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CITY COMMISSION
MEETING AGENDA
January 7, 2014 – 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 1/2/2014)
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Updates:
1/7/2013 at 2:30 p.m.:
- Added Staff Memo to Regular Agenda Item No. 5 – City Commission Salary Ordinance 8951.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
2. Approve licenses as recommended by the City Clerk’s Office.
3. Bid and purchase items:
a. Award the construction contract for Bid No. B1363 to Westland Construction in the amount of $450,565.00 and authorize the City Manager to execute the construction contract for project UT1308DS, North Iowa Street Waterline Replacement. Bid Memo & Attachments
b. Award the bid for Bid No. B1371 for nine (9) Ford Police Utility Interceptors and Bid No. B1372 for three (3) interceptor sedans to Laird Noller for a total of $315,955. Bid Memo
c. Set bid date of February 4, 2014 for the Comprehensive Rehabilitation Program Projects at 1926 Vermont St. and 2112 Ohio Street.
4. Approve rezoning, Z-13-00440, approximately 19.3 acres from RS10 (Single-Dwelling Residential) District to RM12-PD (Multi-Dwelling Residential with PD Overlay) District, located at 3901 Peterson Rd. Submitted by Americare, for Jeffrey E. Smith Homes LC, property owner of record. Adopt on first reading, Ordinance No. 8950, to rezone (Z-13-00440) , approximately 19.3 acres from RS10 (Single-Dwelling Residential) District to RM12-PD (Multi-Dwelling Residential with PD Overlay) District, located at 3901 Peterson Rd. (PC Item 2A; approved 9-0 on 12/16/13) Staff Report Existing Land Use Map Concept Plan PC Minutes Correspondence
5. Approve Preliminary Development Plan, PDP-13-00441, for Assisted Living by Americare, located at 3901 Peterson Rd with a variance request from right-of-way requirements in Section 20-810(e)(5)(i) of the Subdivision Regulations and a modification request from the off-street parking requirements in Section 20-902 of the Development Code. Submitted by Americare, for Jeffrey E. Smith Homes LC, property owner of record. (PC Item 2B; approved 9-0 on 12/16/13) Staff Report Preliminary Development Plan PC Minutes Correspondence
6. Approve rezoning, Z-13-00445, approximately 8.68 acres from County A (Agricultural) District to OS-FP (Open Space-Floodplain Overlay) District, located on the northwest corner of 31st St & Louisiana Street. Submitted by the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8952, to rezone (Z-13-00445) approximately 8.68 acres from County A (Agricultural) District to OS-FP (Open Space-Floodplain Overlay) District, located on the northwest corner of 31st St & Louisiana Street. (PC Item 4A; approved 8-0 on 12/18/13) Staff Report Existing Land Use Map Corridor Development Requests PC Minutes
7. Approve annexing, A-13-00437, approximately 14.53 acres, located at the NW corner of N 1300 Rd/W 31st St and Louisiana St. Submitted by Landplan Engineering PA on behalf of Savannah Holdings LC, property owner of record. Adopt on first reading, Ordinance No. 8953, to annex (A-13-00437) approximately 14.53 acres, located at the NW corner of N 1300 Rd/W 31st St and Louisiana St. (PC Item 5A; approved 8-0 on 12/18/13) Staff Report Map of Area Corridor Development Requests PC Minutes Correspondence
8. Approve rezoning, Z-13-00438, approximately 14.53 acres from County A (Agricultural) District to RM12D (Multi-Dwelling Residential) District and portions to RM12D-FP (Multi-Dwelling Residential-Floodplain Overlay District) District, located at the NW corner of N 1300 Rd/W 31st St and Louisiana St. Submitted by Landplan Engineering PA on behalf of Savannah Holdings LC, property owner of record. Adopt on first reading, Ordinance No. 8954, to rezone (Z-13-00438) approximately 14.53 acres from County A (Agricultural) District to RM12D (Multi-Dwelling Residential) District and portions to RM12D-FP (Multi-Dwelling Residential-Floodplain Overlay District) District, located at the NW corner of N 1300 Rd/W 31st St and Louisiana St. (PC Item 5B; Approved 8-0 on 12/18/13) Staff Report Existing Land Use Map Concept Plan Corridor Development Requests PC Minutes Correspondence
9. Approve annexing, A-13-00443, approximately 21.17 acres located directly north of 1352 N 1300 Rd for an extension of Naismith Valley Park. Submitted by the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8955, to annex (A-13-00443) approximately 21.17 acres located directly north of 1352 N 1300 Rd for an extension of Naismith Valley Park. (PC Item 6A; Approved 8-0 on 12/18/13) Staff Report Corridor Development Requests Map of the Area PC Minutes
10. Approve rezoning, Z-13-00449, approximately 21.17 acres from A (Agricultural) District to OS-FP (Open Space-Floodplain Overlay) District, located directly north of 1352 N 1300 Rd for an extension of Naismith Valley Park. Submitted by the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8956, to rezone (Z-13-00449) approximately 21.17 acres from A (Agricultural) District to OS-FP (Open Space-Floodplain Overlay) District, located directly north of 1352 N 1300 Rd for an extension of Naismith Valley Park. (PC Item 6B; Approved 8-0 on 12/18/13) Staff Report Existing Land Use Map PC Minutes
