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CITY COMMISSION

MEETING AGENDA

September 25, 2012 – 6:35 p.m.

(Posted on webpage at 5:00 p.m. on 09/20/12)

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UPDATES:

09/25/12 @ 4:50 p.m.

Added a staff memo to Regular Agenda Item No. 1 – Resolution No. 6995, ordering an additional level on the parking garage for the library expansion project.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. Proclaim Tuesday, September 25, 2012 as National Voter Registration Day.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve City Commission meeting minutes from 09/11/12.

2. Receive minutes from various boards and commissions:

Board of Zoning Appeals meeting of 07/05/12

Historic Resources Commission meeting of 07/19/12

Lawrence Cultural Arts Commission meeting of 08/08/12

Mechanical Code Board of Appeals meetings of 07/12/12 and 07/26/12

Public Health Board meeting of 07/16/12

Sign Code Board of Appeals meeting of 07/05/12

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments as recommended by the Mayor.

6. Bid and purchase items:

a) Approve sale of surplus playground equipment on Gov Deals. Staff Memo

b) Award bid for Bid Number B1251, Project UT1208KW Chlorine Contact Basin Scum Skimmer Equipment Replacement, to the low bidder CAS Constructors for $42,749 and authorize the City Manager to execute the contract. Bid Memo

c) Approve purchase of one (1) Ford Explorer for the Lawrence Douglas County Fire & Medical Department to Laird Noller Ford for $28,736. Staff Memo

7. Adopt the following ordinances on second and final reading:

a) Ordinance No. 8792, allowing possession and consumption of alcoholic liquor on the public right-of-way in conjunction with the Arts Center Final Friday event on Friday, September 28, 2012, from 12:00 p.m. – 12:00 a.m. in a portion of the 900 block of New Hampshire Street.

b) Ordinance No. 8780, regarding sidewalk dining and hospitality license regulations.

8. Authorize the City Manager to execute a License Agreement permitting Heartland Community Health Center to place an informational ground sign in the City’s Parking Lot at 1 Riverfront Plaza in accordance with the terms of that agreement. Staff Memo & Attachments

9. Approve as signs of community interest, a request from the Lawrence Home Builders Association to place directional signs in various rights-of-way throughout the City during the annual Fall Parade of Homes, September 29 – October 8, 2012.

10. Receive request from Community Wireless to access certain County/City fiber-optic cables. Refer to staff for report.

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Conduct public hearing and consider adoption of Resolution No. 6995 setting out the findings and determinations of the governing body of the City of Lawrence, and ordering the construction of an additional parking level on the parking garage at 707 Vermont Street. Staff Memo & Attachments FAQ Staff Memo 2010 DT Parking Capacity Map 2011 DT Parking Capacity Report 2012 New Hampshire Street Parking Garage Report Correspondence Additional Information Staff Memo & Attachments - Added 09/25/12

ACTION: Conduct public hearing and adopt Resolution No. 6995, if appropriate.

2. Consider initiation of zoning items related to the northwest corner of West 6^th Street and K-10 and refer to planning commission. The City Commission voted to withdraw the earlier land use items related to this property at their meeting of September 18, 2012.

ACTION: Direct staff, as appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Lawrence Schools Foundation Breakfast, Friday, September 21. Location: Lawrence Holidome, 7:30 a.m.

· Retirement reception for Captain James Ens, Lawrence Douglas County Fire Medical Department, Friday, September 21, 2:30 – 4:00 p.m. Location: Jayhawk Conference Room, Fire Station No. 5, 1911 Stewart Avenue. Invitation

· Commissioners are invited to the East Lawrence Neighborhood Association block party, Saturday, September 22, 5:00 – 7:00 p.m. Location: Hobbs Park.

· Public meeting regarding Bob Billings Parkway/K-10 Interchange, Monday, September 24, 5:00 – 7:00 p.m. Location: Langston Hughes Multipurpose Room.

· Douglas County Senior Services 40^th Anniversary event, Thursday, October 11, 3:00 – 6:00 p.m.

· Valor Public Safety Awards Luncheon, Tuesday, October 16, 11:30 a.m. – 1:30 p.m. Location: Lied Center, 1600 Stewart Drive, West Campus.

· City Commission Meeting scheduled for Tuesday, October 16 has been moved to 5:00 p.m. due to the Presidential Debate that evening.

· City employee United Way luncheon, Wednesday, October 17, 11:00 a.m. – 1:00 p.m. Location: Douglas County Fairgrounds, Building 21, 2120 Harper Street.

· City Commissioners are invited to attend the Douglas County Senior Services Chili cook-off, Saturday, October 20, 4:00 – 7:00 p.m.

· City employee service awards luncheon, Friday, October 26, 11:30 – 1:30 p.m. Location: Douglas County Fairgrounds, Building 21, 2120 Harper Street.

· City Commission meeting scheduled for October 30 is canceled due to it being the fifth Tuesday of the month.

· City Commission Meeting scheduled for Tuesday, November 6 has been moved to 5:00 p.m. due to the Presidential Election.

· National League of Cities & Exposition Conference, November 27 – December 1. Location: Boston, MA.

· City Commission meeting scheduled for December 25 is canceled due to the Christmas Holiday.

· City Commission meeting scheduled for January 1 is canceled due to the New Year Holiday.

· There is a City Commission meeting scheduled for January 3, 2013 at 9:00 a.m. and will consist of bill paying and consent agenda items only.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

150^th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150^th Anniversary schedule of events and to recognize the 150^th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

Aviation Advisory Board:

Three positions expire 05/31/12. All are eligible for reappointments to additional terms.

Building Code Board of Appeals:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

Board of Zoning Appeals/Sign Code Board of Appeals:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

Community Development Advisory Committee:

Two positions will expire 09/30/12 and are not eligible for reappointment.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/13.

Hospital Board:

Two positions expire 09/30/12. One is eligible for reappointment to an additional term and one is not eligible for reappointment.

Human Relations Commission:

One position will become vacant 09/30/12 and one vacancy for a position that expires 09/30/14.

Jayhawk Area Agency on Aging:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

Joint Economic Development Council:

A new board that will have 12 voting members, with two community members appointed by the City Commission.

Lawrence Alliance:

One vacancy for a position that expires 11/30/12.

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/14.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

Lawrence-Douglas County Bicycle Advisory Committee:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

Parks & Recreation Advisory Board:

Three positions expire 12/31/12. Two positions will be eligible for reappointment and one position will become vacant.

Public Transit Advisory Committee:

Three positions expire 12/31/12 and are eligible for reappointment to additional terms.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/12 and two vacancies for positions that expire 12/31/14. Three additional positions expire 12/31/12 with two of them being eligible for reappointment to additional terms and one becoming vacant.

Sustainability Advisory Board:

Five positions expire 12/31/12. Three positions will be eligible for reappointment to additional terms and two positions will become vacant.