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CITY COMMISSION

MEETING AGENDA

June 12, 2012 – 6:35 p.m.

(Posted on webpage at 4:55 p.m. on 06/07/12)

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Updates:

06/11/12 @ 4:30 p.m.:

Defer until 06/19/12, Consent Agenda Item No. 4 - the purchase of building and property at 1050 E. 11^th Street for Parks and Recreation maintenance facility;
Added revised Ordinance No. 8743, Consent Agenda Item No. 5-c – for Special Use Permit (SUP-2-1-12) for an Extended Care Medical Facility, located in the 1600 Block of Research Park Drive;
Added a staff memo to Regular Agenda Item No. 1 – 2013 Budget Issues; and
Added correspondence to Regular Agenda Item No. 3 – curbside recycling.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Tuesday, June 12, 2012 as Trei Dudley Day.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 06/05/12.

2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3. Approve licenses as recommended by the City Clerk’s Office.

4. Bid and purchase items:

a) Set a bid opening date of July 3, 2012 for Bid Number B1239 Electrical Preventive Maintenance. Staff Memo

b) Authorize staff to defer bidding to Spring 2013 with construction from late May to August 1, 2013, for Wakarusa Drive, Research Park Way to Oread West Drive, Pavement Reconstruction, Geometric Improvements, Sidewalk and Pavement Marking, Project No. PW1202. Staff Memo & Attachments

c) Authorize the City Manager to enter into a cost share agreement with the Kansas Water Office and approve payment to the Kansas Water Office in an amount of $40,150, for raw water quality study and monitoring. Staff Memo

d) Authorize the City Manager to execute Change Order No.4 to the existing Construction Contract with Walters Morgan Construction for project WW0601 Anaerobic Digester Improvements increasing the contract amount by $45,431.00 and increasing the contract times by 14 days. Staff Memo & Attachments

e) DEFER UNTIL 06/19/12. Authorize the City Manager to execute necessary purchase agreements to acquire the building and property at 1050 East 11^th Street for $394,250 from Robert B. Killough, for use as a Parks and Recreation maintenance facility replacing the building lost in a fire earlier this year. Staff Memo & Attachments

5. Adopt the following ordinances on second and final reading:

a) Ordinance No. 8745, for Special Use Permit (SUP-3-2-12) for Bishop Seabury Academy, located at 4120 Clinton Parkway. (PC Item 2; approved 9-0 on 5/21/12)

b) Ordinance No. 8744, for a text amendment (TA-4-2-12) to the City of Lawrence Land Development Code to create a mental health care use within an appropriately determined existing zoning district. (PC Item 3; approved 9-0 on 5/21/12) Incorporation By Reference

c) Ordinance No. 8743 (revised 06/11/12), for Special Use Permit (SUP-2-1-12) for an Extended Care Medical Facility, located in the 1600 Block of Research Park Drive. (PC Item 4B; approved 8-0-1 on 5/21/12)

d) Ordinance No. 8746, authorizing the issuance of industrial revenue bonds to refinance existing bonds for Lawrence Memorial Hospital, not to exceed $10,500,000.

6. Accept dedication of easements for Minor Subdivision, MS-5-6-12, for Briggs Dodge, located at 2300 & 2320 W. 29^th Terrace. Staff Memo Map

7. Initiate rezoning of 2000 Bluffs Drive from RSO (Single-Dwelling Residential-Office) District and CS (Commercial Strip) District to the CO (Office Commercial) District. Staff Memo & Attachments

8. Authorize the City Manager to execute the Letter of Agreement and any other paperwork to receive a $20,000 grant from KaBOOM! to replace playground equipment at John Taylor Park, 200 N. 7^th Street. Staff Memo & Attachments

9. Receive request from Tony Krsnich to establish a Neighborhood Revitalization Area (NRA) on the parcel located at 810/812 Pennsylvania Street, refer the item to the Public Incentive Review Committee and set June 26, 2012 as the date for a public hearing on the proposed NRA and Revitalization Plan.

10. Authorize the Mayor to sign a Release of Mortgage for Penna Piper, 929 Illinois. Staff Memo

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Receive public comment concerning 2013 City budget issues. Staff Memo & Attachments - Added 06/11/12

ACTION: Receive public comment.

2. Receive report on roll out cart implementation for residential solid waste services, and consider authorizing staff to proceed with bidding carts. Staff Memo

ACTION: Approve trash cart implementation recommendation and authorize staff to proceed with bidding carts, if appropriate.

3. Receive report on curbside recycling services for the City of Lawrence and consider adopting Resolution No. 6976, a Resolution of Intent for an organized collection service for residential recycling. Staff Memo & Attachments Correspondence - Added 06/11/12

ACTION: Adopt Resolution No. 6976, if appropriate.

4. Consider motion to recess into executive session for approximately 45 minutes for the purpose of discussing possible property acquisition and consultation with attorneys for the City deemed privileged under the attorney-client relationship. The justification for the executive session is to keep possible terms and conditions of property acquisition and discussions with the attorney for the City confidential at this time.

ACTION: Approve motion to recess into executive session for approximately 45 minutes, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Retirement reception for Engineer Byron Miller (Fire/Medical Department), Thursday, June 14, 2:30 – 4:00 p.m. Location: Jayhawk Conference Room, Fire Station No. 5, 1901 Stewart Avenue. Invitation

· Retirement reception for George Elliott (Finance Department), Thursday, June 14, 3:00 – 6:00 p.m. Location: Union Pacific Depot, 402 N. 2^nd Street.

· Public meeting regarding Iowa Street Construction project, Thursday, June 21, 5:30 – 7:00 p.m. Location: Fire Station No. 5, 1901 Stewart Avenue.

· Commissioners are invited to attend the Upward Bound Powwow sponsored by Haskell Indian Nations University on Thursday, June 21 at 6:00 p.m. Flyer

· City Commission Study Session, Tuesday, June 19, 4:00 – 6:00 p.m., City Commission Room, First Floor of City Hall. Topic: 2013 Budget.

· City Commission Meeting on July 3 will start at 5:00 p.m.

· City offices closed Wednesday, July 4 in observance of Independence Day.

· City Commission Study Session, Tuesday, July 10, 4:00 -6:00 p.m., City Commission Room, First Floor of City Hall. Topic: 2013 City Manager’s Recommended Budget.

· Commissioners are invited to attend a luncheon during Planning Commission orientation/training on Friday, July 13, 12:00 – 1:00 p.m. Location: City Commission Room.

· City Commission meeting scheduled for July 31 canceled due to fifth Tuesday.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Three positions expire 05/31/12. All are eligible for reappointments to additional terms.

Convention and Visitors Bureau Advisory Board:

Four positions expire 07/01/12. Three are eligible for reappointment and one position will expire.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position that expired 03/01/12. Eligibility requirements exist for this board.

Human Relations Commission:

One vacancy for a position that expires 09/30/14.

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

Several positions are vacant on this board.

Lawrence-Douglas County Bicycle Advisory Committee:

One vacancy for a position that expires 12/31/13.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.