A

CITY COMMISSION

MEETING AGENDA

October 16, 2012 – 5:00 p.m.

(Posted on webpage at 4:45 p.m. on 10/11/12)

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Updates:

10/16/12 @ 1:30 p.m.:

Updated the future agenda items staff memo.

10/12/12 @ 3:05 p.m.:

Updated the appointment memo, Consent Agenda Item No. 5.

A. RECOGNITION/PROCLAMATION/PRESENTATION:

1. None.

B. CONSENT AGENDA:

NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1. Approve amended minutes of the 09/18/12 City Commission meeting. Staff Memo & Attachments

2. Receive minutes from various boards and commissions:

Traffic Safety Commission meeting of 10/01/12

3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.

4. Approve licenses as recommended by the City Clerk’s Office.

5. Approve appointments (updated 10/12/12) as recommended by the Mayor.

6. Bid and purchase items:

a) Set bid date of November 6, 2012, for the 2012 Weatherization Program at 29 addresses within the city limits of Lawrence.

b) Award the 2013 Coordinated Printing Bid to Printing Solutions, for an amount not to exceed $29,000. Staff Memo & Attachments

c) Authorize the City Manager to execute agreement with Instiuform Inc. to make emergency sewer repairs near the Presto Pantry Store on 23^rd Street for $135,000. Staff Memo & Attachments

d) Authorize the City Manager to sign an agreement with Bartlett & West for $40,740 for the Preliminary Engineering Report for the 5^th and Maple pump station project. Staff Memo & Attachments Scope of Services

e) Authorize sole source purchase of one Velocity PUC Quint (Fire/Medical Department) from Pierce Manufacturing for $972,525. Adopt Resolution No. 6999, authorizing issuance of general obligation bonds in the amount of $722,525. Remainder amount is from the infrastructure equipment sales tax. Staff Memo

7. Adopt on second and final reading, Ordinance No. 8810, banning aerial luminaries within the City of Lawrence.

8. Adopt Resolution No. 6998, authorizing staff to begin condemnation proceedings to acquire temporary construction easements for 1235 Iowa Street and 1301 Iowa Street. Staff Memo

9. Accept dedication of easements and right-of-way for a Final Plat, PF-12-00152, for a one lot industrial subdivision for Lawrence Recycle Center, located at 1783 E. 1450 Road (also known as 1545 N. 3^rd Street). Submitted by Landplan Engineering, for Advantage Metals Recycling LLC, property owner of record. Staff Memo & Attachments

10. Concur with the following recommendations from the Traffic Safety Commission (TSC):

a) Deny the request to construct speed humps on 25^th Terrace between Hampton Street and Harper Street. TSC item #2; denial recommended 9-0 on 10/1/12.

b) Deny the request to construct speed humps on North Street, east of 7^th Street. TSC item #3; denial recommended 9-0 on 10/1/12.

c) Deny the request to establish a mid-block pedestrian crossing on New Hampshire Street, between 7^th Street and 8^th Street. TSC item #4; denial recommended 9-0 on 10/1/12.

d) Approve the request to establish no parking along the south side of Dakota Street from Louisiana Street, east to the sidewalk (approximately 100 feet) and adopt on first reading, Ordinance No. 8812, establishing no parking along the south side of Dakota Street from Louisiana Street, east 80 feet. TSC item #5; approved 9-0 on 10/1/12.

e) Approve the request to establish no parking along the west side of Delaware Street throughout the reverse curve in the 2100 block, and adopt on first reading, Ordinance No. 8811, establishing no parking along the west side of Delaware Street from a point 595 feet north of 22^nd Terrace, north 225 feet. TSC item #6; approved 9-0 on 10/1/12.

f) Approve the request to establish no parking along the west side of New Hampshire Street from 17^th Terrace to 19^th Street, and adopt on first reading, Ordinance No. 8813, establishing no parking along the west side of New Hampshire Street from 17^th Terrace to 19^th Street. TSC item #7; approved 9-0 on 10/1/12.

g) Establish a “Yield” sign on eastbound 9^th Street at Delaware Street and remove the “Stop” sign on southbound Delaware Street at 9^th Street and adopt on first reading, Ordinance No. 8814, establishing a yield sign on eastbound 9^th Street at Delaware Street. TSC item #8; approved 9-0 on 10/1/12.

