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CITY COMMISSION

MEETING AGENDA

December 11, 2012 – 6:35 p.m.

(Posted on webpage at 4:45 p.m. on 12/06/12)

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Updates:

12/11/12 @ 3:50 p.m.:

 

12/11/12 @ 2:50 p.m.:

 

12/10/12 @ 4:45 p.m.:

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Receive minutes from various boards and commissions:

 

Sales Tax Audit Committee meeting of 03/28/12

Sustainability Advisory Board meeting of 09/12/12 and 10/10/12

 

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

3.       Approve licenses as recommended by the City Clerk’s Office.    

 

4.       Bid and purchase items:

 

a)       Set bid date of January 8, 2013, for the removal of the existing water production wells and the subsequent site cleanup and well plugging, Project No. PW1309, as part of former Farmland property remediation work.  Staff Memo & Attachments

 

b)       Award bids for Street Division equipment as follows:   Bid Memo & Attachments

 

i)        Award bid for one 1 ton pick-up with snow plow and hydraulic system for the Public Works Department from Roberts Chevrolet and Buick for $36,471.  

ii)       Award bid for two 1 ton dumping flat-bed trucks with snow plows and hydraulic systems for the Public Works Department from Shawnee Mission Ford for $91,012.

iii)       Award bid for one track mounted mini-excavator for the Public Works Department from Road Builders Machinery for $59,980.

 

c)       Approve the purchase of crack sealant for the Public Works Department from PMSI for $56,184.   Bid Memo

 

d)       Award Bid No. B1266, Project PW1127, 23rd and O’Connell Road street and storm sewer reconstruction for the Public Works Department, to King’s Construction Co., Inc., for $571,459.05.   Bid Memo & Attachments

 

e)       Approve bid for Project No. PW1305, SWAN Building Fume Extractor System, Bid No. B1267, to Industrial Roofing for $33,000.   Bid Memo

 

f)       Authorize the purchase of one Hunter tire machine and one Hunter tire balancer for the Public Works Department from the NJPA government contract for $30,359.71.     Bid Memo

 

g)       Award Bid No. B1264, Project No. PW1232, HVAC Maintenance Contract for City Hall, Lawrence Arts Center, Community Health Building and Riverfront Offices to Trane for $77,740.    Bid Memo

 

h)       Authorize the City Manager to execute Supplemental Agreement No. 1 to the original engineering services agreement with Wilson and Company in the amount of $60,520 for design and bid phase engineering services for project UT1206DS O’Connell Road Waterline.   Staff Memo & Attachments

 

i)        Authorize the City Manager to execute Supplemental Agreement No. 2 with Professional Engineering Consultants to the engineering services agreement for design phase engineering services in the total amount of $88,093 for project UT1105DS, 2012-2013 Watermain Relocation Program (of which $49,957 is for pre-design phase engineering services and $38,136 is for design and bid phase engineering services).  Whether construction proceeds with all of the 2013 projects will be determined by the City Commission during capital plan and rate discussions.   Staff Memo & Attachments

 

5.       Adopt the following ordinances on first reading:

 

a)       Ordinance No. 8830, for revisions to Chapter 5, Article 18 of the City Code to revise sign standards to exempt temporary, double-sided freestanding and A-Frame signs from the sign code under certain circumstances.

 

b)       Ordinance No. 8826, adopting the Code of the City of Lawrence, Kansas 2013 edition as authorized by Ordinance 8825.

 

6.       Approve annexation, A-12-00190, of approximately 20 acres, located east of Kansas Highway 10 (K-10) and north of W 6th Street adjacent to the Baldwin Creek City Park, generally bounded by E 902 Rd on the west and George Williams Way extended on the east. Submitted by Paul Werner Architects, for Fairway, LC, Property owner of record. Adopt on first reading, Ordinance No. 8827, to annex (A-12-00190) approximately 20 acres located east of Kansas Highway 10 (K-10) and north of W 6th Street adjacent to the Baldwin Creek City Park, generally bounded by E 902 Rd on the west and George Williams Way extended on the east. (PC Item 2A; approved 8-0-1 on 11/12/12)   Staff Report   Map of Area   PC Minutes   Correspondence

 

7.       Approve rezoning, Z-12-00191, approximately 90 acres, from County A (Agricultural) District to GPI (General Public and Institutional Uses) District, located east of Kansas Highway 10 (K-10) and north of W 6th Street adjacent to the Baldwin Creek City Park, generally bounded by E 902 Rd on the west and George Williams Way extended on the east. Submitted by Paul Werner Architects, for Fairway, LC, Property owner of record. Adopt on first reading, Ordinance No. 8824, to rezone (Z-12-00191) approximately 90 acres, from County A (Agricultural) District to GPI (General Public and Institutional Uses) District, located east of Kansas Highway 10 (K-10) and north of W 6th Street adjacent to the Baldwin Creek City Park, generally bounded by E 902 Rd on the west and George Williams Way extended on the east. (PC Item 2B; approved 8-0-1 on 11/12/12)   Staff Report   Map of Area   Concept Plan   PC Minutes   Correspondence

 

8.       Receive Long Range Planning 2013 Work Program.   Staff Memo

 

9.       Authorize the City Manager to bind coverage for Builders Risk Insurance for library construction in the amount of $47,525.   Staff Memo

 

10.     Approve installation of two 15 minute parking meters on 7th Street adjacent to 645 New Hampshire Street.   Staff Memo & Attachments

 

11.     Receive letter from North Lawrence Improvement Association requesting the placement of “Historic Business District” signs placed on the east side of North 2nd Street before Locust Street and on the west side of North 2nd Street, before Johnny’s Tavern.  Direct staff to work on appropriate signage placement.

