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CITY COMMISSION

MEETING AGENDA

August 21, 2012 – 6:35 p.m.

(Posted on webpage at 4:40 p.m. on 08/16/12)

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Updates:

08/21/12 @ 2:20 p.m.:

Added an additional update from the Sheriff’s Office to Regular Agenda Item No. 5, petition requesting annexation of 1742 E. 1350 Road;
Added as Regular Agenda Item No. 10 – a motion to recess into executive session for approximately 45 minutes for purpose of consultation with attorneys for the City deemed privileged under the attorney-client relationship; and
Updated the Future Agenda Items Staff Memo.

08/20/12 @ 5:00 p.m.:

Added correspondence to Consent Agenda Item No. 8, 150^th Anniversary resolution.
Added correspondence to Consent Agenda Item No. 9, initiating text amendments to various sections of the City Code related to land development processes.
Added as Consent Agenda Item No. 12, authorizing distribution of the Request for Qualifications for public art for the Lawrence Public Library Expansion Project.
Added correspondence, a copy of the Douglas County Nuisance Code, and an update from the Sheriff’s Office to Regular Agenda Item No. 5, petition requesting annexation of 1742 E. 1350 Road.
Added correspondence to Regular Agenda Item No. 7, transfer policy.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 07/17/12.

2. Receive minutes from various boards and commissions:

Homeless Issues Advisory Committee meeting of 06/12/12

Lawrence Cultural Arts Commission meeting of 06/13/12

Lawrence Human Relations Commission meeting of 05/17/12

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Bid and purchase items:

a) Set bid date of September 11, 2012 for the Parking Garage Maintenance, Project No. PW1215. Staff Memo

b) Set a bid date of September 18, 2012 for Bid Number B1251, Project UT1208KW Chlorine Contact Basin Scum Skimmer Equipment Replacement. Staff Memo & Attachments

c) Award bid for one (1) side load refuse truck for Public Works Department to Downing Sales and Service for $170,365. Bid Memo & Attachments

d) Award the bid for the Pennsylvania Street (8^th Street North 200’) storm sewer pipe, Project No. PW1221, to Cretex Concrete Products Midwest, for a total amount of $32,680. Staff Memo

e) Authorize City Manager to enter into agreement with Immanuel Lutheran Church, 2104 Bob Billings Parkway, to acquire right-of-way in exchange of vacating existing right-of-way for improvements with the Iowa Street reconstruction project, Project No. PW1012. Staff Memo & Attachments

f) Authorize the City Manager to execute Change Order No. 1 to the construction contract with EmCon Inc. for priority group I of Project UT0919CS General Wastewater Pumping Station Improvements increasing the contract amount by $54,474.80. Staff Memo & Attachments

g) Authorize the installation of a walking trail and connecting sidewalks at Deerfield Park, by Elite Construction, in an amount not to exceed $30,000. Staff Memo & Attachments

6. Adopt on first reading, Ordinance No. 8779, adoption the 2012 Standard Traffic Ordinance, Edition 2012. Staff Memo & Attachments

7. Adopt the following ordinances on second and final reading:

a) Ordinance No. 8747, making changes in Sections 19-101, 19-214, 19-302 of the City code related to master water meters and location requirements for public sanitary sewer mains and private sanitary sewer lines.

b) Ordinance No. 8754, regarding sidewalk sales permits.

8. Adopt Resolution No. 6987, establishing the 150^th Anniversary Advisory Committee, to assist in planning events in remembrance of Quantrill’s Raid. Correspondence (added 08/20/12)

9. Initiate text amendments to various sections of the City Code related to land development processes. Staff Memo Correspondence (added 08/20/12)

10. Authorize Staff to advertise Request for Proposals R1212 for Engineering Services for Project UT1209 – Taste and Odor, and Algal Toxin Water Treatment Process Evaluation. Staff Memo

11. Authorize the City Manager to execute a Permanent Utility Easement Agreement with Alltel Communications, LLC d/b/a Verizon Wireless, a Delaware limited liability company, granting it a permanent utility easement across the City's property, 2121 Wakarusa Drive (Fire State No. 4), in exchange for the provision and installation of conduit along the easement area and the installation of one handhold at a site selected by the City, all in accordance with the terms of the Permanent Utility Easement Agreement. Staff Memo

12. ADDED 08/20/12. Authorize distribution of the Request for Qualifications for public art for the Lawrence Public Library Expansion Project. Staff Memo RFQ

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

After opening a public hearing for Regular Agenda Item No. 1, CPA-4-12-12, Regular Agenda Items No. 1 – 3 will be deferred until August 28, 2012.

1. Consider a Comprehensive Plan Amendment, CPA-4-2-12, to Chapter 6 of Horizon 2020 to create CC600 District policies and to Chapter 14 Specific Plans, to revise the West of K-10 Plan and A Nodal Plan for the Intersection of West 6th Street & Kansas Highway 10 (K-10) designating the node of 6th Street and K-10 as a CC600. Initiated by City Commission on 4/10/12. (PC Item 5; approved on 5/21/12) Staff Report West of K10 Sector Plan Chapter 6 Chapter 14 Correspondence PC Minutes

ACTION: Approve Co Comprehensive Plan Amendment, CPA-4-2-12 to create a CC600 District and to revise the West of K-10 Plan and A Nodal Plan for the Intersection of West 6th Street & Kansas Highway 10 (K-10), and adopt Ordinance No. 8740 on first reading, if appropriate.

