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CITY COMMISSION

MEETING AGENDA

December 18, 2012 – 6:35 p.m.

(Posted on webpage at 4:50 p.m. on 12/13/12)

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Updates:

12/18/12 @ 2:05 p.m.

 

12/14/12 @ 2:10 p.m.:

 

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

2.       Approve licenses as recommended by the City Clerk’s Office.    

 

3.       Bid and purchase items:

 

a)       Set Bid Date of January 29, 2013 for Bid Number B1302 Projects UT1201 – 2012 to 2015 Electrical Improvements Program and UT1202 - 2012 Mechanical Improvements Program Contract 1 and Authorize the Purchase of Traveling Sand Screen Rehab Parts from Siemens Industry Inc. in the Amount of $56,653.  Staff Memo

 

b)       Award City Bid No. B1272, Project No. PW1233, 2012 Crosswalk Marking Project, to K & G Striping, Inc. for $39,305.   Bid Memo & Attachments

 

c)       Approve Change Order No. 3 for the 2012 Concrete Rehabilitation Project, PW 1205, to RD Johnson Excavating Co., Inc. for $200,000.   Staff Memo & Attachments

 

d)       Authorize the City Commission to execute an Engineer Services Agreement with Airport Develop Group in an amount of $16,000 for pavement maintenance at the Lawrence Municipal Airport for Project No. PW1304.   Staff Memo

 

e)       Authorize the City Manager to enter into an agreement with Westar to construct the electrical lines necessary to power the existing environmental remediation ground water recovery system at the former Farmland property, for an estimated amount of $165,000 for Project No. PW1313.   Staff Memo

 

f)       Authorize the City Manager to execute an Engineering Services Agreement with HNTB in the amount of $173,796 for Design, Bid and Construction Phase Engineering Services for Project UT1205 South Lawrence Traffic Way Utility Relocations.   Staff Memo & Attachments

 

g)       Authorize the City Manager to Execute Supplemental Agreement No.1 to the existing Engineering Services Agreement with Black & Veatch for Project UT1102KA Kaw WTP Raw Water Intake modifying the scope of services to include the design of improvements to the existing intake and a dredging plan with no change in the previously contracted fee.   Staff Memo & Attachments

 

4.       Adopt on first reading, Ordinance No. 8828, pertaining to separate restroom facilities for carryout fast food establishments.   Staff Memo & Attachments

 

5.       Adopt the following ordinances on second and final reading:

 

a)       Ordinance No. 8830, for revisions to Chapter 5, Article 18 of the City Code to revise sign standards to exempt temporary, double-sided freestanding and A-Frame signs from the sign code under certain circumstances.

 

b)       Ordinance No. 8826, adopting the Code of the City of Lawrence, Kansas 2013 edition as authorized by Ordinance 8825.

 

c)       Ordinance No. 8827, to annex (A-12-00190) approximately 20 acres located east of Kansas Highway 10 (K-10) and north of W 6th Street adjacent to the Baldwin Creek City Park, generally bounded by E 902 Rd on the west and George Williams Way extended on the east. (PC Item 2A; approved 8-0-1 on 11/12/12).

 

d)       Defer until consideration of SUP in JanuaryOrdinance No. 8824, to rezone (Z-12-00191) approximately 90 acres, from County A (Agricultural) District to GPI (General Public and Institutional Uses) District, located east of Kansas Highway 10 (K-10) and north of W 6th Street adjacent to the Baldwin Creek City Park, generally bounded by E 902 Rd on the west and George Williams Way extended on the east. (PC Item 2B; approved 8-0-1 on 11/12/12).

 

6.       Adopt Resolution No. 7001, declaring the boundaries of the City of Lawrence, Douglas County, Kansas.   Staff Memo & Attachments

 

7.       Accept dedication of right-of-way and vacate excess right-of-way, MS-12-00295, for a portion of the Kansas River Levee, generally located between Elm Street (extended and Lyon Street (extended) west of N. 1st Street.  Submitted by Paul Werner Architects.  The City of Lawrence, Douglas County Kaw Drainage District and Kaw River Estates, LLC are all owners of portions of the levee property.   Staff Memo & Attachments   Administrative Determination Memo

 

8.       Accept dedications of rights-of-way and easements shown on Final Plat, PF-12-00251, for the former Farmland Property, an industrial subdivision containing 21 lots, 5 tracts and 5 greenway tracts encompassing approximately  533 acres.  The property is located north of K-10/E 23rd Street between Greenway Circle and E 1575 Road.    Staff Memo   Administrative Determination & Certification   Final Plat

 

9.       Approve renewal of excess worker’s compensation coverage with Safety National for the period of January 1, 2013 through December 31, 2013 for an estimated premium of $50,000.   Staff Memo

 

10.     Receive recommendation from the Lawrence Cultural Arts Commission for an additional $5,000 allocation for 2013 to support the 25th anniversary celebration of the Lawrence Outdoor Downtown Sculpture Exhibition; refer to staff for recommendation.   Staff Memo & Attachments

 

11.     Approve contract with ModSpace for two triple wide modular offices to be set on the east side of the old Border’s Bookstore for use as administrative office/support for the temporary library location.  

 

12.      Authorize City Manager to execute agreement with Douglas County and the Fraternal Order of Police Lawrence Lodge No. 2 concerning the lead reclamation at the FOP Lodge.  Authorize payment of $23,175.  This facility is used, in part, for Lawrence Police Department training.   Staff Memo & Attachments

 

13.      Receive request from The Shelter, Inc. for an extension on their lease with the City at the facility located at 342 Missouri Street, direct staff to prepare lease extension.

