request from the Public Health Board for a joint City/County Commission study session in April or May;
b) A request from the Lawrence Cultural Arts Commission for a study session to discuss the Final Fridays program.
· Public meeting to discuss concept plans for a recreational complex in northwest Lawrence, Wednesday, June 6, 6:30 – 8:00 p.m. Location: Free State High School Commons, 4700 Overland Drive.
· Retirement reception for Engineer Byron Miller (Fire/Medical Department), Thursday, June 14, 2:30 – 4:00 p.m. Location: Jayhawk Conference Room, Fire Station No. 5, 1901 Stewart Avenue. Invitation
· Public meeting regarding Iowa Street Construction project, Thursday, June 21, 5:30 – 7:00 p.m. Location: Fire Station No. 5, 1901 Stewart Avenue.
· Commissioners are invited to attend the Upward Bound Powwow sponsored by Haskell Indian Nations University on Thursday, June 21 at 6:00 p.m. Flyer
· City Commission Study Session, Tuesday, June 19, 4:00 – 6:00 p.m., City Commission Room, First Floor of City Hall. Topic: 2013 Budget.
· City offices closed Wednesday, July 4 in observance of Independence Day.
· City Commission Study Session, Tuesday, July 10, 4:00 -6:00 p.m., City Commission Room, First Floor of City Hall. Topic: 2013 City Manager’s Recommended Budget.
· Commissioners are invited to attend a luncheon during Planning Commission orientation/training on Friday, July 13, 12:00 – 1:00 p.m. Location: City Commission Room.
· City Commission meeting scheduled for July 31 canceled due to fifth Tuesday.
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*City Commission meeting dates are in black bold print
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Three positions expire 05/31/12. All are eligible for reappointments to additional terms.
Convention and Visitors Bureau Advisory Board:
Four positions expire 07/01/12. Three are eligible for reappointment and one position will expire.
Downtown Task Force:
Appointment of seven to eleven members available on this newly formed task force.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. One vacancy for a position that expires 03/31/14. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expired 03/01/12. Eligibility requirements exist for this board.
One vacancy for a position that expires 09/30/14.
Lawrence Citizen Advisory Board:
Two vacancies for positions that expired 03/01/12.
Lawrence Cultural Arts Commission:
One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.
Lawrence Douglas County Advocacy Council on Aging:
Several positions are vacant on this board.
Lawrence-Douglas County Bicycle Advisory Committee:
One vacancy for a position that expires 12/31/13.
Lawrence-Douglas County Metropolitan Planning Commission:
Two positions expire 05/31/12. One position is eligible for reappointment to an additional term and the other position will become vacant.
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
One vacancy for a position that expires 04/30/14.