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CITY COMMISSION

MEETING AGENDA

August 7, 2012 – 6:35 p.m.

(Posted on webpage at 4:50 p.m. on 08/02/12)

(10MB files take approximately 45 seconds to open)

 

Updates:

08/07/12 @ 3:50 p.m.:

 

08/06/12 @ 4:20 p.m.:

·         Revised staff memo;

·         Revised Resolution No. 6986 changing the amount of the sale from $8,015,000 to $8,040,000;

·         Added Treasurer’s Report.

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 07/24/12.

 

2.       Receive minutes from various boards and commissions:

 

Parks & Recreation Advisory Board meetings of 07/10/12 and 07/31/12

Historic Resources Commission meeting of 06/21/12

Mental Health Board meeting of 06/26/12

Planning Commission meetings of 05/21/12 and 06/25/12

Traffic Safety Commission meeting of 06/04/12

Board of Zoning Appeals meeting of 05/03/12

Sign Code Board of Appeals meeting of 06/07/12

 

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Bid and purchase items:

 

a)       Set bid date of Tuesday, August 28, 2012 for the Comprehensive Rehabilitation Projects located at 3012 Flint Drive and 3113 Creekwood Drive.

 

b)       Waive engineers estimate and award City Bid No. B1241, Project No. PW 1113, 2011 Sidewalk Gap Program, to R.D. Johnson Excavating, in the amount of $141,378.50.   Staff Memo & Attachments

 

c)       Waive bidding requirements and approve sole source purchase for installation of media equipment for the City Commission Room for $22,000.   Staff Memo & Attachments

 

d)       Award bid for 26 ballistic vests for the Police Department to Alamar Uniforms of Kansas City for $18,330.   Bid Memo

 

6.       Adopt on second and final reading, Ordinance No. 8768, creating a redevelopment district at 9th and New Hampshire Streets.

 

7.       Adopt the following resolutions:

 

a)       Resolution No. 6984, amending Resolution No. 6778, to increase the costs of the improvements associated with the 6th Street Intelligent Transportation System (ITS) project by $21,500 for a total project cost of $271,000.

 

b)       Resolution No. 6985, establishing the maximum annual bonding amount for improvements authorized pursuant to Charter Ordinance No. 27 as $1,250,000, plus costs of issuance and interest on any temporary financing.

 

c)       Resolution No. 6986 - revised 08/06/12, authorizing the sale of general obligation notes in the amount of $24,400,000 and general obligation bonds in the amounts of $3,595,000 and $8,040,000 $8,015,000 on September 11, 2012.   Staff Memo & Attachments (revised 08/06/12)   Treasurer's Report - Added 08/06/12

 

8.       Initiate the following rezonings for the former Farmland Industries property, north of K-10 between Greenway Circle & E 1575 Rd:   Staff Memo & Attachments

 

a)       Approximately 31.7 acres (and adjacent railroad right-of-way) from I-4 (Heavy Industrial) and VC (Valley Channel) Districts to UR-FP (Urban Reserve – Floodplain Overlay) District, located in the NE1/4 & NW1/4 Sec 4-13-20;

 

b)       Approximately 170.4 acres (and adjacent railroad right-of-way) from I-4 (Heavy Industrial) District to UR (Urban Reserve) District, located in the NE1/4 & NW1/4 Sec 4-13-20;

 

c)       Approximately 170.7 acres (and adjacent highway right-of-way) from I-4 (Heavy Industrial), I-1 (Limited Industrial), A (Agricultural) County Districts and CC200 (Community Commercial Center) City District to IG (General Industrial) District, located in the NW1/4 & SW1/4 Sec 4-13-20; and

 

d)       Approximately 59.0 acres (and adjacent highway right-of-way) from I-1 (Limited Industrial), B-1 (Neighborhood Business) and A (Agricultural) County Districts to IM (Medium Industrial) District, located in the SE1/4 Sec 5-13-20 & SW1/4 Sec 4-13-20.

