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CITY COMMISSION
MEETING AGENDA
September 10, 2013 – 6:35 p.m.
(Posted on webpage at 4:50 p.m. on 09/05/13)
(10MB files take approximately 45 seconds to open)
Updates:
09/10/13 @ 3:15 p.m.:
- Added correspondence to Regular Agenda Item No. 6 – Rental Licensing Ordinance.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of Eutin Student Delegation.
2. Proclaim the week of September 15-21, 2013 as POW/MIA Recognition Week and Friday, September 20, 2013 as POW/MIA Recognition Day.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Lawrence Douglas County Housing Authority meetings of 05/20/13 and 06/24/13
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Reject all bids received for the Carnegie Building Roof Project and set a new bid date of September 24, 2013. Staff Memo & Attachments
b) Authorize the Fire/Medical Department to purchase six Motorola MDC Model MW810 mobile data units and accessories off the State of Kansas Contract, for $33,134. Staff Memo
c) Authorize payment to RD Johnson Excavating Company in the amount of $18,425 for Emergency Repairs to 16 inch Concrete Water Main at East 19th and Bullene. Staff Memo
5. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 8902, 2013 Standard Traffic Ordinance, Edition 2013.
b) Ordinance No. 8877, establishing a Bus Loading Zone, 7:00 a.m. – 9:00 a.m. and 1:00 p.m. – 4:00 p.m., school days, along the west side of Hilltop drive, from Harvard Road north 600 feet. (TSC Item#4; approved 9-0 on 8/5/13).
c) Ordinance No. 8898, establishing discretion for a Municipal Court Judge to order recoupment fees for convicted defendants who have been appointed counsel and/or served jail time for which the City incurred costs. Staff Memo
d) Ordinance No. 8897, establishing a traffic infraction fines and fees increase for speeding and defective equipment.
6. Approve Special Event, SE-13-00368, for a weekend market by Lawrence Flea Market located on Mount Oread Aerie 309 FOE Inc. property at 1803 W. 6th St on September 14, 2013. Submitted by Danielle Rittenhouse, Lawrence Flea Market, with permission from Mount Oread Aerie 309 FOE Inc., property owner of record. Staff Report
7. Approve rezoning, Z-13-00251, approximately 4.712 acres from UR (Urban Reserve) District to RS7 (Single-Dwelling Residential) District, located north of Bob Billings Pkwy and east of K-10. Submitted by Landplan Engineering PA, for Alvamar Inc., property owner of record. Adopt on first reading, Ordinance No. 8903, to rezone (Z-13-00251) approximately 4.712 acres from UR (Urban Reserve) District to RS7 (Single-Dwelling Residential) District, located north of Bob Billings Pkwy and east of K-10. (PC Item 1A; approved 8-0-1 on 8/26/13) Staff Report Map of Area Concept 1 Concept 2 PC Minutes
8. Approve rezoning, Z-13-00252, approximately 2.674 acres from UR (Urban Reserve) District to RS5 (Single-Dwelling Residential) District, located north of Bob Billings Pkwy and east of K-10. Submitted by Landplan Engineering PA, for Alvamar Inc., property owner of record. Adopt on first reading, Ordinance No. 8904, to rezone (Z-13-00252) approximately 2.674 acres from UR (Urban Reserve) District to RS5 (Single-Dwelling Residential) District, located north of Bob Billings Pkwy and east of K-10. (PC Item 1B; approved 8-0-1 on 8/26/13) Staff Report Map of Area Concept 1 Concept 2 PC Minutes
9. Approve rezoning, Z-13-00253, approximately 3.195 acres from UR (Urban Reserve) District to RM12D (Multi-Dwelling Residential) District, located north of Bob Billings Pkwy and east of K-10. Adopt on first reading, Ordinance No. 8905, to rezone (Z-13-00253) approximately 3.195 acres from UR (Urban Reserve) District to RM12D (Multi-Dwelling Residential) District, located north of Bob Billings Pkwy and east of K-10. Submitted by Landplan Engineering PA, for Alvamar Inc., property owner of record. (PC Item 1C; approved 8-0-1 on 8/26/13) Staff Report Map of Area Concept 1 Concept 2 PC Minutes
