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CITY COMMISSION
MEETING AGENDA
March 25, 2014 – 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 03/20/14)
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Updates:
03/24/14 @ 3:50 p.m.:
- Updated the correspondence to Regular Agenda Item No. 2 - Consider adopting on first reading, Ordinance No. 8840, expanding the rental licensing program to all rental units in the city with certain exceptions noted.
03/24/14 @ 2:20 p.m.:
- Added as Consent Agenda Item No. 21 - Authorize staff to set proposal due date for R1404 - UT1415 Emergency Sanitary Sewer Repair and to negotiate with selected project team;
- Added as Consent Agenda Item No. 22 - Authorize the City Manager to send a letter to the Corps of Engineers supporting the request by the Kansas Water Office for deviation from the minimum release schedule at Clinton Lake; and
- Added correspondence to Regular Agenda Item No. 2 - Consider adopting on first reading, Ordinance No. 8840, expanding the rental licensing program to all rental units in the city with certain exceptions noted.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of the 2014 Kansas Youth of the Year.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 02/25/14.
2. Receive minutes from various boards and commissions:
Aviation Advisory Board meeting of 01/23/14
Homeless Issues Advisory Committee meeting of 12/10/13
Lawrence Cultural Arts Commission meetings of 01/08/14 and 02/23/14
Lawrence Douglas County Bicycle Advisory Committee meeting of 02/18/14
Parks & Recreation Advisory Board meeting of 03/11/14
Public Health Board meeting of 01/21/14
Sustainability Advisory Board meeting of 02/12/14
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Bid and purchase items:
a) Set a bid date of April 8, 2014 to purchase crack sealing materials and rental of crack sealing machine for Project Number PW1404, 2014 Crack Sealing Program. Staff Memo
b) Set a bid date of April 22, 2014 for City Bid No. B1368, Project Number PW1343 – Community Health Facility Improvements. Staff Memo
c) Set a bid date of April 29, 2014 for the KLINK project, 6th Street (U.S. 40 HWY) from K-10 to Folks Road and 23rd Street (K-10 HWY) from Iowa Street to Ousdahl Road, Project No. PW1401, Bid No. B1422. Staff Memo & Attachments
d) Approve the purchase of parts room equipment for the Public Works Department Central Maintenance Garage from Southwest Solutions Inc., under the NJPA contract in the amount of $93,028.51. Staff Memo & Attachments
e) Approve the purchase of one (1) front load refuse truck and one (1) automatic side load refuse truck for the Public Works Solid Waste Division, from Elliott Equipment in the total amount of $186,185 and Downing Sales in the total amount of $188,641. Bid Memo & Attachments
f) Approve the purchase of one (1) grapple bulk truck for the Public Works Solid Waste Division from American Equipment in the amount of $113,975. Bid Memo
g) Approve the purchase of one (1) Tool Cat 5600 G-Series and accessories for the Public Works Department from K.C. Bobcat for the amount of $61,757.17, utilizing the NJPA Contract #060311-CEC competitive bid contract. Bid Memo & Attachments
h) Approve sale of surplus equipment on GovDeals. Staff Memo & Attachments
i) Authorize the City Manager to execute an Engineering Services Agreement, in the amount of $179,595 with George Butler Associates, Inc., for Project UT1402 City of Lawrence Flow Monitoring Program. Staff Memo & Attachments
j) Approve purchase of specialty children’s furniture for the Lawrence Public Library from Business Interiors by Staples in the amount of $63,601, funded from the $18 million library renovation debt issuance. Staff Memo & Attachments
k) Approve the purchase of three (3) fixed-route transit vehicles from Kansas Truck Equipment Co., for $68,086 each, or $204,259 total, utilizing the Kansas Department of Transportation state bid vehicle contract. Staff Memo
l) Approve the purchase of six (6) paratransit vehicles (T-Lift) from Kansas Truck Equipment Co., for $57,500 each, or $345,000 total, utilizing the Kansas Department of Transportation state bid vehicle contract. Staff Memo
6. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 8968, authorizing the possession and consumption of alcoholic liquor on the 100 block of E. 8th Street and the intersection of 8th Street and New Hampshire Street from 4:00 p.m. – 10:00 p.m. on April 18, 2014 during the Kansas Relays.
b) Ordinance No. 8966, rezoning (Z-13-00516) approximately 2.391 acres from RM32 (Multi-Dwelling Residential) District to MU-PD (Mixed Use with PD Overlay) District, located at 1101 Indiana Street.
