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CITY COMMISSION
MEETING AGENDA
November 19, 2013 – 6:35 p.m.
(Posted on webpage at 4:50 p.m. on 11/14/13)
(10MB files take approximately 45 seconds to open)
Updates:
11/18/13 @ 4:15 p.m.
- Updated the map on Consent Agenda Item No. 4 c – set bid date of December 17, 2013 for Pump Station 04 Force Main project;
- Added as Consent Agenda Item No. 14 – approve licenses as recommended by the City Clerk’s office; and
- Updated the City Manager’s Report.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim November 16 – December 24, 2013 as the Salvation Army Christmas Kettle Season.
2. Proclaim the month of November, 2013 as Alzheimer’s Awareness Month.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 10/22/13 and 11/05/13.
2. Receive minutes from various boards and commissions:
Hospital Board meeting of 09/18/13
Joint Economic Development Council meeting of 07/12/13
Sales Tax Audit Committee meeting of 06/07/13
Sister Cities Advisory Board meetings of 09/17/13 and 10/09/13
Traffic Safety Commission meeting of 10/07/13
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Bid and purchase items:
a) Set a bid opening date of December 3, 2013 for the owner provided gym equipment for the recreation facility at Rock Chalk Park. Staff Memo
b) Set a bid opening date of December 17, 2013 for Bid No. B1363, for project UT1308DS North Iowa Street Waterline Replacement. Staff Memo & Attachments
c) Set a bid opening date of December 17, 2013 for Bid Number B1362, Project UT1302CS Pump Station 04 Redundant Force Main. Staff Memo & Attachments (updated 11/18/13)
d) Set a bid opening date of December 17, 2013 for Bid No. B1367 project UT0701DS Kaw Water Treatment Plant Transmission Main Phase I. Staff Memo & Attachments
e) Approve sale of surplus equipment on GovDeals. Staff Memo
f) Award the construction contract for Bid No. B1355 to Banks Construction, LLC, in the amount of $191,800.50, and authorize the City Manager to execute the construction contract for project UT1309DS – 23rd Street Waterline Replacement, Phase III (Iowa to Ousdahl). Bid Memo & Attachments
g) Authorize the City Manager to approve the payment to Cogent for $19,439.27 for the rental of pump and piping during repairs of the Kaw Water Treatment Plant intake pump station. Staff Memo
h) Authorize payment to Samih K. Staiteh, Trustee and Tamara Agha-Jaffar, Trustee in the amount of $25,000 for temporary easement acquisition at 1000 N 3rd for the Kaw Transmission Main Project. Staff Memo & Attachments
i) Authorize payment to Southwest Properties, LLC in the amount of $49,200 for required property interests needed for the 23rd Street and Iowa project. Staff Memo & Attachments
j) Authorize the City Manager to enter into a contract with the Kansas Biological Survey/The University of Kansas Center for Research, Inc., to complete the Biota Study on the Wakarusa River as required by permit, in the amount of $97,618. Staff Memo & Attachments
5. Adopt the following ordinances on second and final reading:
a) Ordinance No. 8934, to annex (A-13-00340) approximately 9.842 acres located at 1352 N 1300 Rd. (PC Item 3A; approved 8-0-1 on 10/21/13)
b) Ordinance No. 8935 and Ordinance No. 8939 to rezone (Z-13-00337) approximately 9.842 acres from County A (Agricultural) District to CR-FP (Regional Commercial-Floodplain Overlay) District, located at 1352 N 1300 Rd. (PC Item 3B; approved 8-0-1 on 10/21/13)
c) Ordinance No. 8932, to rezone (Z-13-00350) approximately 2.186 acres from RS10 (Single-Dwelling Residential) District to RS7 (Single-Dwelling Residential) District, located at 1146 Haskell Ave. (PC Item 2A; approved 9-0 on 10/21/13)
d) Ordinance No. 8936, to rezone (Z-13-00351) approximately 1.785 acres from RS10 (Single-Dwelling Residential) District to IL (Limited Industrial District) District, located at 1146 Haskell Ave. (PC Item 2B; approved 8-1 on 10/21/13)
e) Ordinance No. 8933, to rezone (Z-13-00408) approximately 2.384 acres from RS10 (Single-Dwelling Residential) District to OS (Open Space) District, located at 1146 Haskell Ave. (PC Item 2C; approved 9-0 on 10/21/13)
f) Ordinance No. 8937, for a Text Amendment (TA-13-00336) to the City of Lawrence Land Development Code, Chapter 20, to include Bar or Lounge as a permitted use in the CN2 (Neighborhood Commercial Center) District. (PC Item 4; approved 8-1 on 10/21/13. Recommended option 2, permit the use by right with a use standard that limits the gross floor area to 3,000 gross sq. ft. including any outdoor space, with an amendment that permits uses greater than 3,000 gross sq. ft. with an SUP.) Incorporation by Reference
6. Adopt Resolution No. 7050 authorizing the use of the City’s eminent domain authority for the 23rd and Iowa Street intersection improvements and a survey of the interests to be condemned. Staff Memo & Attachments
7. Receive the letter from the FAA for initiation of work for proposed AIP (Airport Improvement Program); Project No. 3-20-0047-020. Staff Memo & Attachments
8. Concur with the following recommendations of the Traffic Safety Commission:
a) Approve traffic calming devices on Learnard Avenue between 19th Street and 23rd Street (TSC item #2; approved 8-0 on 10/07/13). No funding is currently available for this project. Staff Memo & Attachments 10/07/13 TSC Meeting Materials
b) Deny the request to establish a 25 mph speed limit on Lawrence Avenue between 31st Street and Clinton Parkway (TSC item #4; denied 8-0 on 10/07/13). Staff Memo 10/07/13 TSC Meeting Materials
