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CITY COMMISSION

MEETING AGENDA

June 26, 2012 – 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 06/21/12)

(10MB files take approximately 45 seconds to open)

 

Updates:

06/26/12 @ 3:15 p.m.:

 

06/26/12 @ 10:30 a.m.:

·         Staff memo outlining the order of presentations;

·         Added links to the TIF Feasibility Study, the 3-Story Height Feasibility Analysis, the 4-Story Need for Assistance Analysis, and the North Project Need for Assistance Analysis; and

·         Additional correspondence.

 

06/25/12 @ 4:15 p.m.:

·         Added additional correspondence to Regular Agenda Item No. 2 – 900 New Hampshire appeal.

 

06/22/12 @ 1:50 p.m.:

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim the month of July, 2012 as Parks and Recreation Month.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 06/12/12.

 

2.       Receive minutes from various boards and commissions:

 

Parks & Recreation Advisory Board meeting of 06/05/12

Lawrence Douglas County Bicycle Advisory Committee meeting of 05/15/12

Public Incentives Review Committee meeting of 04/24/12

 

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Bid and purchase items:

 

a)       Set a bid opening date of July 17, 2012 for Bid Number B1240 Contractor Services to Complete Emergency Sanitary Sewer, Force Main, and Air Relief Valve Repairs.   Staff Memo

 

6.       Adopt on second and final reading, the following ordinances:

 

a)       Ordinance No. 8749, relating to weigh limitation for certain trucks designed and used for garbage, refuse, solid waste disposal, mounted fertilizer spreaders and animal dung spreaders.  

 

b)       Ordinance No. 8750, amending Chapter X relating to the disability provisions of the City of Lawrence Human Relations Code.

 

c)       Ordinance No. 8751, establishing the new crime of refusing to submit to a test for the presence of drugs or alcohol while operating a motor vehicle.  

 

d)       Ordinance No. 8752, pertaining to the examination and licensing of certain trades, to comply with amendments to state law that will be effective July 1, 2012.

 

7.       Adopt Resolution No. 6977, approving Tax and Securities Compliance Procedures for the city.   Staff Memo & Attachments   

 

8.       Accept dedications of easements for Final Plat, PF-5-3-12, for Oread West No. 16 (formerly Research Park), located at 0 Research Park Drive. Submitted by Paul Werner Architects, for Alvamar Development Corporation, property owner of record.    Staff Memo & Attachments

  

9.       Approve a Site Plan, SP-5-33-12, for sidewalk dining at 934 Massachusetts Street (Minsky’s Pizza) and approve sidewalk dining and hospitality license. Submitted by Paul Werner Architects, for Round Corner Building Corp, the property owner of record.    Staff Report   Site Plan

 

10.     Approve a Site Plan, SP-5-39-12, for the expansion of a non-conforming use for Harbour Lights, located at 1031 Massachusetts Street, including a rooftop hospitality deck and a building addition for a ramp for wheelchair accessibility. Submitted by Mike Myers of Hernly Associates for David Heinz, the property owner of record.    Staff Report   Site Plan   Patio Facade Plan

 

11.     Approve the 2012 Investment Policy.    Staff Memo & Attachments

 

12.     Authorize staff to apply for an Assistance to Firefighters Grant for station video conferencing.  The grant requires a twenty percent (20%) local match, for an estimated cost of $71,000.   Staff Memo

 

13.     Authorize the City Manager to execute an agreement with Convention Sports & Leisure in the amount of $25,000 for economic impact study for the proposed sports village/recreation center.     Scope of Services

 

14.     Authorize the City Manager to execute an agreement with the State of Kansas for capital and operating assistance funds in the amount of $250,986 for expenses associated with the City of Lawrence transit system.   Staff Memo

 

15.     Authorize the Mayor to execute a Reciprocity Agreement with Johnson County Contractor Licensing, allowing for the issuance of reciprocal licenses to contractors licensed by Johnson County Contractor Licensing and the City of Lawrence under certain conditions.   Staff Memo & Attachments

 

16.     Approve as signs of community interest, a request from the Nordic Heritage Festival to place temporary directional signs located in various rights-of-way in the City on Saturday, October 6, 2012.