2. Consider a Text Amendment, TA-4-3-12, to the City of Lawrence Land Development Code to create a CC600 zoning district. Initiated by City Commission on 4/10/12. (PC Item 6; approved 7-1-1 on 5/21/12) Staff Report Staff Memo Correspondence PC Minutes

ACTION: Approve Text Amendment (TA-4-3-12) to create a CC600 zoning district, and adopt Ordinance No. 8741 on first reading, if appropriate.

3. Consider a request to rezone, Z-4-5-12, approximately 146 acres located in the NW quadrant of the intersection of West 6^th Street/Hwy 40 and Kansas Hwy 10 (K-10) from County A (Agriculture) District and County B1 (Neighborhood Business) District to the pending district CC600 (Community Commercial) District to accommodate a regional recreation facility. Initiated by City Commission on 4/10/12. (PC Item 7; approved 7-1-1 on 5/21/12). Because a valid protest petition has been received, a super-majority vote (at least 4 votes) is required for approval. Staff Report Map of Area Concept Plan City Statement Correspondence PC Minutes Protest Petition Staff Memo Protest Petition Map

ACTION: Approve rezoning (Z-4-5-12) of 146 acres located in the NW quadrant of W 6^th Street/Hwy 40 and Kansas Hwy 10/K-10, and adopt Ordinance No. 8742 on first reading, if appropriate.

4. Receive request from Downtown Lawrence, Inc., to install a sign of community interest at the corner of 9^th and Massachusetts Streets. Staff Memo & Attachments

ACTION: Direct staff as appropriate.

5. Receive petition from River Bend Court area residents requesting annexation of 1742 E. 1350 Road. Staff Memo & Attachments Correspondence (added 08/20/12) Douglas County Nuisance Code (added 08/20/12) Update from Sheriff’s Office (updated 08/21/12)

ACTION: Direct staff as appropriate.

6. Consider adopting joint City Ordinance No. 8719/County Resolution No. ____, establishing a Joint Economic Development Council for the City of Lawrence and Douglas County. Correspondence

ACTION: Adopt joint City Ordinance No. 8719/County Resolution No. ____, establishing a Joint Economic Development Council for the City of Lawrence and Douglas County, if appropriate.

7. Consider approving the draft policy regarding transfers from the City’s enterprise funds to the general operating fund. Staff Memo & Attachments Correspondence (added 08/20/12)

ACTION: Approve transfer policy, if appropriate.

8. Receive the City Auditor’s Cash Handling Performance Audit.

ACTION: Direct staff as appropriate.

9. Receive recommendation from the City Auditor to amend the current performance audit work plan to include one or both of the proposed performance audits on Financial Indicators and Taste/Odor of Water.

ACTION: Amend the current performance audit work plan to include one or both of the proposed performance audits on Financial Indicators and Taste/Odor of Water, if appropriate.

10. Consider motion to recess into executive session for approximately 45 minutes for the purpose of consultation with attorneys for the City deemed privileged under the attorney-client relationship. The justification for the executive session is to keep discussions with the attorneys for the City confidential at this time.

ACTION: Approve motion to recess into executive session for approximately 45 minutes, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments (updated 08/21/12)

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Commissioners are invited to attend Ramadan “Iftar” dinner, Thursday, August 16 – 7:30 reception, 8:00 introductions, 8:20 dinner. Location: Carnegie Building, 9^th and Vermont Streets. RSVPS ARE REQUESTED.

· Public meeting on organized recycling collection service, Friday August 24, 10:00 – 11:30 a.m. Location: City Commission Room, First Floor of City Hall.

· City employee appreciation picnic, Saturday, August 25, 5:00 – 8:00 p.m. Location: Broken Arrow Park.

· 5-County Regional Transportation Study Public Officials Briefing, Monday, August 27 4:00 – 6:00 p.m. Location: City Commission Room. Invitation

· Public informational meeting for artists or art groups regarding Lawrence Public Library Expansion Project and request for qualifications for public art ideas, Thursday, August 30, 7:00 p.m. Location: Lawrence Public Library.

· City offices closed on Monday, September 3 in observance of Labor Day.

· Lawrence Chamber of Commerce Taste of Lawrence Fall Mixer, Wednesday, September 12. Location: Meadowbrook Apartments. Time: TBD.

· Lawrence Schools Foundation Breakfast, Friday, September 21. Location: Lawrence Holidome, TBD.

· Douglas County Senior Services 40^th Anniversary event, Thursday, October 11, 3:00 – 6:00 p.m.

· Valor Public Safety Awards Luncheon, Tuesday, October 16, 11:30 a.m. – 1:30 p.m. Location: Lied Center, 1600 Stewart Drive, West Campus.

· City Commissioners are invited to attend the Douglas County Senior Services Chili cook-off, Saturday, October 20, 4:00 – 7:00 p.m.

· City employee service awards luncheon, Friday, October 26, 11:30 – 1:30 p.m. Location: 4-H Grounds, Building 21, 2120 Harper Street.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

Aviation Advisory Board:

Three positions expire 05/31/12. All are eligible for reappointments to additional terms.

Convention and Visitors Bureau Advisory Board:

Four positions expire 07/01/12. Three are eligible for reappointment and one position will expire.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Human Relations Commission:

One vacancy for a position that expires 09/30/14.

Lawrence Alliance:

One vacancy for a position that expires 11/30/12.

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

Several positions are vacant on this board.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.

Social Services Advisory Board:

Three positions expire 08/31/12. All are eligible for reappointment to additional terms.