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CITY COMMISSION

MEETING AGENDA

February 4, 2014 – 6:35 p.m.

(Posted on webpage at 4:55 p.m. on 01/30/14)

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Updates:

02/03/14 @ 3:15 p.m.:

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 12/17/13 and 12/30/13.

 

2.       Receive minutes from various boards and commissions:

 

Aviation Advisory Board meeting of 09/11/13

Community Development Advisory Committee meetings of 12/12/13 and 01/09/14.

Planning Commission meeting of 12/16/13

 

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Approve appointments as recommended by the Mayor.

 

6.       Bid and purchase items:

 

a)       Set a bid opening date of February 25, 2014, for the purchase of a grapple truck for City departments.   Staff Memo & Attachments

 

b)       Set a bid opening date of March 4, 2014 for Bid Number B1404 for 2014 Utilities Department Pump & Motor Rehabilitation Program.   Staff Memo

 

c)       Approve purchase of library furniture (Herman Miller portion) from Designed Business Interiors in the amount of $111,031.31, funded from the $18 million library renovation debt issuance.   Staff Memo & Attachments

 

d)       Waive bidding requirements and approve purchase of one (1) John Deere 2500B Precision Cut Greens Mower off the State of Kansas Cooperative Purchasing Agreement, from the John Deere Company, for $27,334.17.   Bid Memo

 

e)       Waive bidding requirements and approve as a sole-source purchase, 38 computers for the Lawrence Police Department (off the State of Kansas Contract) from Dell Corporation for a total cost of $36,180.55.   Bid Memo

 

7.       Authorize Mayor to sign agreements with the Kansas Department of Transportation for construction of:    Staff Memo & Attachments

a)  Project Number PW1401, KLINK microsurfacing, 6th Street, Folks Road to K-10;

b)  Project Number PW1208, reconstruction of the intersection of 23rd Street and Iowa Street; and

c)  Construction Engineering Services for Project PW1303, 9th and Kentucky improvements.

 

8.       Authorize staff to advertise Request for Proposals R1400 for Engineering Services for Project UT1402 City of Lawrence Flow Monitoring Program.   Staff Memo & Attachments

 

9.       Authorize the City Manager to execute a license for the use of city property for agricultural use in the Common Ground Program for:  Kevin Prather and Jessi Asmussen of Mellowfields Urban Farm for the 1.0 acres in the NE corner of the Maple Grove Urban Farm Incubator site.  Staff Memo

 

10.     Approve as “signs of community interest”, a request from the Lawrence Home Builders Association to place directional signs in specified rights-of-way throughout the City for the 2014 Lawrence Annual Home Show, for the period February 17 - February 24, 2014.

 

11.     Authorize the Mayor to sign a Release of Mortgage for Jesse Fitzpatrick and Brindy Fitzpatrick, 407 Maine Street.   Staff Memo

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Consider authorizing staff to submit a Transportation Alternatives application to the Kansas Department of Transportation for the Hobbs Park to Constant Park Shared-use path connector project. Staff Memo & Attachments  Sustainability Action Network Letter   Correspondence - Added 02/04/14

 

ACTION:      Authorize staff to submit a Transportation Alternatives application, if appropriate.

 

 

2.       Consider directing staff to distribute a Request for Information for common carriage fiber network.   Draft RFI - Added 02/04/14

 

ACTION:      Direct staff as appropriate.

 

 

3.       Consider waiving bidding requirements and approve the purchase of one (1) Velocity 105’ PUC (Quint) for the Fire/Medical Department from Pierce Manufacturing (off the Houston-Galveston Area Council contract) for $1,120,559.   Bid Memo

 

ACTION:      Approve purchase of one Velocity 105’ PUC Quint for the Fire/Medical Department from Pierce Manufacturing for $1,120,559, if appropriate.

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:              Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:      

 

 

H.        CALENDAR:   Meeting List

 

·                     Chamber Annual Meeting/Dinner, Friday, January 31 – 5:30 p.m.  Location:  Abe & Jake’s Landing.

 

·                     City offices closed Monday, February 17 in observance of Presidents’ Day.

 

·                     Public Incentives Review Committee meeting, Tuesday, March 4, 4:00 p.m.  Location:  City Commission Room.

 

·                     City Commission Meeting scheduled for March 18 is canceled due to Spring Break.

 

·                     National League of Cities Congressional City Conference, March 8 – 12, 2014.  Location:  Washington, DC

 

·                     35th Police Recruit Graduation, Thursday, November 13, 2014.

 

·                     National League of Cities conference, November 18-22, 2014.  Location: Austin, TX.

 

 

 

 

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I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Building Code Board of Appeals:

One vacancy for a position that expired 11/30/13.  Two positions expired 11/30/13 and are eligible for reappointment to additional terms.  Eligibility requirements exist for this board.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15.  Eligibility requirements exist for this board.

 

Contractor Licensing Board:

Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Three positions expire 03/31/14 and are eligible for reappointment to additional terms.  Eligibility requirements exist for this board.

 

Fire Code Board of Appeals:

Two positions expire 01/31/14.  One position will become vacant and one is eligible for reappointment to an additional term.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expired 12/31/13.  Two additional positions expired 12/31/13 and are eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.  One position expired 09/30/13 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.

 

Lawrence Cultural Arts Commission:

Three positions expire 01/31/14.  One position will become vacant and two positions are eligible for reappointment to additional terms.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/14.  Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Lawrence Douglas County Bicycle Advisory Committee:

Two positions expired 12/31/13 and are eligible for reappointment to additional terms.

 

Public Incentives Review Committee:

One position will become vacant 01/31/14.  One additional position expires 01/13/14 and is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Public Transit Advisory Committee:

One position expired 12/31/13 and is eligible for reappointment to an additional term.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.  One position will become vacant 04/30/14.

 

Sister Cities Advisory Board:

Two vacancies for positions that expire 12/31/15.  Five additional positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Sustainability Advisory Board:

One vacancy for a position that expired 12/31/13.