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CITY COMMISSION

MEETING AGENDA

March 11, 2014 – 6:35 p.m.

(Posted on webpage at 4:10 p.m. on 03/06/14)

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Updates:

03/11/14 @ 2:05 p.m.:

 

03/10/14 @ 4:10 p.m.:

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim Monday, March 17, 2014 as the Twenty-Seventh Annual St. Patrick’s Day Parade.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Receive minutes from various boards and commissions:

 

Community Development Advisory Committee meeting of 02/13/14

Hospital Board meeting of 01/15/14

 

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

3.       Approve licenses as recommended by the City Clerk’s Office.    

 

4.       Approve appointments as recommended by the Mayor.

 

5.       Bid and purchase items:

 

a)       Set Bid Date of April 1, 2014 for City Bid No. B1418, Project No. PW1403 – 2014 Overlay and Concrete Rehabilitation Program.   Staff Memo & Attachments

 

b)       Set a bid date of April 1, 2014 for Bid Number B1419, Project UT1304 Contract 1 Wakarusa Conveyance, Haskell Avenue Casing Pipe.   Staff Memo & Attachments

 

c)       Award bid for the Comprehensive Rehabilitation Project at 1926 Vermont Street to T & J Holdings, Inc., for $21,670.   Bid Memo

 

d)       Authorize the purchase of one (1) utility body for the Public Works Department from American Equipment for the amount of $11,450, utilizing the Kansas City Missouri competitive bid contract.  Staff Memo

 

e)       Award bid for a cab and chassis for the Public Works Department to the low bidder, Shawnee Mission Ford, for $35,500. Bid Memo

 

f)       Award bid for one (1) Ford F-150 4X4 pickup for the Public Works Department to Laird Noller Ford for $23,601.  Bid Memo

 

g)       Award bid for one (1) articulated front wheel loader for the Public Works Department to the low bidder, Murphy Tractor, for $36,289.  Bid Memo

 

h)       Authorize staff to negotiate an Engineering Services Agreement with George Butler Associates, Inc. (GBA) for Project UT1402 City of Lawrence Flow Monitoring Program.   Staff Memo

 

6.       Adopt the following ordinances on second and final reading:

 

a)       Ordinance No. 8964, amending Code Section 19-122, Fire Service Connections, to permit the City Manager to approve waiver requests related to the maximum size of a fire service connection and to provide for appeal of waiver denials to the City Commission within 30 days of such denial for further consideration at a public hearing to be scheduled within a reasonable time thereafter.  

 

b)       Ordinance No. 8967, prohibiting the possession of glass bottles and other glass containers in the downtown district during specified hours.  

 

c)       Ordinance No. 8961, establishing No Parking along the north side of Steven Drive, 50 feet east and 50 feet west of Pamela Lane (TSC item #5; approved 5-2 on 1/6/14). 

 

d)       Ordinance No. 8963, repealing the existing Transportation Development District for the 9th and New Hampshire Redevelopment Project.

 

7.       Approve Special Event, SE-14-00061, for Final Four merchandise sales at 2300 Louisiana Street (Checkers) from March 30th through April 13th, 2014. Submitted by Sun Creations, Inc., with permission of 2300 Louisiana Co., LLC, property owner of record.    Staff Memo

 

8.       Accept dedication and vacation of easements and rights-of-way associated with Final Plat, PF-14-00010, for Wakarusa Wastewater Treatment Facility Addition, a 1-lot subdivision of approximately 537 acres located at 4380 O’Connell Road. Submitted by Bartlett & West Inc. for City of Lawrence, property owner of record.    Staff Memo   Final Plat   Administrative Determination

 

9.       Approve a temporary use of public right-of-way, event permit for use of various city streets, including the rolling closure of the northbound lane of Massachusetts Street downtown from 8:00 a.m. – 8:25 a.m., on Sunday April 13, 2014 for the Kappa Delta 5K Shamrock Run.  Staff Memo & Attachments

 

10.     Approve the following related Kansas Relays events to be held in downtown Lawrence on 4/18/14 to 4/19/14:   Staff Memo & Attachments

a)       Approve a Temporary Use of Public Right-of-Way Permit for the closure of the 100 block of E. 8th Street and the intersection of 8th Street and New Hampshire Street from 6:00 a.m., on April 18, 2014 to 6:00 a.m. April 19, 2014; and

b)       Adopt on first reading, Ordinance No. 8968, authorizing the possession and consumption of alcoholic liquor on the 100 block of E. 8th Street and the intersection of 8th Street and New Hampshire Street from 4:00 p.m. – 10:00 p.m. on April 18, 2014.