7. Initiate the de-annexation, A-14-00073, and vacation of plats for approximately 87 acres located at 2200 Noria Road and 4600 W. 23rd Street. Submitted by Barber Emerson, for Economic Development Corporation of Lawrence and Douglas County, property owner of record. Staff Memo Applicant Request Map of Area
8. Initiate rezoning, Z-14-00056, approximately .126 acres located at 512 and 514 Locust Street from RSO (Single-Dwelling Residential-Office) District to CN1 (Inner Neighborhood Commercial) District. Submitted by Quentin Cole, property owner of record. Staff Memo Applicant Request Map of Area
9. Approve rezoning, Z-13-00519, approximately 3.35 acres from RM12 (Multi-Dwelling Residential) District to RM24 (Multi-Dwelling Residential) District, located at the NE corner of Bob Billings Parkway and K-10/SLT to be known as part of the Langston Commons Subdivision. Submitted by Tim Herndon on behalf of RSR Holdings LLC, property owner of record. Adopt on first reading, Ordinance No. 8969, rezoning (Z-13-00519) approximately 3.35 acres from RM12 (Multi-Dwelling Residential) District to RM24 (Multi-Dwelling Residential) District, located at the NE corner of Bob Billings Parkway and K-10/SLT to be known as part of the Langston Commons Subdivision. (PC Item 6; Approved 10-0 on 2/26/14) Staff Report Map of Area Zoning Map West of K10 Land Use Map Density Analysis PC Minutes
10. Approve Special Event, SE-14-00071, for antique auto show parking May 2-4, 2014, to be located on the western portion of the Lawrence VenturePark property, adjacent to the Douglas County Fairgrounds. Submitted by James McKenzie, for the Antique Automobile Club of America. Staff Report
11. Approve Special Event, SE-14-00111, for Arnold’s Greenhouse at the parking lot located at 2525 Iowa Street, from April 4-May 16, 2014. Submitted by Arnold’s Greenhouse, Inc., with permission of WIN LLC, property owner of record. Staff Report
12. Approve Special Event, SE-14-00093, for a Country Produce tent sale at the parking lot located at 2525 Iowa Street, from May 23-August 14, 2014. Submitted by Julie Galemore, Country Produce, with permission of WIN LLC, property owner of record. Staff Report
13. Authorize staff to proceed in negotiations with Airport Development Group to develop a project scope and costs for an environmental assessment study at the Lawrence Municipal Airport. Staff Memo
14. Authorize the Mayor to execute an agreement with the Kansas Department of Transportation for the 9th Street, Avalon Road to Arkansas Street, improvements, Project No. PW1302. Staff Memo & Attachments
15. Authorize the Mayor to execute Supplemental No. 1 to the City State Agreement No. 12-12 with the Kansas Department of Transportation, for relocation of water and sewer mains and acquisition of property for the South Lawrence Trafficway and 31st Street projects. Staff Memo & Attachments
16. Authorize staff to negotiate an Engineering Services Agreement with Black & Veatch for Preliminary Engineering Services for Project UT1403 Evaluation of Rehabilitation and Replacement Options for the Stratford Elevated Tank. Staff Memo & Attachments
17. Authorize the City Manager to execute a License Agreement with Southern Star Central Gas Pipeline, Inc., allowing it to use the City Rights of Way at South Ousdahl Road and South Michigan Street in the vicinity of 33rd Street for the placement of its pipeline for the transmission of natural gas, all in accordance with the terms of that License Agreement. Staff Memo & Attachments
18. Approve partnership with Van Go for a “rolling mural” that will be applied to a 20 foot bus which operates on the NightLine and approve expenditures of $3,975 in local transit funds. Staff Memo & Attachments
19. Approve recommended changes to applications for outside agency funding as part of the 2015 Budget process. Staff Memo & Attachments
20. Authorize the Mayor to sign a Release of Mortgage for Elbert Sanders, 2002 W. 27th Street Terrace. Staff Memo
21. Authorize staff to set proposal due date for R1404 - UT1415 Emergency Sanitary Sewer Repair and to negotiate with selected project team. Staff Memo & Attachments
22. Authorize the City Manager to send a letter to the Corps of Engineers supporting the request by the Kansas Water Office for deviation from the minimum release schedule at Clinton Lake. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider authorizing the City Manager to sign a letter of agreement with ETC Institute for services to complete a survey about Horizon 2020, the comprehensive plan, in conjunction with the Steering Committee’s work and the update process. Staff Memo Letter of Agreement Draft Survey
ACTION: Authorize the City Manager to sign a letter of agreement with ETC Institute for services to complete a survey about Horizon 2020, if appropriate.
2. Consider adopting on first reading, Ordinance No. 8840, expanding the rental licensing program to all rental units in the city with certain exceptions noted. Staff Memo & Attachments Additional Information Correspondence - Updated 03/25/14
ACTION: Adopt on first reading, Ordinance No. 8840, expanding the rental licensing program to all rental units in the city with certain exceptions noted, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List Draft 2015 Budget Calendar
· Retirement reception for Steve Stewart, Friday, March 21, 2:00 – 4:00 p.m. Location: Union Pacific Depot, 402 N. 2nd Street.
· Kay Kent Excellence in Public Health Service Award Luncheon, Tuesday, April 8, 12:00 p.m. Location: Community Health Facility, 200 Maine Street, Second Floor.
· 34th Annual Benefit Art Auction, Saturday, April 12, 5:30 p.m. Location: Lawrence Arts Center, 940 New Hampshire Street.
· Annual Dialogue & Friendship Dinner, Tuesday, April 29, 6:00 p.m. Location: Kansas Union Ballroom.
· Lawrence Memorial Hospital Endowment Association Hearts of Gold Ball, Saturday, May 10, 5:30 p.m. Location: Lawrence Journal World, 609 New Hampshire.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Building Code Board of Appeals:
One position expired 11/30/13 and is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Three positions expire 03/31/14 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.
Lawrence Cultural Arts Commission:
One vacancy for a position that expired 01/31/14.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.
Two positions expire 03/31/14. One position will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One position will become vacant 04/30/14. Eligibility requirements exist for this board.
Two positions will become vacant 04/30/14.
One vacancy for a position that expires 04/30/14. One position will become vacant 04/30/14.
Two vacancies for positions that expire 12/31/15. Five additional positions expired 12/31/13 and all are eligible for reappointment to additional terms.
Three positions expire 04/30/14. Two positions will become vacant and one position is eligible for reappointment to an additional term.