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CITY COMMISSION
MEETING AGENDA
August 28, 2012 – 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 08/23/12)
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A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Monday, September 10, 2012 as Brother to Brother Day.
2. Proclaim the month of September, 2012 to be National Preparedness Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 08/07/12 and 08/14/12.
2. Receive minutes from various boards and commissions:
Traffic Safety Commission meeting of 08/06/12
Planning Commission meeting of 07/23/12
Lawrence Douglas County Bicycle Advisory Committee meeting of 07/17/12
Public Health Board meeting of 06/18/12
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Approve the purchase of one police sedan from Laird Noller Automotive for $24,285. Bid Memo
b) Award the construction contract for Bid No. B1238; Pump Station 15 Reconstruction Project UT0919CS General Wastewater Pumping Station Improvements to the low bidder EmCon, Inc. in the amount of $395,339.00 and authorize the City Manager to execute the contract. Bid Memo & Attachments
c) Award the bid for the roof replacement at the Douglas County Senior Center and Fire Medical No. 1, Project No. PW 1219, to Industrial Roofing, Inc., for a total amount of $81,405. Bid Memo
6. Adopt on first reading, Ordinance No. 8781, establishing residential solid waste service rates for 2013. Staff Memo
7. Adopt on second and final readings, the following ordinances:
a) Ordinance No. 8779, adoption the 2012 Standard Traffic Ordinance, Edition 2012.
b) Joint City Ordinance No. 8719/County Resolution No. ____, establishing a Joint Economic Development Council for the City of Lawrence and Douglas County.
8. Approve Special Event Permit, SE-12-00148, for the Lawrence Flea, a seasonal market and parking to be located on the southwest corner of 8th & Pennsylvania Street, on September 1, 2012. Submitted by Angela Longhurst for Lawrence Flea. Property owner or record is Tony Krsnich for Ohio Mortgage Investors, LLC. Staff Report
9. Approve Special Event Permit, SE-12-00129, for a fundraiser tailgate for the Visiting Nurses Association to be located at the northeast corner of Maine Street and Fambrough Drive (1030 Maine St) on September 1st. Submitted by Lori McSorley for Visiting Nurses Association with approval from property manager William Ginley. Property owner of record is David Horr. Staff Report
10. Approve a Special Event Permit, SE-12-00160, for overflow parking at 1846 Massachusetts Street for the Massachusetts Street Dillon’s grand opening from August 27th through September 9th, 2012. Submitted by the Dillon Companies, Inc. Staff Report
11. Authorize staff to proceed with installation of a Pedestrian Hybrid Beacon on Kentucky Street at 18th Street, for a total cost (materials and installation) up to $30,000. Staff Memo
12. Concur with the recommendation from the Traffic Safety Commission to establish no parking on Massachusetts Street for 150 feet south of 23rd Street, provide a separate left-turn lane for northbound traffic and adopt on first reading, Ordinance No. 8782, establishing no parking along both sides of Massachusetts Street from 23rd Street south 150 feet (TSC item #4; approved 7-0 on 8/6/12). 08/06/12 TSC Item #4
13. Receive Traffic Safety Commission recommendation to approve construction of a traffic signal at the intersection of 27th Street and Haskell Avenue. No funds are currently available for this project. (TSC item #3; approved 7-0 on 8/6/12). 08/06/12 TSC Item #3
14. Approve a temporary use of public right-of-way permit for use of various city streets, including the closure of the northbound lane of Massachusetts Street downtown from 8:00 a.m. – 8:25 a.m., on Sunday, September 30, 2012, for the Head for the Cure 5K. Staff Memo & Attachments
15. Approve Sign Permit for Mural Installation on the rear of the building occupied by the 1109 Gallery at 1109 Massachusetts Street, as recommended by the Lawrence Cultural Arts Commission. Staff Memo & Attachments
16. Authorize the Mayor to sign a Subordination Agreement for Deron Belt, 811 E. 11 Street. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive an update on the Oread Design Guidelines process and draft guidelines. Consider initiation of the rezoning to create Overlay Districts (both Historic District and Urban Conservation) for the five areas identified in the Oread Neighborhood Plan. The Overlay Districts will be used to implement the design guidelines. Staff Memo Overlay Districts
ACTION: Direct staff as appropriate.
