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CITY COMMISSION

            MEETING AGENDA

February 25, 2014 – 6:35 p.m.

(Posted on webpage at 4:50 p.m. on 02/20/14)

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Updates:

02/26/16 @ 4:50 p.m.:

 

02/24/14 @ 4:45 p.m.:

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Presentation from Lawrence Community Shelter.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Receive minutes from various boards and commissions:

 

Aviation Advisory Board meeting of 10/30/13

Community Development Advisory Committee meeting of 01/23/14

Human Relations Commission meeting of 11/14/13

Lawrence Douglas County Bicycle Advisory Committee meeting of 12/17/13

Public Health Board meeting minutes of 12/16/13

Traffic Safety Commission meeting of 01/06/14

 

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

3.       Approve licenses as recommended by the City Clerk’s Office.    

 

4.       Approve appointments as recommended by the Mayor.

 

5.       Bid and purchase items:

 

a)       Set bid date of March 11, 2014 for City Bid No. B1411, Project No. PW1402 - 2014 Overlay, Patch, and Microsurfacing Program.  Staff Memo & Attachments

 

b)       Approve purchase of a firmware upgrade for the existing Trimble GPS/GNSS Reference Receiver and 2 Trimble GPS Rover/Data Collectors from Seiler Instrument in amount of $60,595.    Bid Memo

 

c)       Approve sole source purchase of six (6) Motorola MDC Model MW810 and accessories for the Fire/Medical Department, utilizing Kansas State Contract #28440, for a total of $33,391.  Bid Memo

 

d)       Approve the purchase of new energy efficient LED lighting fixtures from Kriz-Davis for the New Hampshire Parking Structure in the amount of $36,683.20.  Public Works Staff will perform the installation.  Staff Memo & Attachments

 

e)       Authorize the execution of a purchase agreement with Logic Inc. in the amount of $93,807.19 plus actual shipping costs for the purchase of an ABB Variable Frequency Drive (VFD) and Baldor Motor with a 5 year warranty per Quote 206308 for Clinton Raw Water Pump 4 and set a bid date of March 25, 2014, for Bid B1413, Project UT1407 - installation of the motor and VFD for Clinton Raw Water Pump 4.   Staff Memo & Attachments

 

f)         Approve sole source purchase of ten Motorola XTS 5000 portable radios for the Police Department, utilizing the State of Kansas Contract, for a total of $48,684.20.    Bid Memo & Attachments

 

6.       Concur with the following recommendations of the Traffic Safety Commission:

 

a)       To establish No Parking 7am–5pm Monday–Friday along the south side of Stratford Road between Iowa Street & Sunset Drive and adopt on first reading, Ordinance No. 8960, establishing the No Parking (TSC item #2; approved 7-0 on 1/6/14).  Staff Memo   01/06/14 TSC Meeting Materials - Item #2

 

b)       To install a Pedestrian Hybrid Beacon on Maine Street at 5th Street (TSC item #3; approved 7-0 on 1/6/14).   There is no funding currently budgeted for this project.   Staff Memo   01/06/14 TSC Meeting Materials - Item #3

 

c)       To install a Pedestrian Hybrid Beacon on Haskell Avenue at Pinecone Drive (TSC item #4; approved 7-0 on 1/6/14). There is no funding currently budgeted for this project.   Staff Memo   01/06/14 TSC Meeting Materials - Item #4

 

d)       To establish No Parking along the west side of Louisiana Street from 18th Street, north 320 feet and adopt on first reading Ordinance No. 8962, establishing the No Parking (TSC item #8; approved 7-0 on 1/6/14).  Staff Memo   01/06/14 TSC Meeting Materials - Item #8

 

7.       Authorize the City Manager to enter into a purchase agreement with Richard and Judy Holder for the acquisition of 1220 E 1600 Road in the amount of $115,000.  Staff Memo & Attachments

 

8.       Receive the 2013 Utility System Development Charges Report.

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Consider recommendation of the Traffic Safety Commission to establish No Parking along both sides of Steven Drive from Lawrence Avenue east 50 feet; and on the north side of Steven Drive from 50 feet east of Pamela Lane to 50 feet west of Pamela Lane; and adopt on first reading Ordinance No. 8961, establishing the No Parking (TSC item #5; approved 5-2 on 1/6/14).    Staff Memo   01/06/14 TSC Meeting Materials

 

ACTION:      Establish No Parking along both sides of Steven Drive from Lawrence Avenue east 50 feet; and on the north side of Steven Drive from 50 feet east of Pamela Lane to 50 feet west of Pamela Lane; and adopt on first reading Ordinance No. 8961, establishing the No Parking, if appropriate.

