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CITY COMMISSION
MEETING AGENDA
March 4, 2014 – 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 02/27/14)
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Updates:
03/03/14 @ 1:30 p.m.:
- Added a map to Regular Agenda Item No. 1 – no parking on the north side of Steven Drive at Pamela Lane.
- Added correspondence to Regular Agenda Item No. 3 – 9th and New Hampshire Redevelopment District.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 02/11/14 and 02/18/14.
2. Receive minutes from various boards and commissions:
Mental Health Board meeting of 12/17/13
Parks & Recreation Advisory Board meeting of 02/11/14
Sustainability Advisory Board meeting of 01/08/14
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set a bid opening date of March 25, 2014 for Bid No. B1414 for construction of the 872 Oak Street sanitary sewer extension. Staff Memo & Attachments
b) Set a bid opening date of March 25, 2014, for the contracted installation of landscape irrigation at Lawrence VenturePark. Staff Memo
c) Set a bid opening date of March 25, 2014, for the purchase and installation of landscape plant materials at Lawrence VenturePark. Staff Memo
d) Authorize payment to BA Green for work relating to the modular offices at the Lawrence Public Library temporary location at 700 New Hampshire, for $18,403. Staff Memo & Attachments
e) Award Bid No. B1403 for 38 ballistic vests for the Lawrence Police Department, to the low bidder meeting specifications, Alamar Uniforms, for $22,382. Bid Memo & Attachments
f) Authorize the Public Works Department to purchase a new chassis for a 1-1/2 ton cab that was purchased in February, from Summit Truck Group KC, in the amount of $54,000. Staff Memo
g) Authorize the City Manager to execute a contract with Duke’s Root Control, Inc., in the amount of $91,538, based on Bid No. B09034 for the 2014 Chemical Root Control Contract. Bid Memo & Attachments
h) Award the construction contract for Bid No. B1373 to Banks Construction, LLC in the amount of $252,534 and authorize the City Manager to execute the construction contract for project UT1309DS – 23rd Street Waterline Replacement, Phase I (Louisiana to Alabama). Bid Memo & Attachments
i) Authorize the City Manager to execute Change Order No.1 to the existing Construction Contract with BRB Contractors, Inc., for Project UT1302CS Pump Station 4 Redundant Force Main, increasing the contract amount by $25,000.00. Staff Memo & Attachments
j) Approve as a sole source purchase, the extension of the Intellution Software Maintenance (for software controlling water and wastewater treatment and distribution systems) to GE Fanuc Intelligent Platforms, Inc., c/o Industrial Network Systems, for $39,831.95 for the period of March 1, 2014 to March 1, 2015. Staff Memo
7. Adopt on first reading, the following ordinances:
a) Ordinance No. 8964, amending Code Section 19-122, Fire Service Connections, to permit the City Manager to approve waiver requests related to the maximum size of a fire service connection and to provide for appeal of waiver denials to the City Commission within 30 days of such denial for further consideration at a public hearing to be scheduled within a reasonable time thereafter. Staff Memo & Attachments
b) Ordinance No. 8967, prohibiting the possession of glass bottles and other glass containers in the downtown district during specified hours. Staff Memo & Attachments
8. Adopt on second and final reading the following ordinances:
a) Ordinance No. 8960, establishing no parking 77am–5pm Monday–Friday along the south side of Stratford Road between Iowa Street & Sunset Drive.
b) Ordinance No. 8962, establishing no parking along the west side of Louisiana Street from 18th Street, north 320 feet.
9. Acknowledge Final Plat, PF-14-00015, for Pump Station No. 10 Addition, located at 3055 Louisiana Street, which was administratively approved. Submitted by Bartlett & West, Inc., for the City of Lawrence, property owner of record. Staff Memo Staff Report Final Plat
10. Authorize the Mayor to sign a Dedication of Right-of-Way for the City owned property in Broken Arrow Park for relocation of utilities along Louisiana Street at Broken Arrow Park, and accept a Dedication of Right-of-Way from Douglas County for the County owned property along Louisiana Street at Broken Arrow Park. Staff Memo & Attachments
11. Authorize the City Manager to sign a two-year concessions agreement with Hy-Vee, Inc., to be the concessions provider to the Parks & Recreation Department, beginning in March of 2014. Agreement will include roll-over options for additional years if both parties agree. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider recommendation of the Traffic Safety Commission for parking restrictions along the north side of Steven Drive, 50 feet east and 50 feet west of Pamela Lane, and consider adopting on first reading Ordinance No. 8961, establishing No Parking along the north side of Steven Drive, 50 feet east and 50 feet west of Pamela Lane (TSC item #5; approved 5-2 on 1/6/14). This item was originally heard on the 02/25/14 City Commission Meeting Agenda. Staff Memo 01/06/14 TSC Meeting Information Map of Area - Added 03/03/14
ACTION: Adopt on first reading, Ordinance No. 8961, establishing no parking along the north side of Steven Drive, 50 feet east and 50 feet west of Pamela Lane, if appropriate.
