Memorandum

City of Lawrence

City Manager’s Office

TO:	David L. Corliss, City Manager
FROM:	Jonathan Douglass, Assistant to the City Manager/City Clerk
CC:	Tarik Khatib, Chief of Police Mark Bradford, Fire Medical Chief Charles Soules, Director of Public Works Ernie Shaw, Interim Director of Parks and Recreation
DATE:	July 30, 2012
RE:	Alcohol Hearing for 2012 Hot Rod Hullaballoo, Fiddling and Picking Championship, and Bike MS

A number of upcoming events in South Park have requested permission to sell alcohol, and are also located within 400 feet of one or more churches. Before the sale of alcohol can be authorized, the following actions must be taken:

• The churches must be notified at least 30 days in advance of a public hearing;
• A public hearing must be held regarding the sale of alcohol at the events;
• The City Commission must find that the proximity of the sale of alcohol is not adverse to the public welfare and safety;
• The City Commission must grant a distance limitation waiver; and,
• For the events where alcohol would be possessed and consumed on the public right-of-way, an ordinance allowing possession and consumption must be approved by the City Commission.

The events under consideration are:

• The Hot Rod Hullaballoo in South Park (alcohol to be possessed on park property only, not on the right-of-way) on 08/11/12;
• The Kansas State Fiddling and Picking Championship on 08/25/12-08/26/12 in South Park and on Massachusetts Street; and
• The Bike MS event on 09/22/12-09/23/12 in South Park and on Massachusetts Street.

The churches (Trinity Lutheran Church at 1245 New Hampshire Street, and St John the Evangelist Catholic Church at 1229 Vermont Street) were notified at least 30 days in advance of the public hearing. No comments were received from the churches at the time of the posting of this memo on the City Commission agenda.

ACTION:       Hold a public hearing regarding the sale of alcohol at the Hot Rod Hullaballoo, the Kansas State Fiddling and Picking Championships, and the Bike MS event, if appropriate.

                   Find that the proximity of the sale of alcohol at the events is not adverse to the public welfare or safety, and grant a distance limitation waiver, if appropriate.

                   Adopt on first reading, Ordinance No. 8764, allowing the possession and consumption of alcohol on the public right-of-way during the Kansas State Fiddling and Picking Championship and the Bike MS event, if appropriate.