10. Approve rezoning, Z-13-00254, approximately 3.349 acres from UR (Urban Reserve) District to RM12 (Multi-Dwelling Residential) District, located north of Bob Billings Pkwy and east of K-10. Adopt on first reading, Ordinance No. 8906, to rezone (Z-13-00254) approximately 3.349 acres from UR (Urban Reserve) District to RM12 (Multi-Dwelling Residential) District, located north of Bob Billings Pkwy and east of K-10. Submitted by Landplan Engineering PA, for Alvamar Inc., property owner of record. (PC Item 1D; approved 8-0-1 on 8/26/13) Staff Report Map of Area Concept 1 Concept 2 PC Minutes
11. Approve rezoning, Z-13-00255, approximately 4.182 acres from UR (Urban Reserve) District and PCD (Planned Commercial Development) District to OS (Open Space) District located north of Bob Billings Pkwy and east of K-10. Submitted by Landplan Engineering PA, for Alvamar Inc., property owner of record. Adopt on first reading, Ordinance No. 8907, to rezone (Z-13-00255) approximately 4.182 acres from UR (Urban Reserve) District and PCD (Planned Commercial Development) District to OS (Open Space) District located north of Bob Billings Pkwy and east of K-10. (PC Item 1E; approved 8-0-1 on 8/26/13) Staff Report Map of Area Open Space Exhibit Concept 1 Concept 2 PC Minutes
12. Approve rezoning, Z-13-00256, approximately 16.619 acres from UR (Urban Reserve District), PCD (Planned Commercial Development) District, and RS10 (Single-Dwelling Residential) District to CN2 (Neighborhood Commercial Center) District located north of Bob Billings Pkwy and east of K-10. Submitted by Landplan Engineering PA, for Alvamar Inc. and Unified School District #497, property owners of record. Adopt on first reading, Ordinance No. 8908, to rezone (Z-13-00256) approximately 16.619 acres from UR (Urban Reserve District), PCD (Planned Commercial Development) District, and RS10 (Single-Dwelling Residential) District to CN2 (Neighborhood Commercial Center) District located north of Bob Billings Pkwy and east of K-10. (PC Item 1F; approved 8-0-1 on 8/26/13) Staff Report Map of Area Concept 1 Concept 2 PC Minutes
13. Approve annexation, A-13-00296, of approximately 25.23 acres located southeast of Mary’s Lake between Haskell Avenue and O’Connell Road for the construction of the extension of E 31st Street to tie into N 1300 Road east of the E 1600 Road/O’Connell Road intersection. The property owner of record is the Kansas Secretary of Transportation. Adopt on first reading, Ordinance No. 8909, to annex (A-13-00296) approximately 25.23 acres located southeast of Mary’s Lake between Haskell Avenue and O’Connell Road for the construction of the extension of E 31st Street to tie into N 1300 Road east of the E 1600 Road/O’Connell Road intersection. (PC Item 2; approved 9-0 on 8/26/13) Staff Report Public Works Staff Memo Proposed Annexation Map PC Minutes
14. Initiate annexation of approximately 8.5 acres located at 1352 N 1300 Road and refer the request to the Planning Commission for a recommendation. Requested by Menard Inc. for Bruce F. Snodgrass, property owner of record. Staff Memo Request
15. Authorize staff to apply for the Kansas Health Foundation Recognition Grants Program for a South Park Fitness Zone. There are no matching funds from the City required for the grant. Staff Memo
16. Authorize staff to advertise a Request for Proposals, RFP R1318, for Design Phase Engineering Services for Booster Pumping Improvements at the Kasold and Harper Water Towers. Staff Memo & Attachments
17. Approve as signs of community interest, a request from the United Way of Douglas County to display banners throughout the City from September 16 – December 16, 2013. The purpose of the banners is to educate the general public about where United Way funded services are located in the community and to promote the annual United Way Campaign.