11. Approve Special Event Permits, SE-13-00515, requested for seasonal garden sales at 2300 Louisiana Street from March 20th through June 30th, 2014. (Four administrative permits have been approved for this property for March 20th through May 15th.) Submitted by Kaw Valley Greenhouses, Inc. for 2300 Louisiana Co, LLC, property owner of record. Staff Report
12. Accept dedications of easements associated with Final Plat, PF-13-00494, for Burrough’s Creek Addition, a 1 lot subdivision of approximately 1.8 acres, located at 1146 Haskell Avenue. Submitted by Landplan Engineering, PA for BK Rental, LLC property owner of record. Staff Memo Final Plat Administrative Determination
13. Authorize the City Manager to enter into an agreement with Nathan and Sarah Clark, the property owners of record of 872 Oak Street, to extend the sanitary sewer per current City Code requirements. Staff Memo and Attachments
14. Approve the following items regarding the construction of a right turn lane on Bob Billings Parkway, west of George Williams Way, Project Number PW1122: Staff Memo and Attachments Map
a) Authorize Mayor to sign a supplemental agreement with KDOT for the construction of a right turn lane on Bob Billings Parkway for an amount of $50,000.
b) Authorize the Mayor to enter into an agreement with Langston Heights Development, LLC for the construction of the right turn lane and water main relocation. All costs to be paid for by Langston Heights Development, LLC.
c) Authorize the City Manager to execute an engineering services agreement in an amount of $3,790.00 for design of the watermain relocation with Land Plan Engineering. Staff Memo & Attachments
d) Accept easement from USD 497 for the construction of the improvements.
15. Authorize payment to Lawrence Lynx, LC (property owner of 2300 Iowa) in the amount of $18,153 for property interests needed for the 23rd Street and Iowa project and authorize the mayor to execute required easements. Staff Memo & Attachments
16. Receive request from Bethel Estates of Lawrence for Industrial Revenue Bond Financing and a property tax abatement for a proposed affordable senior housing project in southeast Lawrence and refer to staff for a report.
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider adopting on first reading, Ordinance No. 8925, defining precious metal dealers, requiring pawnbrokers and precious metal dealers to routinely submit to the Chief of Police descriptions of received property to a website designated by the police department, and establishing a penalty for violation of any Section under Chapter 6, Article 5 (Pawnbrokers). Staff Memo & Attachments
ACTION: Adopt on first reading, Ordinance No. 8925, defining precious metal dealers, requiring pawnbrokers and precious metal dealers to routinely submit to the Chief of Police descriptions of received property to a website designated by the police department, and establishing a penalty for violation of any Section under Chapter 6, Article 5 (Pawnbrokers), if appropriate.
2. Consider approving the purchase of two (2) heavy-duty, 30-foot, low-floor diesel powered buses ($350,000/bus) and one (1) heavy-duty 30-foot, low-floor hybrid powered bus ($575,000/bus) off of the existing Brownsville, Texas Contract with Gillig Corporation for a total cost of $1,275,000. Federal Grants will pay for $1,058,205 and the local match of $216,750 will be paid for by the City. Staff Memo Original Task Force Memo Original Request for Purchase of Vehicles
ACTION: Approve the purchase of two (2) heavy-duty, 30-foot, low-floor diesel powered buses ($350,000/bus) and one (1) heavy-duty 30-foot, low-floor hybrid powered bus ($575,000/bus) off of the existing Brownsville, Texas Contract with Gillig Corporation for a total cost of $1,275,000, if appropriate.
3. Receive the recommendations from the joint HRC/PC discussions regarding the issues outlined in the 11/29/12 Downtown Redevelopment Issues & Opportunities Memo. Staff Memo & Attachments Staff Memo - 06/20/13 HRC Minutes - 06/20/13 Correspondence
ACTION: Receive the recommendations and direct staff as appropriate.
4. Consider the following water / wastewater utility items:
a) Consider authorizing staff to advertise a Request for Proposals, RFP R1401, for Preliminary Engineering Services for Project UT1403 Evaluation of Rehabilitation and Replacement Options for the Stratford Elevated Tank. Staff Memo & Attachments
ACTION: Authorize staff to advertise a Request for Proposals, RFP R1401, for Preliminary Engineering Services for Project UT1403 Evaluation of Rehabilitation and Replacement Options for the Stratford Elevated Tank, if appropriate.
b) Consider authorizing the City Manager to Execute an Engineering Services Agreement in the amount of $78,265.00 with HDR Engineering Inc. for Engineering Services for Project UT1307 Oread Water Storage Tanks and Booster Pump Station Replacement. Staff Memo & Attachments
ACTION: Authorize the City Manager to Execute an Engineering Services Agreement in the amount of $78,265.00 with HDR Engineering Inc. for Engineering Services for Project UT1307 Oread Water Storage Tanks and Booster Pump Station Replacement, if appropriate.