 

9.       Approve Special Event Permit requests, SE-12-00084; SE-12-00085; SE-12-00086; SE-12-00087; SE-12-00088, for location of a light truck and a temporary 40’ tall Verizon mobile cellular communication tower at 1101 Indiana (Berkeley Flats Apartments) for KU Home Football Games on September 1, September 8, September 15, October 13, October 27, and November 17, 2012. Submitted by Selective Site Consultants. Berkeley Flats Apartments LLC, property owner of record.    Staff Report   Site Plan

 

10.     Approve vacation of interior utility, drainage and access easements for Minor Subdivision, MS-12-00014, for Village Meadows Second Plat, a minor subdivision replat of Lot 1, Block 1, Village Meadows, located at 525 Congressional Drive.   Staff Memo & Attachments

 

11.     Approve rezoning, Z-7-20-11, approximately 6 acres from PRD (Planned Residential Development) to RM15 (Multi-Dwelling Residential), located at 525 Congressional Drive. Submitted by Paul Werner Architects, for M & I Regional Properties, LLC, property owner of record. Adopt on first reading, Ordinance No. 8769, for the rezoning (Z-7-20-11) of approximately 6 acres from PRD (Planned Residential Development) to RM15 (Multi-Dwelling Residential), located at 525 Congressional Drive. (PC Item 1; approved 8-0 on 7/23/12)   Staff Report    Plan Boundary   Map of Area   PC Minutes

 

12.     Approve Special Use Permit, SUP-5-4-12, for 12th & Haskell Recycle Center, located at 1000 E 11th Street. Submitted by Bartlett & West, Inc., for Robert B. Killough, property owner of record. Adopt on first reading, Ordinance No. 8770, for Special Use Permit (SUP-5-4-12) for 12th & Haskell Recycle Center, located at 1000 E 11th Street. (PC Item 2; approved 8-0 on 7/23/12) Staff Report   Site Plan   Map of Area   PC Minutes

 

13.     Approve annexation, A-5-3-12, of approximately 15,960 SF, located at 240 N. Michigan Street, to accommodate development of Pump Station No. 15, a minor utility. Submitted by The City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8771, to annex (A-5-3-12) approximately 15,960 SF, located at 240 N. Michigan Street, to accommodate development of Pump Station No. 15  (PC Item 3A; approved 8-0 on 7/23/12)   Staff Report   Map of Area   PC Minutes

 

14.     Approve rezoning, Z-5-8-12, approximately 15,960 SF from County A (Agriculture) and County V-C (Valley Channel) to OS-FP (Open Space-Floodplain Overlay), located at 240 N. Michigan Street, to accommodate development of Pump Station No. 15, a minor utility. Submitted by The City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8772, to rezone approximately 15,960 SF from County A (Agriculture) and County V-C (Valley Channel) to OS-FP (Open Space-Floodplain Overlay), located at 240 N. Michigan Street, to accommodate development of Pump Station No. 15 (PC Item 3B; approved 8-0 on 7/23/12)   Staff Report   Map of Area    PC Minutes

 

15.     Approve Special Use Permit, SUP-5-6-12, for construction of Pump Station No. 15, a minor utility, located at 240 N. Michigan Street. Submitted by The City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8773, for Special Use Permit (SUP-5-6-12) for construction of Pump Station No. 15, a minor utility, located at 240 N. Michigan Street. (PC Item 3D; approved 8-0 on 7/23/12)  Staff Report     Site Plan   Map of Area   PC Minutes

 

16.     Approve rezoning, Z-5-9-12, approximately 1.74 acres from IG (General Industrial) to IL (Limited Industrial), located at 2645 Haskell Ave, for the VFW. Submitted by Landplan Engineering, for Hedge Tree LLC, property owner of record. Adopt on first reading, Ordinance No. 8774, to rezone (Z-5-9-12) approximately 1.74 acres from IG (General Industrial) to IL (Limited Industrial), located at 2645 Haskell Ave, for the VFW. (PC Item 4; approved 8-0 on 7/23/12)    Staff Report   Map of Area   PC Minutes   Correspondence

 