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Receive report on Black Hills Energy AMI (Advance Metering Infrastructure) project. 

 

ACTION:      Receive report.

 

 

2.       Consider request from First Management, Inc., on behalf of Barb Wire Building, LLC, to transferee the current lease with Abe & Jakes Landing for the Barbed Wire Building located at 8 E. 6th Street to Barb Wire Building, LLC.   Staff Memo & Attachments

 

ACTION:      Direct staff to execute necessary documents to approve the transfer, if appropriate.

 

 

3.       Consider adopting the following ordinances on first reading as related to the 2012 International Codes:   Staff Memo & Attachments   Correspondence - Added 12/18/12

 

a)       Ordinance No. 8793, adopting the International Building Code, 2012 edition.

b)       Ordinance No. 8794, adopting the International Residential Code, 2012 edition.

c)       Ordinance No. 8795, adopting the National Electrical Code, 2011 edition.

d)       Ordinance No. 8796, adopting the International Plumbing Code, 2012 edition.

e)       Ordinance No. 8797, adopting the International Mechanical Code, 2012 edition.

f)       Ordinance No. 8798, adopting the International Fuel Gas Code, 2012 edition.

g)       Ordinance No. 8799, adopting the International Energy Conservation Code, 2012 edition

h)       Ordinance No. 8800, adopting the International Existing Building Code, 2012 edition.

i)        Ordinance No. 8801, adopting the International Property Maintenance Code, 2012 edition.

j)        Ordinance No. 8802, adopting the International Fire Code, 2012 edition.

 

ACTIONS:    Adopt on first reading, Ordinances No. 8793, 8794, 8795, 8796, 8797, 8798, 8799, 8800, 8801, and 8802, if appropriate.

 

 

4.       Receive staff memo regarding community technology infrastructure and consider issuing a Request for Proposal for consulting services in regards to technology infrastructure.  Staff Memo & Attachments

 

ACTION:      Direct staff as appropriate.

 

 

5.       Receive staff report on the construction schedule/phasing and traffic control plan for the Iowa and 15th Street (Bob Billings Parkway) reconstruction project.     Staff Memo & Attachments - added 12/14/12

 

ACTION:      Receive report.

 

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:

 

1.       Consider canceling the January 29 City Commission meeting.

 

 

H.        CALENDAR:   2012 Meeting List     2013 Meeting List

 

·         Parks & Recreation Awards and Holiday Luncheon, Friday, December 14, 12:00 p.m.  Location:  Carnegie Building.

 

·         Retirement reception honoring Fire/Medical Engineer Mark Thomas, Friday, December 14, 2:30 – 4:00 p.m.  Location:  Jayhawk Conference Room, Fire Station No. 5, 1911 Stewart Avenue.   Invitation

 

·         City offices closed Tuesday, December 25 in observance of the Christmas Holiday.

 

·         City Commission meeting scheduled for December 25 is canceled due to the Christmas Holiday.

 

·         City offices closed Tuesday, January 1, 2013, in observance of the New Year Holiday.

 

·         City Commission meeting scheduled for January 1, 2013 is canceled due to the New Year Holiday.

 

·         There is a City Commission meeting scheduled for January 3, 2013 at 9:00 a.m. and will consist of bill paying and consent agenda items only.

 

·         City offices closed Monday, January 21, in observance of Martin Luther King, Jr. Day.

 

·         Success By 6 Coalition of Douglas County breakfast, Thursday, January 24, 8:00 – 9:30 a.m.  Location:  Maceli’s, 1031 New Hampshire Street.   Invitation

 

·         Chamber of Commerce Annual Meeting, Friday, January 25, 2013.  Location:  Liberty Hall/Eldridge.  Time:  TBD.

 

·         Boys and Girls Club 2013 Youth of the Year Celebration, Wednesday, February 6, Lied Center.  Time:  TBD.

 

 

 

 

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January 2013

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*City Commission meeting dates are in black bold print

 

 

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

150th Anniversary Advisory Committee:

This is a new committee that shall have nine (9) members and will be tasked with advising the City Commission on the implementation of the 150th Anniversary schedule of events and to recognize the 150th Anniversary of the August 21, 1863 raid on the City of Lawrence by Quantrill and his followers.

 

Aviation Advisory Board:

Two vacancies for positions that expired 05/31/12.

 

Board of Zoning Appeals/Sign Code Board of Appeals:

One vacancy for a position that expires 09/30/13.

 

Building Code Board of Appeals:

One position expires 12/31/12 and is eligible for reappointment to an additional term.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/12.

 

Downtown Task Force:

Appointment of seven to eleven members available on this newly formed task force.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

Four positions expire 12/31/12.  Three are eligible for reappointment and one will become vacant.

 

Human Relations Commission:

Two vacancies for positions that expired 09/30/12.  One vacancy for a position that expires 09/30/14.

 

Jayhawk Area Agency on Aging:

One position expires 09/30/12 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

One vacancy for a position that expires 11/30/12.  Two additional positions will become vacant 11/30/12.  Three positions that expire 11/30/12 are eligible for reappointment.

 

Lawrence Citizen Advisory Board:

One vacancy for a position that expired 03/01/12. 

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy on this board.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14. 

 

Sister Cities Advisory Board:

Two positions expire 12/31/12 with one being eligible for reappointment to additional terms and one becoming vacant.