 

11.     Authorize the City Manager to execute a contract with Gila, L.L.C. d/b/a Municipal Services Bureau, for collection services for Lawrence Municipal Court.   Staff Memo & Attachments

 

12.     Authorize staff to apply for the Kansas Health Foundation Recognition Grants Program for a South Park Fitness Zone.  Staff Memo

 

13.     Approve $75.00 administrative fee for City weed abatement pursuant to Section 18-305 (C) (4) of the City Code.   Staff Memo & Attachments

 

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.            Receive update from First Management Inc., concerning the plans for the building at the northeast corner of 9th and New Hampshire and the existing mural on the north of the building.    First Management, Inc., Letter    Correspondence - Updated 03/11/14

 

ACTION:        Receive update and direct staff, as appropriate.

 

 

2.       Consider authorizing submission of grant application to the Douglas County Heritage Fund for Lawrence Cultural District items.    Staff Memo & Attachments    Correspondence - Updated 03/11/14

 

ACTION:      Authorize submission of grant application to the Douglas County Heritage Fund for Lawrence Cultural District items, if appropriate.

 

 

3.       Consider approving, Z-13-00516, a request to rezone approximately 2.391 acres from RM32 (Multi-Dwelling Residential) District to MU-PD (Mixed Use with PD Overlay) District, located at 1101 Indiana Street. Submitted by Hartshorne Plunkard Architects, for Berkeley Flats Apartments LLC, property owner of record, and consider adopting on first reading, Ordinance No. 8966, rezoning (Z-13-00516) approximately 2.391 acres from RM32 (Multi-Dwelling Residential) District to MU-PD (Mixed Use with PD Overlay) District, located at 1101 Indiana Street. (PC Item 3A; approved 10-0 on 2/24/14)  Staff Report   Application Attachments   Bonus Calculations   Oread Neighborhood Plan Land Use Map   Map of Area   PC Minutes   Public Incentive Staff Memo

 

ACTION:      Approve Z-13-00516, a request to rezone approximately 2.391 acres form RM32 District to MU-PD District, located at 1101 Indiana Street, and adopt on first reading, Ordinance No. 8966, if appropriate.

 

 

4.       Consider approving Preliminary Development Plan, PDP-13-00518, for HERE @ Kansas, a mixed use multi-dwelling residential apartment building with ground floor retail uses, located at 1101 Indiana Street, with a variance request from right-of-way requirements in Section 20-810 of the Subdivision Regulations. Submitted by Hartshorne Plunkard Architects, for Berkeley Flats Apartments LLC, property owner of record. (PC Item 3B; approved 10-0 on 2/24/14)   Staff Report   Project Summary   Preliminary Development Plan   Bonus Calculations   Renderings   Map of Area   PC Minutes

 

ACTION:      Approve Preliminary Development Plan, PDP-13-00518, for HERE @ Kansas, a mixed use multi-dwelling residential apartment building with ground floor retail uses, located at 1101 Indiana Street, if appropriate.

 

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:

 

 

H.        CALENDAR:   Meeting List   Draft 2015 Budget Calendar

 

·                     National League of Cities Congressional City Conference, March 8 – 12, 2014.  Location:  Washington, DC

 

·                     Public Meeting to discuss rental registration program, Thursday, March 13, 6:00 – 8:00 p.m.  Location:  Lawrence High School, 1901 Louisiana.

 

·                     Legislative Mid-Session Update, Friday, March 14, 3:30 p.m.  Location:  Maceli’s.

 

·                     City Commission Meeting scheduled for March 18 is canceled due to Spring Break.

 

·                     Retirement reception for Steve Stewart, Friday, March 21, 2:00 – 4:00 p.m.  Location:  Union Pacific Depot, 402 N. 2nd Street.

 

·                     Employee Service Awards, Friday, November 7, 11:30 a.m.  Location:  Douglas County Fairgrounds, Building 21.

 

·                     35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m.  Location:  Holiday Inn.

 

·                     National League of Cities conference, November 18-22, 2014.  Location: Austin, TX.

 

 

 

 

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I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Building Code Board of Appeals:

One vacancy for a position that expired 11/30/13.  One position expired 11/30/13 and is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15.  Both positions are designated for low/mod areas.

 

Contractor Licensing Board:

Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Three positions expire 03/31/14 and are eligible for reappointment to additional terms.  Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expired 12/31/13. 

 

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.  One position expired 09/30/13 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.

 

Lawrence Citizens Advisory Board:

One position expired 03/01/14. 

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expired 01/31/14.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/14.  Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:

Two positions expire 03/31/14.  One position will become vacant and one position is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Plumbing Code Board of Appeals:

One position will become vacant 04/30/14.  Eligibility requirements exist for this board.

 

Public Library Board:

Two positions will become vacant 04/30/14.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.  One position will become vacant 04/30/14.

 

Sister Cities Advisory Board:

Two vacancies for positions that expire 12/31/15.  Five additional positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Traffic Safety Commission:

Three positions expire 04/30/14.  Two positions will become vacant and one position is eligible for reappointment to an additional term.