11. Authorize staff to receive qualification statements for the Airport Pavement Maintenance Project. This project will be ninety percent (90%) funded by the Federal Aviation Administration. Staff Memo

12. Authorize the City Manager to execute a License Agreement permitting 1040 Vermont, LLC, to use a certain portion of the Vermont Street Right of Way to install planters in accordance with the terms of that agreement. Staff Memo & Attachments

C. CITY MANAGER’S REPORT: CM Report & Attachments

ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.

D. REGULAR AGENDA ITEMS:

1. Consider authorizing the Mayor to execute the wholesale water agreement with Baldwin City. Staff Memo & Attachments

ACTION: Approve agreement and authorize Mayor to execute agreement, if appropriate.

E. PUBLIC COMMENT:

F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 10/16/12

G. COMMISSION ITEMS:

H. CALENDAR: Meeting List

· Valor Public Safety Awards Luncheon, Tuesday, October 16, 11:30 a.m. – 1:30 p.m. Location: Lied Center, 1600 Stewart Drive, West Campus.

· City Commission Meeting scheduled for Tuesday, October 16 has been moved to 5:00 p.m. due to the Presidential Debate that evening.

· City employee United Way luncheon, Wednesday, October 17, 11:00 a.m. – 1:00 p.m. Location: Douglas County Fairgrounds, Building 21, 2120 Harper Street.

· City Commissioners are invited to attend the Douglas County Senior Services Chili cook-off, Saturday, October 20, 4:00 – 7:00 p.m. Invitation

· Discover Bert Nash Session Open House, Wednesday, October 24, 10:00 – 11:00 a.m. Location: Community Health Facility – 2^nd Floor meeting rooms. This is an invitation only event.

· City employee service awards luncheon, Friday, October 26, 11:30 – 1:30 p.m. Location: Douglas County Fairgrounds, Building 21, 2120 Harper Street.

· City Commission meeting scheduled for October 30 is canceled due to it being the fifth Tuesday of the month.

· Phoenix Awards, Sunday, November 4, 2:00 p.m. Location: Lawrence Arts Center, 940 New Hampshire.

· City Commission Meeting scheduled for Tuesday, November 6 has been moved to 5:00 p.m. due to the Election.

· Dedication ceremony of new playground at John Taylor Park, 11:30 a.m. on Friday, November 9.

· Elected officials luncheon with officials from Black Hills Energy, Wednesday, November 14. Time and Location to be announced.

· City offices closed November 22 and November 23 in observance of the Thanksgiving holiday.

· National League of Cities & Exposition Conference, November 27 – December 1. Location: Boston, MA.

· City Commission meeting scheduled for December 25 is canceled due to the Christmas Holiday.

· City Commission meeting scheduled for January 1 is canceled due to the New Year Holiday.

· There is a City Commission meeting scheduled for January 3, 2013 at 9:00 a.m. and will consist of bill paying and consent agenda items only.

· Chamber of Commerce Annual Meeting, Friday, January 25, 2013. Location: Liberty Hall/Eldridge. Time: TBD.

*City Commission meeting dates are in black bold print

I. CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

150^th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150^th Anniversary schedule of events and to recognize the 150^th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

Aviation Advisory Board:

Three positions expire 05/31/12. All are eligible for reappointments to additional terms.

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

Building Code Board of Appeals:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

Community Development Advisory Committee:

Two positions will expire 09/30/12 and are not eligible for reappointment.

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/13.

Hospital Board:

One vacancy for a position that expired 09/30/12.

Human Relations Commission:

Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.

Jayhawk Area Agency on Aging:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

Joint Economic Development Council:

A new board that will have 12 voting members, with two community members appointed by the City Commission.

Lawrence Alliance:

One vacancy for a position that expires 11/30/12. Two additional positions will become vacant 11/30/12. Three positions that expire 11/30/12 are eligible for reappointment.

Lawrence Citizen Advisory Board:

Two vacancies for positions that expired 03/01/12.

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/15.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

Lawrence-Douglas County Bicycle Advisory Committee:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

Parks & Recreation Advisory Board:

Three positions expire 12/31/12. Two positions will be eligible for reappointment and one position will become vacant.

Public Transit Advisory Committee:

Three positions expire 12/31/12 and are eligible for reappointment to additional terms.

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/12 and two vacancies for positions that expire 12/31/14. Three additional positions expire 12/31/12 with two of them being eligible for reappointment to additional terms and one becoming vacant.

Sustainability Advisory Board:

Five positions expire 12/31/12. Three positions will be eligible for reappointment to additional terms and two positions will become vacant.