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CITY COMMISSION
MEETING AGENDA
October 22, 2013 – 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 10/17/13)
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Updates:
10/21/13 @ 10:00 a.m.:
- Added as Consent Agenda Item No. 11 – Authorize the Mayor to execute a Consent to Assignment Agreement between Ninth and New Hampshire, LLC and Commerce Bank, relating to the financing of the 901 New Hampshire apartment building project; and
- Added to the Calendar – establish December 3 as date for luncheon with Black Hills Energy representatives.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Thursday, October 31, 2013 to be Halloween Trick-or-Treating Night.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 09/24/13 and 10/01/13.
2. Receive minutes from various boards and commissions:
Sister Cities Advisory Board meeting of 08/14/13
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Bid and purchase items:
a) Set a Bid Date of November 19, 2013 for Bid Number B1359, Project UT1102KA Kaw WTP Raw Water Intake Replacement Staff Memo & Attachments
b) Approve purchase of a John Deere 7700 Precision Cut Fairway Mower off the State of Kansas contract from the John Deere Company, for a total of $44,634.01. Bid Memo
c) Approve sole source purchase of six handheld computers for reading water meters and associated docking stations to Itron, Inc. in the amount of $18,063. Bid Memo & Attachments
d) Authorize the City Manager to Execute Supplemental Agreement No. 1, in the amount of $1,566,900, to the Existing Engineering Services Agreement with Black & Veatch Corporation for Project UT1304 Wakarusa Wastewater Treatment Plant and Conveyance Corridor Facilities. Staff Memo & Attachments
e) Authorize payment of $15,325 to the Lawrence Journal World for the printing and dissemination of the 2014 Winter/Spring Activities Guide. Staff Memo
6. Adopt on first reading Ordinance No. 8931, amending Section 19 of the City Code to set the non-emergency service charge for utility customers at $25.00. Staff Memo & Attachments
7. Adopt the following ordinances on second and final reading:
a) Ordinance No. 8921, amending the Contractor Licensing Regulations in Chapter V, Article 15, Section 5-1513 to correct an error in the Section number; add Section 5-1512.1 to create a Class L Limited Specialty Contractor category; and amend Section 5-1515 to establish parameters under which a Class L Limited Contractor License may be issued.
b) Ordinance No. 8835, to rezone (Z-12-00325) approximately 10.56 acres from RS7 (Single-Dwelling Residential) to RS5 (Single-Dwelling Residential) for Fairfield Farms East Addition, located SE of 25th Terrace and O’Connell Road. (PC Item 1; approved 9-0 on 1/28/13) Staff Memo
8. Adopt Resolution No. 7048, authorizing the issuance of general obligation bonds in the amount of $120,000; and approve project PW1346, downtown street light replacement project. Staff Memo & Attachments
9. Approve Site Plan SP-13-00376 and sidewalk dining and hospitality license for Leroy’s located at 729 New Hampshire Street. Submitted by Paul Werner Architects, for Jean S. Hetzel Trustee, property owner of record. Staff Report Site Plan
10. Authorize the Mayor to sign a Release of Mortgage for Charlotte Pessoni, 1241 Delaware Street, and Edward R. and Irene Armstrong Neider, 1017 Home Circle. Staff Memo
11. Authorize the Mayor to execute a Consent to Assignment Agreement between Ninth and New Hampshire, LLC and Commerce Bank, relating to the financing of the 901 New Hampshire apartment building project (existing apartment building on the southwest corner of 9th & New Hampshire). Staff Memo & Attachments (added 10/21/13)
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider approving a request to rezone, Z-13-00287, approximately .27 acre from RM12D-UC (Multi-Dwelling Residential with Urban Conservation Overlay) District to CS-UC (Commercial Strip with Urban Conservation Overlay) District, located at 804 Pennsylvania St. Submitted by Bartlett & West, Inc., for Ohio Mortgage Investors LLC, property owner of record. Adopt on first reading, Ordinance No. 8920, to rezone (Z-13-00287) approximately .27 acre from RM12D-UC (Multi-Dwelling Residential with Urban Conservation Overlay) District to CS-UC (Commercial Strip with Urban Conservation Overlay) District, located at 804 Pennsylvania St. (PC Item 7; approved 9-1 on 9/23/13) Staff Report Correspondence PC Minutes Ordinance No. 8054 Map Rezoning Exhibit Site Plan
ACTION: Approve request to rezone (Z-13-00287) approximately .27 acres from RM12D-UC District to CS-UC District, located at 804 Pennsylvania Street and adopt on first reading, Ordinance No. 8920, if appropriate.