2. Review staff memo related to the Truck Stop use and the Recycling Processing Center use and direct staff as appropriate. Staff Memo
ACTION: Direct staff as appropriate.
3. Consider adopting Resolution No. 6988, establishing a public hearing date of October 2, 2012 for the South Project Plan for the Redevelopment Plan on the 9th and New Hampshire Tax Increment Finance (TIF) District and consider adopting Resolution No. 6990, establishing a public hearing date of October 2, 2012 on the proposed Transportation Development District (TDD) for the 9th and New Hampshire Redevelopment District. Staff Memo & Attachments
ACTION: Adopt Resolution No. 6988, establishing a public hearing date of October 2, 2012 for the South Project Plan for the Redevelopment Plan on the 9th and New Hampshire Tax Increment Finance (TIF) District, and adopt Resolution No. 6990, establishing a public hearing date of October 2, 2012 on the proposed Transportation Development District (TDD) for the 9th and New Hampshire Redevelopment District, if appropriate.
4. Consider motion to recess into executive session for approximately one hour for the purpose of consultation with attorneys for the City deemed privileged under the attorney-client relationship. The justification for the executive session is to keep discussions with the attorneys for the City confidential at this time.
ACTION: Approve motion to recess into executive session for approximately one hour, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Public meeting on organized recycling collection service, Friday August 24, 10:00 – 11:30 a.m. Location: City Commission Room, First Floor of City Hall.
· City employee appreciation picnic, Saturday, August 25, 5:00 – 8:00 p.m. Location: Broken Arrow Park.
· 5-County Regional Transportation Study Public Officials Briefing, Monday, August 27 4:00 – 6:00 p.m. Location: City Commission Room. Invitation
· Public informational meeting for artists or art groups regarding Lawrence Public Library Expansion Project and request for qualifications for public art ideas, Thursday, August 30, 7:00 p.m. Location: Lawrence Public Library.
· City offices closed on Monday, September 3 in observance of Labor Day.
· Lawrence Chamber of Commerce Taste of Lawrence Fall Mixer, Wednesday, September 12. Location: Meadowbrook Apartments. Time: TBD.
· Lawrence Schools Foundation Breakfast, Friday, September 21. Location: Lawrence Holidome, TBD.
· Douglas County Senior Services 40th Anniversary event, Thursday, October 11, 3:00 – 6:00 p.m.
· Valor Public Safety Awards Luncheon, Tuesday, October 16, 11:30 a.m. – 1:30 p.m. Location: Lied Center, 1600 Stewart Drive, West Campus.
· City employee United Way luncheon, Wednesday, October 17, 11:00 a.m. – 1:00 p.m. Location: Douglas County Fairgrounds, Building 21, 2120 Harper Street.
· City Commissioners are invited to attend the Douglas County Senior Services Chili cook-off, Saturday, October 20, 4:00 – 7:00 p.m.
· City employee service awards luncheon, Friday, October 26, 11:30 – 1:30 p.m. Location: Douglas County Fairgrounds, Building 21, 2120 Harper Street.
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*City Commission meeting dates are in black bold print
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
150th Anniversary Advisory Committee:
This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150th Anniversary schedule of events and to recognize the 150th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.
Three positions expire 05/31/12. All are eligible for reappointments to additional terms.
Convention and Visitors Bureau Advisory Board:
Four positions expire 07/01/12. Three are eligible for reappointment and one position will expire.
Downtown Task Force:
Appointment of seven to eleven members available on this newly formed task force.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
One vacancy for a position that expires 09/30/14.
One vacancy for a position that expires 11/30/12.
Lawrence Citizen Advisory Board:
Two vacancies for positions that expired 03/01/12.
Lawrence Cultural Arts Commission:
One vacancy for a position that expires 01/31/13 and one vacancy for a position that expires 01/31/14.
Lawrence Douglas County Advocacy Council on Aging:
Several positions are vacant on this board.
One vacancy for a position that expires 04/30/14.
Social Services Advisory Board:
Three positions expire 08/31/12. All are eligible for reappointment to additional terms.