18. Approve as signs of community interest, a request from the Lawrence Memorial Hospital Endowment Association to tie pink ribbons around lamp posts on Massachusetts Street, between 6th and 11th Streets, and on Clinton Parkway, between Iowa and Kasold Streets from October 6 – October 28, 2013. The purpose of the pink ribbons is to educate the general public about breast cancer awareness month.
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Conduct note and bond sale. Review bids received and approve sale of bonds and notes to the lowest responsible bidder. Consider adopting Resolution No. 7043, authorizing the sale of $43,950,000 in general obligation notes. Declare an emergency, and consider adopting on first and second readings, Ordinance No. 8911, and consider adopting Resolution No. 7044, authorizing the sale of $4,525,000 in general obligation bonds. Staff Memo & Attachments
ACTION: Conduct note and bond sale. Adopt Resolution No. 7043, authorizing the sale of $43,950,000 in general obligation notes and declare an emergency and adopt on first and second reading, Ordinance No. 8911 and adopt Resolution No. 7044, authorizing the sale of $4,525,000 in general obligation bonds, if appropriate.
2. Consider recommendation from the Traffic Safety Commission to approve traffic calming devices on Alabama Street at 7th Street. (TSC Item#2; approved 9-0 on 8/5/13). Funding is not currently available for construction of these traffic calming devices. Staff Memo TSC Meeting Materials
ACTION: Direct staff as appropriate.
3. Consider authorizing the City Manager to sign the Memorandum of Understanding between the Kansas Department of Health and Environment and the City of Lawrence for Integrated Municipal Wastewater Planning. Staff Memo & Attachments
ACTION: Authorize the City Manager to sign the Memorandum of Understanding, if appropriate.
4. Consider authorizing the City Manager to execute a purchase agreement for 5.69 acres at the Northwest Corner of 31st and Louisiana Streets in the amount of $170,670 and to execute an agreement for accepting donation of land to the City of Lawrence, both with Savannah Holdings, L.C. Staff Memo & Attachments
ACTION: Authorize the City Manager to execute agreements, if appropriate.
5. Consider approving the Water Conservation Plan update. Staff Memo & Attachments
ACTION: Approve the Water Conservation Plan, if appropriate.
6. Receive public comment and review draft Ordinance No. 8840, expanding the rental licensing program to all rental units in the city with certain exceptions noted. Staff Memo Ordinance No. 8440 Administrative Compliance Procedures 06/25/13 CC Meeting Materials - Staff Memo 06/25/13 CC Meeting Materials - Correspondence Correspondence - Added 09/10/13
ACTION: Direct staff to place Ordinance No. 8840 on a future City Commission agenda, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Lawrence Schools Foundation Breakfast, Friday, September 6, 7:30 a.m. Location: Holiday Inn, 110 McDonald Drive.
· Chamber of Commerce Taste of Lawrence, Thursday, September 12, 4:00 – 7:00 p.m. Location: Meadowbrook Apartments.
· National League of Cities Congress of Cities and Exposition, November 12 – 16. Location: Seattle, WA.
· City Commission meetings scheduled for December 24 and December 31 have been canceled due to Christmas Eve and New Year’s Eve.
· City Commission meeting will be held on Monday, December 30 for bill paying and end of year housekeeping items. Time to be determined.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
Four positions expire 09/30/13. One position will become vacant and three positions are eligible for reappointment to additional terms.
Building Code Board of Appeals:
Four positions expire 11/30/13. One position will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/13 and 09/30/15. Three additional positions expire 09/30/13. One of those positions will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Three positions expire 12/31/13. Two positions will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Douglas County Senior Services Board:
One vacancy for a position that expires 12/31/15. Two positions expire 12/31/13 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/15. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
Three positions expire 12/13/13. One position will become vacant and two positions will be eligible for reappointment to additional terms.
Two positions expire 09/30/13.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12. Six additional terms expire 11/30/13 and all are eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Two positions expired 03/01/13 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
Four positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/14.
Two vacancies for positions that expire 12/31/14. One vacancy for a position that expires 12/31/15. Four additional positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
Four positions expire 08/31/13 and all are eligible for reappointment to additional terms. Eligibility requirements exist for this board.