2. Consider the issuance of debt related to Water and Wastewater Master Plan improvements, the purchase of Fire equipment, and certain road improvements: Staff Memo & Attachments
a) Consider adoption Resolution No. 7062, authorizing $32,000,000 to fund the 2014 projects in the water and wastewater master plans, pay for issuance costs and establish a debt service reserve fund;
b) Consider adopting Resolution No. 7063, authorizing the sale of Series I and Series II General Obligation Temporary Notes;
c) Consider adopting Resolution No. 7064, establishing the maximum annual bonding amount for water, sewer, and public improvements, pursuant to Charter Ordinance No. 27, at $65,000,000.
ACTION: Adopt Resolution No. 7062 authorizing $32,000,000 to fund water and wastewater master plan projects, Resolution No. 7063 authorizing the sale of Series I and Series II General Obligation Temporary Notes, and Resolution No. 7064 establishing the maximum annual bonding amount for water, sewer, and public improvements at $65,000,000, if appropriate.
3. Consider the following items related to the 9th and New Hampshire Redevelopment District: Staff Memo & Attachments Correspondence - Added 03/03/14
a) Consider adopting Resolution No. 7056, setting the date for a public hearing on April 8, 2014 on the proposed Redevelopment Plan for the North Project Area for the 9th and New Hampshire TIF project
b) Consider adopting Resolution No. 7061, setting the date for a public hearing on April 8, 2014 on the proposed Transportation Development District for the 9th and New Hampshire Redevelopment area; and
c) Consider adopting on first reading, Ordinance No. 8963, repealing the existing Transportation Development District for the 9th and New Hampshire Redevelopment Project.
ACTION: Adopt Resolution No. 7056 and Resolution No. 7061 establishing April 8, 2014 as the public hearing date on the proposed Redevelopment Plan for the North Project Area for the 9th and New Hampshire ITF Project and the proposed Transportation Development District for the 9th and New Hampshire Redevelopment area, and adopt on first reading, Ordinance No 8963, repealing the existing Transportation Development District for the 9th and New Hampshire Redevelopment Project, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Adopt the 2015 Budget Process Calendar.
· Public Meeting to discuss new playground in Edgewood Park, located at Maple Lane and Miller Drive, Tuesday, March 4, 6:00 – 7:00 p.m. Location: East Lawrence Recreation Center, 1245 E. 15th Street.
· City of Lawrence/Douglas County Advisory Board Reception, Thursday, March 6, 5:00 – 7:00 p.m. Location: Cider Gallery.
· National League of Cities Congressional City Conference, March 8 – 12, 2014. Location: Washington, DC
· Public Meeting to discuss rental registration program, Thursday, March 13, 6:00 – 8:00 p.m. Location: Lawrence High School, 1901 Louisiana.
· City Commission Meeting scheduled for March 18 is canceled due to Spring Break.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Building Code Board of Appeals:
One vacancy for a position that expired 11/30/13. One position expired 11/30/13 and is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Three positions expire 03/31/14 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
One position expired 01/31/14 and is eligible for reappointment to an additional term.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.
Lawrence Citizens Advisory Board:
Two positions expire 03/01/14. One position will become vacant and the other position will be eligible for reappointment to an additional term.
Lawrence Cultural Arts Commission:
One vacancy for a position that expired 01/31/14.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.
Two positions expire 03/31/14. One position will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One position will become vacant 04/30/14. Eligibility requirements exist for this board.
Public Incentives Review Committee:
One vacancy for a position that expired 01/31/14. Eligibility requirements exist for this board.
Two positions will become vacant 04/30/14.
One vacancy for a position that expires 04/30/14. One position will become vacant 04/30/14.
Two vacancies for positions that expire 12/31/15. Five additional positions expired 12/31/13 and all are eligible for reappointment to additional terms.
Three positions expire 04/30/14. Two positions will become vacant and one position is eligible for reappointment to an additional term.