17.     Approve rezoning, Z-12-00021, approximately 6.87 acres from RSO (Single-Dwelling Residential-Office) District and CS (Commercial Strip) District to the CO (Office Commercial) District, located at 2000 Bluffs Drive.  DST Realty of Lawrence Inc, property owner of record.  Initiated by City Commission on 6/12/12. Adopt on first reading, Ordinance No. 8775, to rezone approximately 6.87 acres from RSO (Single-Dwelling Residential-Office) District and CS (Commercial Strip) District to the CO (Office Commercial) District, located at 2000 Bluffs Drive. (PC Item 5; approved 8-0 on 7/23/12)  Staff Report   Map of Area   PC Minutes

 

18.     Concur with the Traffic Safety Commission on its recommendations on the following items:

 

a)       Concur with Traffic Safety Commission recommendation for a pedestrian hybrid beacon on Kentucky Street at 18th Street (TSC item #2; approved 8-0 on 6/4/12). No funding is currently available for this improvement.       Staff Memo & Attachments   06/04/12 TSC Item No. 2

 

b)       Deny the request for a traffic calming device at 4104 Harvard Road (TSC item #3; approved 8-0 on 6/4/12).   06/04/12 TSC Item No. 3

 

c)       Deny the request to permit parking on Indiana Street, between Sunflower Road and 17th Street (TSC item #4; approved 8-0 on 6/4/12).   06/04/12 TSC Item No. 4

 

19.     Receive request for public financial support for Cider Building improvements, located in the 800 block of Pennsylvania; refer to staff for report.     Correspondence - Added 08/07/12

 

20.     Approve User Fee Policy and receive update on review of fees.   Staff Memo & Attachments

 

21.     Approve a Temporary Use of Public Right-of-Way Permit for the closure of Massachusetts Street between North Park Street and South Park Street on Sunday, September 9, 2012, from 7:00 a.m. – 6:00 p.m., for the annual Fall Arts and Crafts Festival.   Staff Memo

 

22.     Accept Federal-Aid HSIP Funds for FY2014-2015 in the amount of $200,000 and allocate $20,000 as the City’s match to reconstruct the traffic signal at 9th Street & Kentucky Street, and accept HSIP Funds in the amount of $500,000 and allocate $50,000 as the City’s match to widen 9th Street between Emery Road & Michigan Street and modify traffic signals as needed; the City’s match to be paid from the Capital Improvement Reserve Fund.  Staff Memo

 

23.     Authorize staff to distribute a request for proposals (RFP) to solicit the services of a marketing firm to assist in development and implementation of a marketing plan and campaign to attract retirees to Lawrence and Douglas County.   Staff Memo & Attachments

 

24.     Authorize the Mayor to sign two Releases of Mortgage for Danette Michaels, 945 Highland Drive.   Staff Memo

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Consider the following items related to events to be held in South Park:

 

a)                Consider approving a Temporary Use of Public Right-of-Way Permit for the 2012 Bike MS event from 5:00 a.m. Saturday 09/22/12 through noon Sunday 09/23/12 allowing the closure of Massachusetts Street between North Park Street and South Park Street, North Park Street from Massachusetts Street to Vermont Street, and the Community Building parking lot. Consider donation of Police and Fire Medical services in support of the event.   Staff Memo & Attachments

 

ACTION:      Approve a Temporary Use of Right-of-Way Permit for the Bike MS event, and donation of Police and Fire Medical services in support of the event, if appropriate.

 

b)       Conduct a public hearing regarding the sale of alcohol at the Hot Rod Hullaballoo on 08/11/12, the Kansas State Fiddling and Picking Championship on 08/25/12-08/26/12, and the Bike MS event on 09/22/12-09/23/12.  Staff Memo & Attachments

 

ACTION:      Conduct a public hearing and find that the proximity of the sale of alcohol at the events is not adverse to the public welfare or safety, grant a distance limitation waiver, and adopt on first reading, Ordinance No. 8764, allowing the possession and consumption of alcohol on the public right-of-way during the Kansas State Fiddling and Picking Championship and the Bike MS event, if appropriate. 

 

 

2.       Conduct public hearing on 2013 Budget and consider the following items related to the adoption of the City’s 2013 budget:    Staff Memo & Attachments    Project Timeline      Treasurer's Report - Added 08/06/12   Correspondence - Added 08/07/12

 

ACTION:      Conduct public hearing.