 

12.     Approve the City of Lawrence 2013 Legislative Priority Statement.

 

13.     Authorize City Manager to execute agreement with CFS Engineers in the amount of $43,600 for special testing and inspection services as part of the library reconstruction and parking garage project. (If the add alternate parking spaces do not proceed, a deduct change order in the amount of $3,750 will be executed.)     Architect Recommendation   Construction Inspection and Testing Proposal   Cost Breakdown

 

14.      Approve appointments as recommended by the Mayor.

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Conduct public hearing to consider the vacation of a right-of-way at 1209 E. 23rd Street, Automotive Analysts, Inc., as requested by property owners William L. and Sharon L Ray, Trustees.   Staff Memo & Attachments

 

ACTION:      Conduct public hearing and approve the vacation of a right-of-way at 1209 E. 23rd Street, if appropriate.

 

 

2.       Consider the establishment of a Benefit District for the construction of an additional level to the Library Parking Garage Project and consider adopting Resolution No. 6995, setting out the findings of the Governing Body and ordering the construction.    Staff Memo & Attachments

 

ACTION:      Adopt Resolution No. 6995, if appropriate.

 

 

3.       Conduct public hearing regarding the proposed Plan for the Establishment of an Organized Recycling Collection Service and consider approving the plan.   Staff Memo & Attachments

 

ACTION:      Direct staff as appropriate.

 

 

4.       Receive staff report regarding Transportation Enhancement Funding – Potential Projects for 2013.   Staff Memo & Attachments - Updated 12/11/12

 

ACTION:      Direct staff as appropriate.

 

 

5.        Consider motion to recess into executive session for approximately 30 minutes for the purpose of consultation with attorneys for the City deemed privileged under the attorney-client relationship.  The justification for the executive session is to keep discussions with the attorneys for the City confidential at this time.

 

ACTION:        Approve motion to recess into executive session for approximately 30 minutes, if appropriate.

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:

 

 

H.        CALENDAR:   2012 Meeting List     2013 Meeting List

 

·         33rd Basic Recruit Academy Graduation and Awards Ceremony, Thursday, December 6, 6:30 p.m.  Location:  Holiday Inn, 200 McDonald Drive.   Invitation

 

·         Mayor’s Holiday party, Wednesday, December 12, 7:00 p.m.  Location:  1720 St. Andrews Drive.  Invitation Only.

 

·         Boys and Girls Club of Lawrence Government Day, December 13, 4:00 – 5:30 p.m.  Location:  1430 Haskell Avenue.   Invitation

 

·         Parks & Recreation Awards and Holiday Luncheon, Friday, December 14, 12:00 p.m.  Location:  Carnegie Building.

 

·         Retirement reception honoring Fire/Medical Engineer Mark Thomas, Friday, December 14, 2:30 – 4:00 p.m.  Location:  Jayhawk Conference Room, Fire Station No. 5, 1911 Stewart Avenue.   Invitation

 

·         City offices closed Tuesday, December 25 in observance of the Christmas Holiday.

 

·         City Commission meeting scheduled for December 25 is canceled due to the Christmas Holiday.

 

·         City offices closed Tuesday, January 1, 2013, in observance of the New Year Holiday.

 

·         City Commission meeting scheduled for January 1, 2013 is canceled due to the New Year Holiday.

 

·         There is a City Commission meeting scheduled for January 3, 2013 at 9:00 a.m. and will consist of bill paying and consent agenda items only.

 

·         City offices closed Monday, January 21, in observance of Martin Luther King, Jr. Day.

 

·         Success By 6 Coalition of Douglas County breakfast, Thursday, January 24, 8:00 – 9:30 a.m.  Location:  Macelis, 1031 New Hampshire Street.   Invitation

 

·         Chamber of Commerce Annual Meeting, Friday, January 25, 2013.  Location:  Liberty Hall/Eldridge.  Time:  TBD.

 

·         Boys and Girls Club 2013 Youth of the Year Celebration, Wednesday, February 6, Lied Center.  Time:  TBD.

 

 

 

 

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January 2013

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*City Commission meeting dates are in black bold print

 

 

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

150th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150th Anniversary schedule of events and to recognize the 150th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

 

Aviation Advisory Board:

Two vacancies for positions that expired 05/31/12.

 

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

 

Building Code Board of Appeals:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/12.

 

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

Four positions expire 12/31/12.  Three are eligible for reappointment and one will become vacant.

 

Human Relations Commission:

Two vacancies for positions that expired 09/30/12.  One vacancy for a position that expires 09/30/14.

 

Jayhawk Area Agency on Aging:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/12.  Two additional positions will become vacant 11/30/12.  Three positions that expire 11/30/12 are eligible for reappointment.

 

Lawrence Citizen Advisory Board:

One vacancy for a position that expired 03/01/12. 

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expires 01/31/15.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14. 

 

Sister Cities Advisory Board:

Two positions expire 12/31/12 with one being eligible for reappointment to additional terms and one becoming vacant.

 

Sustainability Advisory Board:

Five positions expire 12/31/12.  Three positions will be eligible for reappointment to additional terms and two positions will become vacant.