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CITY COMMISSION

MEETING AGENDA

October 9, 2012 – 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 10/04/12)

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A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim the month of October, 2012 as Meet the Blind Month and Monday, October 15, 2012 as White Cane Safety Day.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 09/04/12 and 09/25/12.

 

2.       Receive minutes from various boards and commissions:

 

Community Development Advisory Committee meeting of 08/30/12

Hospital Board meetings of 06/20/12 and 07/26/12

 

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Approve appointments as recommended by the Mayor. 

 

6.       Bid and purchase items:

 

a)       Set bid date of October 30, 2012 for the Comprehensive Rehabilitation Projects located at 1024 Iowa Street and 1315 E. 21st Street.

 

7.       Authorize the City Manager to execute the necessary agreements with Cigna to provide stop loss coverage at the current levels for the City’s Employee Healthcare Plan for 2013 in the amount of $813,553, as recommended.   Staff Memo

 

8.       Authorize the City Manager to sign a Memorandum of Understanding with the Douglas County Senior Services, implementing the Safe Winter Walkways program.   Staff Memo & Attachments

 

9.       Authorize City staff to apply for a grant to install Electric Vehicle Charging Stations in the Riverfront Parking Garage, New Hampshire Street Parking Garage or the new 700 block of Vermont parking garage. The City would be responsible for the cost of the installation of $3,000 and licensing fees of $230 per year.   Staff Memo

 

10.     Authorize the Mayor to sign a Release of Mortgage for Katherine Spano, 1538 Harper Street.   Staff Memo

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Consider adopting on first reading, Ordinance No. 8810, banning aerial luminaries within the City of Lawrence.   Staff Memo & Attachments

 

ACTION:      Adopt on first reading, Ordinance No. 8810, banning aerial luminaries within the City of Lawrence, if appropriate.

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:

 

 

H.           CALENDAR:   Meeting List

 

1.       Establish date for luncheon with Black Hills Energy and City representatives of November 8, November 14, or November 16.

 

·         Douglas County Senior Services 40th Anniversary event, Thursday, October 11, 3:00 – 6:00 p.m.   Invitation

 

·         Valor Public Safety Awards Luncheon, Tuesday, October 16, 11:30 a.m. – 1:30 p.m.  Location:  Lied Center, 1600 Stewart Drive, West Campus.

 

·         City Commission Meeting scheduled for Tuesday, October 16 has been moved to 5:00 p.m. due to the Presidential Debate that evening. 

 

·         City employee United Way luncheon, Wednesday, October 17, 11:00 a.m. – 1:00 p.m.  Location:  Douglas County Fairgrounds, Building 21, 2120 Harper Street.

 

·         City Commissioners are invited to attend the Douglas County Senior Services Chili cook-off, Saturday, October 20, 4:00 – 7:00 p.m.   Invitation

 

·         City employee service awards luncheon, Friday, October 26, 11:30 – 1:30 p.m.  Location:   Douglas County Fairgrounds, Building 21, 2120 Harper Street.

 

·         City Commission meeting scheduled for October 30 is canceled due to it being the fifth Tuesday of the month.

 

·         City Commission Meeting scheduled for Tuesday, November 6 has been moved to 5:00 p.m. due to the Election.

 

·         Dedication ceremony of new playground at John Taylor Park, 11:30 a.m. on Friday, November 9.

 

·         City offices closed November 22 and November 23 in observance of the Thanksgiving holiday.

 

·         National League of Cities & Exposition Conference, November 27 – December 1.  Location:  Boston, MA.

 

·         City Commission meeting scheduled for December 25 is canceled due to the Christmas Holiday.

 

·         City Commission meeting scheduled for January 1 is canceled due to the New Year Holiday.

 

·         There is a City Commission meeting scheduled for January 3, 2013 at 9:00 a.m. and will consist of bill paying and consent agenda items only.

 

·         Chamber of Commerce Annual Meeting, Friday, January 25, 2013.  Location:  Liberty Hall/Eldridge.  Time:  TBD.

 

 

 

 

 

October 2012

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November 2012

Sun

Mon

Tue

Wed

Thu

Fri

Sat

 

 

 

 

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*City Commission meeting dates are in black bold print

 

 

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

150th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150th Anniversary schedule of events and to recognize the 150th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

 

Aviation Advisory Board:

Three positions expire 05/31/12.  All are eligible for reappointments to additional terms.

 

Building Code Board of Appeals:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

 

Community Development Advisory Committee:

Two positions will expire 09/30/12 and are not eligible for reappointment. 

 

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/13.

 

Hospital Board:

Two positions expire 09/30/12.  One is eligible for reappointment to an additional term and one is not eligible for reappointment.

 

Human Relations Commission:

One position will become vacant 09/30/12 and one vacancy for a position that expires 09/30/14.

 

Jayhawk Area Agency on Aging:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

 

Joint Economic Development Council:

A new board that will have 12 voting members, with two community members appointed by the City Commission.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/12.

 

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12. 

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

 

Lawrence-Douglas County Bicycle Advisory Committee:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

 

Parks & Recreation Advisory Board:

Three positions expire 12/31/12.  Two positions will be eligible for reappointment and one position will become vacant.

 

Public Transit Advisory Committee:

Three positions expire 12/31/12 and are eligible for reappointment to additional terms.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14. 

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/12 and two vacancies for positions that expire 12/31/14.  Three additional positions expire 12/31/12 with two of them being eligible for reappointment to additional terms and one becoming vacant.

 

Sustainability Advisory Board:

Five positions expire 12/31/12.  Three positions will be eligible for reappointment to additional terms and two positions will become vacant.