 

Adopt on first reading, Ordinance No. 8776, approving and appropriating the 2013 City of Lawrence Operating and Capital Improvement Budget, if appropriate.

 

Approve the multi-year (2013-2016) capital improvement plan, if appropriate.

 

Adopt on first reading, Ordinance No. 8777, attesting to the increase in property taxes levied for 2013, if appropriate.

 

Adopt City’s Debt Guidelines, if appropriate.

 

 

3.       Consider adopting on first reading, Ordinance No. 8778, authorizing an Emergency Communications System Funding Agreement with the Board of County Commissioners of Douglas County, the making of a grant to the Board of County Commissioners of Douglas County for funding improvements to the Emergency Communications System, and authorizing the issuance of general obligation bonds to pay the costs.    Funding Agreement

 

ACTION:      Adopt on first reading, Ordinance No. 8778, authorizing an Emergency Communications System Funding Agreement with the Board of County Commissioners of Douglas County, the making of a grant to the Board of County Commissioners of Douglas County for funding improvements to the Emergency Communications System, and authorizing the issuance of general obligation bonds to pay the costs, if appropriate.

 

 

4.       Receive staff report and presentations on proposed Lawrence Sports Village and recreation center.   Staff Memo & Attachments (updated 08/06/12)   Correspondence - Added 08/06/12    Operating Budget Comparison Memo & Attachments - Added 08/07/12

 

ACTION:        Direct staff as appropriate and set August 21, 2012 as next City Commission meeting for additional considerations on this item.

 

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:

 

 

H.           CALENDAR:   Meeting List

 

·         Planning Commission mid-month meeting is Wednesday, August 8 at 8:00 a.m.  Location:  City Commission Room.   Agenda

 

·         Salvation Army “Meet and Greet”, Monday, August 13, 6:30 p.m.  Location:  947 New Hampshire Street.

 

·         Lawrence Community Shelter Groundbreaking Ceremony, Tuesday, August 14, 10:00 a.m.  Location:  3701 Franklin Park Circle.

 

·         Commissioners are invited to participate in the KU Good Neighbor distribution of informational materials to the Oread Neighborhood on Thursday, August 16, from 10:00 a.m. – 12:00 p.m.

 

·         Commissioners are invited to attend Ramadan “iftar” dinner, Thursday, August 16 – 7:30 reception, 8:00 introductions, 8:20 dinner.  Location:  Carnegie Building, 9th and Vermont Streets.  RSVPS ARE REQUESTED.

 

·         Public meeting on organized recycling collection service, Friday August 24, 10:00 – 11:30 a.m.  Location:  City Commission Room, First Floor of City Hall.

 

·         City employee appreciation picnic, Saturday, August 25, 5:00 – 8:00 p.m.  Location:  Broken Arrow Park.

 

·         City offices closed on Monday, September 3 in observance of Labor Day.

 

·         Lawrence Chamber of Commerce Taste of Lawrence Fall Mixer, Wednesday, September 12.  Location:  Meadowbrook Apartments.  Time:  TBD.

 

·         Lawrence Schools Foundation Breakfast, Friday, September 21. Location: Lawrence Holidome, TBD.

 

·         Valor Public Safety Awards Luncheon, Tuesday, October 16, 11:30 a.m. – 1:30 p.m.  Location:  Lied Center, 1600 Stewart Drive, West Campus.

 

·         City employee service awards luncheon, Friday, October 26, 11:30 – 1:30 p.m.  Location:   4-H Grounds, Building 21, 2120 Harper Street.

 

 

 

 

 

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September 2012

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*City Commission meeting dates are in black bold print

 

 

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Aviation Advisory Board:

Three positions expire 05/31/12.  All are eligible for reappointments to additional terms.

 

Convention and Visitors Bureau Advisory Board:

Four positions expire 07/01/12.  Three are eligible for reappointment and one position will expire.

 

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Eligibility requirements exist for this board.

 

Human Relations Commission:

One vacancy for a position that expires 09/30/14.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/12.

 

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12. 

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.

 

Lawrence Douglas County Advocacy Council on Aging:

Several positions are vacant on this board.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14. 

 

Social Services Advisory Board:

Three positions expire 08/31/12.  All are eligible for reappointment to additional terms.