c) Deny the request to establish a multi-way stop at the intersection of Kasold Drive and Riverview Road (TSC item #5; denied 8-0 on 10/07/13). Staff Memo 10/07/13 TSC Meeting Materials
9. Authorize the City Manager to execute a contract with Parker Ag Services, LLC for the 2014 Biosolids Land Application Program with the option to extend for four additional 1 year periods with both parties’ consent. Staff Memo & Attachments
10. Authorize the Vice-Mayor to execute a Memorandum of Understanding with the University of Kansas for coordinating transit operations. Staff Memo & Attachments
11. Authorize the City Manager to execute an Access Easement Agreement with Unified School District #497 that would grant USD #497 access to its property, the Holcom School Subdivision, off West 25th Street. Staff Memo & Attachments
12. Authorize the City Manager to execute a five year Beverage Agreement with PepsiCo to be the exclusive supplier of non-alcoholic beverages for the Parks & Recreation Department, beginning January 1, 2014. Staff Memo
13. Authorize the Vice-Mayor to sign a Subordination Agreement for Angela Nascimento, 817 Alabama Street. Staff Memo
14. Approve licenses as recommended by the City Clerk’s Office.
C. CITY MANAGER’S REPORT: CM Report & Attachments - Updated 11/18/13
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive presentation from Mother Earth News.
ACTION: Receive presentation.
2 Consider authorizing the City Manager to enter into a License Agreement with Presto Convenience Stores, LLC to allow for the installation and maintenance of ground water collection equipment within the right of way in the 800 block of Ohio Street. Staff Memo & Attachments
ACTION: Authorize the City Manager to enter into a License Agreement with Presto Convenience Stores, LLC, if appropriate.
3. Consider accepting donation of property for the creation of the Sandra J. Shaw Community Health Park and the Outside for a Better Inside trail. Letter
ACTION: Approve acceptance of donation and direct staff as appropriate.
4. Consider Traffic Safety Commission recommendation to deny the request for traffic calming at Montana Street and Park Hill Terrace (TSC item #3; denied 7-1 on 10/07/13). Staff Memo 10/07/13 TSC Meeting Materials
ACTION: Deny request for traffic calming at Montana Street and Park Hill Terrace, if appropriate.
5. Consider Traffic Safety Commission recommendation to establish no parking along the east side of Jana Drive from 50 feet north of Rogers Place to 50 feet south of Rogers Place, and consider adopting on first reading Ordinance No. 8941, establishing no parking (TSC item #6; approved 6-2 on 10/07/13). Staff Memo & Attachments
ACTION: Establish no parking along the east side of Jana Drive from 50 feet north of Rogers Place to 50 feet south of Rogers Place and adopt on first reading, Ordinance No. 8941, if appropriate.
6. Receive presentation of 2013/2014 snow operation and preparations.
ACTION: Receive presentation.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Consider adopting the 2014 City Commission Meeting Calendar.
· City Commissioners are invited to attend the House of Hope fundraiser for the Boys and Girls Club on Wednesday, November 20 at 6:00 p.m.
· City officials’ luncheon with Black Hills Energy Representatives, Tuesday, December 3. Time and Location: TBD.
· City Commissioners are invited to attend a presentation by Robert Butler, FEMA, regarding the Flood Insurance Reform Act of 2012, at the Douglas County Commission meeting on December 4, at 4:00 p.m.
· City Commission meetings scheduled for December 24 and December 31 have been canceled due to Christmas Eve and New Year’s Eve.
· City Commission meeting will be held on Monday, December 30 for bill paying and end of year housekeeping items. Time to be determined.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for a position that expired 09/30/13.
Building Code Board of Appeals:
Four positions expire 11/30/13. One position will become vacant and three positions will be eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Eligibility requirements exist for this board.
Three positions expire 12/31/13. Two positions will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Douglas County Senior Services Board:
One vacancy for a position that expires 12/31/15. Two positions expire 12/31/13 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
Three positions expire 12/13/13. One position will become vacant and two positions will be eligible for reappointment to additional terms.
Horizon 2020 Steering Committee:
The purpose of the Steering Committee is to guide the process for amending Horizon 2020, the Comprehensive Plan for the City of Lawrence. The Steering Committee will consist of ten members, with four members appointed by the City, four members appointed by the County, one joint City/County appointment, and one School District appointment.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
Two vacancies for positions that expired 11/30/12. Six additional terms expire 11/30/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Four positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Public Transit Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/15. Five additional positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Sustainability Advisory Board:
One vacancy for a position that expires 12/31/13. Three positions expire 12/31/13 and are eligible for reappointment to additional terms.