 

 

2.       Consider authorizing the City Manager to approve an Event Permit for Saturday, August 23, 2014, to close Massachusetts Street from 11th Street to 13th Street, 6:00 am to 6:00 pm for the Hot Rod Hullaballoo event, and prohibit public parking on North Park Street from Massachusetts Street to Vermont Street and on New Hampshire Street from South Park Street to 12th Street.   Staff Memo & Attachments

 

ACTION:      Authorize the City Manager to approve an Event Permit for the Hot Rod Hullaballoo event on Saturday, August 23, 2014, if appropriate.

 

 

3.       Receive recommendation from RFP review committee for the use of $50,000 held by the Douglas County Community Foundation to further historic preservation in Lawrence.   Staff Memo & Attachments

 

ACTION:      Approve recommendation and forward to the Douglas County Community Foundation, if appropriate.

 

 

4.       Consider authorizing distribution of Request for Proposals for the purchase of 1106 Rhode Island Street, Lawrence, Kansas and rehabilitation of property’s historically significant structures.    Staff Memo & Attachments

 

ACTION:      Authorize distribution of Request for Proposals, if appropriate.

 

 

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments - Updated 02/26/14

 

 

G.        COMMISSION ITEMS:      

 

 

H.        CALENDAR:   Meeting List

 

·                     City of Lawrence/Douglas County Advisory Board Reception, Thursday, March 6, 5:00 – 7:00 p.m.  Location:  Cider Gallery.

 

·                     National League of Cities Congressional City Conference, March 8 – 12, 2014.  Location:  Washington, DC

 

·                     City Commission Meeting scheduled for March 18 is canceled due to Spring Break.

 

·                     Employee Service Awards, Friday, November 7, 11:30 a.m.  Location:  Douglas County Fairgrounds, Building 21.

 

·                     35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m.  Location:  Holiday Inn.

 

·                     National League of Cities conference, November 18-22, 2014.  Location: Austin, TX.

 

 

 

 

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I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Building Code Board of Appeals:

One vacancy for a position that expired 11/30/13.  One position expired 11/30/13 and is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15.  Both positions are designated for low/mod areas.

 

Contractor Licensing Board:

Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Three positions expire 03/31/14 and are eligible for reappointment to additional terms.  Eligibility requirements exist for this board.

 

Fire Code Board of Appeals:

One position expired 01/31/14 and is eligible for reappointment to an additional term.

 

Historic Resources Commission:

Two positions expire 03/01/14 and both are eligible for reappointment to additional terms.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expired 12/31/13. 

 

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.  One position expired 09/30/13 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.

 

Lawrence Citizens Advisory Board:

Two positions expire 03/01/14.  One position will become vacant and the other position will be eligible for reappointment to an additional term.

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expired 01/31/14.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/14.  Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:

Two positions expire 03/31/14.  One position will become vacant and one position is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Plumbing Code Board of Appeals:

One position will become vacant 04/30/14.  Eligibility requirements exist for this board.

 

Public Health Board:

One position expires 03/31/14 and is eligible for reappointment to an additional term.

 

Public Incentives Review Committee:

One vacancy for a position that expired 01/31/14.   Eligibility requirements exist for this board.

 

Public Library Board:

Two positions will become vacant 04/30/14.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.  One position will become vacant 04/30/14.

 

Sister Cities Advisory Board:

Two vacancies for positions that expire 12/31/15.  Five additional positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Traffic Safety Commission:

Three positions expire 04/30/14.  Two positions will become vacant and one position is eligible for reappointment to an additional term.