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CITY COMMISSION
MEETING AGENDA
October 1, 2013 – 6:35 p.m.
(Posted on webpage at 4:50 p.m. on 09/26/13)
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Updates:
10/01/13 @ 11:30 a.m.:
- Added the following documents to Regular Agenda Item No. 1 – Rock Chalk Park IRB ordinance: Bond Purchase Agreement, Performance Agreement, Lease Agreement, and Trust Indenture.
09/30/13 @ 4:15 p.m.:
- Added as Consent Agenda Item No. 9 – Approve appointments as recommended by the Mayor.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Planning Commission meeting of 08/26/13
Building Code Board of Appeals meetings of 03/15/13 and 08/29/13
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Accept dedication of new utility easements for Minor Subdivision, MS-13-00341, Haskell Place No. 4, located at 2035 Barker Ave. Submitted by Grob Engineering Services, LLC, for Architectural Consulting Source, property owner of record. Staff Report Staff Memo Map
5. Authorize the Mayor to execute an agreement with the Kansas Department of Transportation for the 9th Street and Kentucky Street Intersection Improvements, Project No. PW1303. Staff Memo & Attachments
6. Authorize the City Manager to enter into an agreement with Douglas County, Kansas for the installation of a pole-mounted emergency siren located approximately 400’ north of the centerline of westbound K-10 Highway on the west side and within the right-of-way of East Hills Drive. Staff Memo & Attachments
7. Approve the revised Title VI Program (2013-2015) and associated Policy Statement as required by the Federal Transportation Administration for the Lawrence Transit System. Staff Memo & Attachments
8. Authorize the Mayor to sign a Subordination Agreement for Robyn Brecheisen (Robyn Savannah), 1504 E. 21st Terrace. Staff Memo
9. Approve appointments as recommended by the Mayor.
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider adopting on first reading, Ordinance No. 8862, authorizing the issuance of $40 million in industrial revenue bonds for the Kansas Athletics portion of the Rock Chalk Park project. Staff Memo & Attachments Bond Purchase Agreement - Added 10/01/13 Performance Agreement - Added 10/01/13 Lease Agreement - Added 10/01/13 Trust Indenture - Added 10/01/13
ACTION: Adopt on first reading, Ordinance No. 8862, if appropriate.
2. Consider adopting on first reading Ordinance No. 8915, amending the Sign Code in Chapter V, Article 18, Section 1841.6, by adding Section 1841.6(D). The proposed amendment will allow changeable, digital display of gasoline and fuel product and numeric price information on ground/surface mounted (monument type) signs in Commercial or Industrial Districts, limited to not more than twenty-five percent (25%) of the total sign face area. Staff Memo & Attachments
ACTION: Adopt on first reading, Ordinance No. 8915, amending the Sign Code in Chapter V, Article 18, Section 1841.6 by adding Section 1841.6(D), if appropriate.
3. Consider adopting on first reading Ordinance No. 8916, amending the Permit Fee Schedule in Chapter V, Article 1, Section 176, by adding Note F. The proposed amendment will establish a uniform fee of $65 for solar, thermal, and photovoltaic systems requiring no structural changes to the building. Staff Memo & Attachments
ACTION: Adopt on first reading, Ordinance No. 8916, amending the Permit Fee Schedule in Chapter V, Article 1, Section 176 by adding Note F, if appropriate.
4. Consider adopting Joint City Resolution No. 7045/County Resolution No. ____, establishing a steering committee to oversee and guide the review and updating of Horizon 2020, the Comprehensive Plan for the City of Lawrence and Unincorporated Douglas County; and consider authorizing the Mayor to appoint steering committee members as noted in the resolution. Staff Memo
ACTION: Adopt Resolution No. 7045, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Commissioner comments concerning draft rental registration ordinance due to staff by October 1.
· Commissioners are invited to attend a meeting with continuing care retirement community members on Thursday, October 3, 3:00 – 4:00 p.m. Location: Smith Center at Brandon Woods.
· Valor Public Safety Awards, Tuesday, October 15, 11:30 a.m. – 1:30 p.m. Location: Adams Alumni Center.
· United Way lunch and bake sale, Wednesday, October 16, 11:00 a.m. – 1:00 p.m. Location: Douglas County Fairgrounds, Building 21. Flyer
· City Commission meeting scheduled for October 29 is canceled due to it being the fifth Monday.
· Employee Service Awards luncheon, Thursday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· National League of Cities Congress of Cities and Exposition, November 12 – 16. Location: Seattle, WA.
· City Commission meeting scheduled for November 12 is canceled due to the National League of Cities Congress of Cities and Exposition.
· City Commission meetings scheduled for December 24 and December 31 have been canceled due to Christmas Eve and New Year’s Eve.
· City Commission meeting will be held on Monday, December 30 for bill paying and end of year housekeeping items. Time to be determined.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
Four positions expire 09/30/13. One position will become vacant and three positions are eligible for reappointment to additional terms.
Building Code Board of Appeals:
Four positions expire 11/30/13. One position will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Community Development Advisory Committee:
Two vacancies for positions that expire 09/30/13 and 09/30/15. Three additional positions expire 09/30/13. One of those positions will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Three positions expire 12/31/13. Two positions will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Douglas County Senior Services Board:
One vacancy for a position that expires 12/31/15. Two positions expire 12/31/13 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/15. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
Three positions expire 12/13/13. One position will become vacant and two positions will be eligible for reappointment to additional terms.
Two positions expire 09/30/13.
Two vacancies for positions that expired 09/30/12. One vacancy for a position that expires 09/30/14.
One vacancy on the Advisory Council for a position that expires 09/30/14.
Two vacancies for positions that expired 11/30/12. Six additional terms expire 11/30/13 and all are eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Two positions expired 03/01/13 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
Four positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/14.
Two vacancies for positions that expire 12/31/14. One vacancy for a position that expires 12/31/15. Four additional positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
Four positions expire 08/31/13 and all are eligible for reappointment to additional terms. Eligibility requirements exist for this board.