c) Consider authorizing the City Manager to Execute an Engineering Services Agreement in the amount of $54,185.00 with HDR Engineering Inc. for Engineering Services for Project UT1310 Booster Pumping Improvements. Staff Memo & Attachments
ACTION: Authorize the City Manager to Execute an Engineering Services Agreement in the amount of $54,185.00 with HDR Engineering Inc. for Engineering Services for Project UT1310 Booster Pumping Improvements, if appropriate.
d) Consider awarding the Bid for Bid No. B1367 Project UT0701DS Kaw Water Treatment Plant Transmission Main Phase I to the low bidder Garney Companies, Inc. in the amount of $5,669,409.00 and authorizing the City Manager to execute the construction contract. Also, authorizing the City Manager to execute Supplemental Agreement No.2 to the existing Engineering Services Agreement with Burns & McDonnell in the amount of $265,740.00 for construction phase engineering services in conjunction with project UT0701DS Kaw Water Treatment Plant Transmission Main Phase I. Bid Memo & Attachments
ACTION: Award the Bid for Bid No. B1367 Project UT0701DS Kaw Water Treatment Plant Transmission Main Phase I to the low bidder Garney Companies, Inc. in the amount of $5,669,409.00 and authorize the City Manager to execute the construction contract. Also, authorize the City Manager to execute Supplemental Agreement No.2 to the existing Engineering Services Agreement with Burns & McDonnell in the amount of $265,740.00 for construction phase engineering services in conjunction with project UT0701DS Kaw Water Treatment Plant Transmission Main Phase I, if appropriate.
e) Consider authorizing staff to negotiate a City – State Agreement with the Kansas Department of Transportation for the Construction of Department of Utilities Projects UT1205CS Contract 1 Sanitary Sewer Relocation and UT1205 Contract 2 Sanitary Sewer Relocation and Waterline Extension as required by the construction of the South Lawrence Trafficway. Staff Memo and Attachments
ACTION: Authorize staff to negotiate a City – State Agreement with the Kansas Department of Transportation for the Construction of Department of Utilities Projects UT1205CS Contract 1 Sanitary Sewer Relocation and UT1205 Contract 2 Sanitary Sewer Relocation and Waterline Extension as required by the construction of the South Lawrence Trafficway, if appropriate.
f) Authorize the Mayor to enter into an agreement with Baker University for easements related to Project UT1304 Wakarusa Wastewater Treatment Plant and Conveyance Corridor Facilities in the amount of $101,000 and including the construction of improvements as outlined in the agreement. Staff Memo & Attachments
ACTION: Authorize the Mayor to enter into an agreement with Baker University for easements related to Project UT1304 Wakarusa Wastewater Treatment Plant and Conveyance Corridor Facilities in the amount of $101,000 and including the construction of improvements as outlined in the agreement
5. Consider adopting on first reading, Ordinance No. 8951, pertaining to the salary of City Commissioners and the Mayor of the City of Lawrence. Staff Memo
ACTION: Adopt on first reading, Ordinance No. 8951, pertaining to the salary of City Commissioners and the Mayor of the City of Lawrence, if appropriate.
E. PUBLIC COMMENT:
G. CALENDAR: 2014 Meeting List
· Chamber Legislative Priorities Breakfast, Wednesday, January 8, 8:00 a.m. Location: Maceli’s, 1031 New Hampshire
· The Public Incentives Review Committee meeting, Tuesday, January 21, 4:00 p.m. Location: City Commission Room
· National League of Cities Congressional City Conference, March 8 – 12, 2014. Location: Washington, DC
· 35th Police Recruit Graduation, Thursday, November 13, 2014
· National League of Cities conference, November 18-22, 2014. Location: Austin Texas
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H. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Board of Zoning Appeals/Sign Code Board of Appeals:
One vacancy for a position that expired 09/30/13.
Building Code Board of Appeals:
One vacancy for a position that expired 11/30/13. Two positions expired 11/30/13 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Eligibility requirements exist for this board.
Three positions expire 12/31/13. Two positions will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
Three positions expire 12/31/13. One position will become vacant and two positions will be eligible for reappointment to additional terms.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
Two vacancies for positions that expired 11/30/12 and one vacancy for a position that expired 11/30/13. Five additional terms expired 11/30/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Five positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Bicycle Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Parks & Recreation Advisory Board:
One vacancy for a position that expires 12/31/15.
Public Transit Advisory Committee:
Three positions expire 12/31/13 and all are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/14.
One vacancy for a position that expires 12/31/15. Five additional positions expire 12/31/13 and all are eligible for reappointment to additional terms.
Sustainability Advisory Board:
One vacancy for a position that expires 12/31/13. Three positions expire 12/31/13 and are eligible for reappointment to additional terms.