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Conduct public hearing on the establishment of a Neighborhood Revitalization Area (NRA) at 810/812 Pennsylvania (the Cider Building). Consider adopting on first reading, Ordinance No. 8753, establishing the revitalization area; consider approving the NRA plan, and consider authorizing staff to finalize a city-county-school district cooperation agreement concerning the administration of the NRA plan and authorize the Mayor to execute the agreement.   Staff Memo & Attachments

 

ACTION:      Conduct public hearing and adopt on first reading, Ordinance No. 8753, establishing the revitalization area, approve the NRA plan, authorize staff to finalize a city-county-school district cooperation agreement, and authorize the Mayor to sign the agreement, if appropriate.

 

 

2.       Consider the following items related to 900 New Hampshire:   Presentation Outline Memo - Added 06/26/12

 

a)       Consider applicant appeal on HRC determination.  Conduct public hearing and make a determination that there is/is not a feasible and prudent alternative to the proposal and make a determination that the proposal includes/does not include all possible planning to minimize harm to the listed properties.    Staff Memo on Appeal   HRC Staff Report    04/30/12 HRC Action Summary   Project Plans   Supporting Documents      Standard of Review   Standard of Review Supplement   Correspondence - updated 06/26/12    Developer Supplemental Information    Developer Affidavits  TIF Feasibility Study - Added 06/26/12  3-Story Height Feasibility Analysis - Added 06/26/12   Needs For Assistance Analysis - Added 06/26/12   4-Story Need For Assistance Analysis - Added 06/26/12

 

ACTION:      Conduct public hearing.  Make appropriate findings.

 

b)       Consider adopting on first reading, Ordinance No. 8728, removing the property on the east side of the 900 block of New Hampshire from the current Downtown 2000 redevelopment TIF (tax increment refinancing) district and refer to the Public Incentives Review Committee to consider the proposed project.   Staff Memo & Attachments   

 

ACTION:      Adopt on first reading, Ordinance No. 8728, and refer to the Public Incentives Review Committee to consider the proposed, project, if appropriate.

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:

 

 

H.        CALENDAR:   Meeting List

 

·         Public meeting regarding Iowa Street Construction project, Thursday, June 21, 5:30 – 7:00 p.m.  Location:  Fire Station No. 5, 1901 Stewart Avenue.

 

·         Commissioners are invited to attend the Upward Bound Powwow sponsored by Haskell Indian Nations University on Thursday, June 21 at 6:00 p.m.  Flyer

 

·         New police recruit swearing in ceremony, Tuesday, June 26, 8:30 a.m.  Location:  Investigations & Training Center, 4820 Bob Billings Parkway.  (Please plan on arriving between 8:00 – 8:15 a.m.)

 

·         City Commission Meeting on July 3 will start at 5:00 p.m.

                    

·         City offices closed Wednesday, July 4 in observance of Independence Day.

 

·         City Commission Study Session, Tuesday, July 10, 4:00 -6:00 p.m., City Commission Room, First Floor of City Hall.  Topic: 2013 City Manager’s Recommended Budget.

 

·         Commissioners are invited to attend a luncheon during Planning Commission orientation/training on Friday, July 13, 12:00 – 1:00 p.m.  Location:  City Commission Room.

 

·         City Commission Meeting on July 17 will start at 3:30 p.m.

 

·         City Commission meeting scheduled for July 31 canceled due to fifth Tuesday.

 

 

 

 

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July 2012

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*City Commission meeting dates are in black bold print

 

 

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Aviation Advisory Board:

Three positions expire 05/31/12.  All are eligible for reappointments to additional terms.

 

Convention and Visitors Bureau Advisory Board:

Four positions expire 07/01/12.  Three are eligible for reappointment and one position will expire.

 

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Eligibility requirements exist for this board.

 

Historic Resources Commission:

One vacancy for a position that expired 03/01/12. Eligibility requirements exist for this board.

 

Human Relations Commission:

One vacancy for a position that expires 09/30/14.

 

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12. 

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.

 

Lawrence Douglas County Advocacy Council on Aging:

Several positions are vacant on this board.

 

Lawrence-Douglas County Bicycle Advisory Committee:

One vacancy for a position that expires 12/31/13.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.