2. Conduct public hearing and consider recommendations from the Historic Resources Commission to designate the following properties as Landmarks on the Lawrence Register of Historic Places: Staff Memo
· 900 Rhode Island Street, Turnhalle Staff Report & Attachments
· 1500 Haskell Avenue, Kibbee House Staff Report & Attachments
· 1734 Kent Terrace, Joseph Savage House Staff Report & Attachments
ACTION: Conduct public hearing.
Adopt on first reading, Ordinance No. 8928 for landmark designation of 900 Rhode Island Street to the Lawrence Register of Historic Places, if appropriate.
Adopt on first reading, Ordinance No. 8929 for landmark designation of 1500 Haskell Avenue to the Lawrence Register of Historic Places, if appropriate.
Adopt on first reading, Ordinance No. 8930 for landmark designation of 1734 Kent Terrace, to the Lawrence Register of Historic Places, if appropriate.
3. Consider approving use of right-of-way and closure of the northbound lane of New Hampshire, from 9th Street south to the Arts Center through March 1, 2014. Staff Memo & Attachments
ACTION: Approve use of right-of-way and closure of northbound lane of New Hampshire Street, from 9th Street south to the Arts Center, if appropriate.
4. City Auditor will present audit recommendation follow-up memo and updated information on street lights. City Manager Staff Memo
ACTION: Receive recommendations and direct staff as appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Consider establishing Tuesday, December 3, 2013 as lunch with Black Hills Energy representatives.
· City Commission meeting scheduled for October 29 is canceled due to it being the fifth Monday.
· City Commission Study Session on Rental Registration, Tuesday, November 5, 4:00 p.m. Location: City Commission Room.
· City Commission is invited to attend the Bert Nash Breakfast Fundraising event on Wednesday, November 6, 7:30 a.m. Location: Maceli’s.
· Employee Service Awards luncheon, Thursday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· National League of Cities Congress of Cities and Exposition, November 12 – 16. Location: Seattle, WA.
· City Commission meeting scheduled for November 12 is canceled due to the National League of Cities Congress of Cities and Exposition.
· City Commission meetings scheduled for December 24 and December 31 have been canceled due to Christmas Eve and New Year’s Eve.
· City Commission meeting will be held on Monday, December 30 for bill paying and end of year housekeeping items. Time to be determined.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for a position that expired 09/30/13.
Building Code Board of Appeals:
Four positions expire 11/30/13. One position will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Community Development Advisory Committee:
Two vacancies for positions that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Three additional positions expire 09/30/13. One of those positions will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Three positions expire 12/31/13. Two positions will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Douglas County Senior Services Board:
One vacancy for a position that expires 12/31/15. Two positions expire 12/31/13 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
Three positions expire 12/13/13. One position will become vacant and two positions will be eligible for reappointment to additional terms.
Horizon 2020 Steering Committee:
The purpose of the Steering Committee is to guide the process for amending Horizon 2020, the Comprehensive Plan for the City of Lawrence. The Steering Committee will consist of ten members, with four members appointed by the City, four members appointed by the County, one joint City/County appointment, and one School District appointment.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
Two vacancies for positions that expired 11/30/12. Six additional terms expire 11/30/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Four positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/15. Five additional positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Sustainability Advisory Board:
Four positions expire 12/31/13. One position will become vacant and three positions will be eligible for reappointment to additional terms.