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CITY COMMISSION
MEETING AGENDA
April 1, 2014 – 6:35 p.m.
(Posted on webpage at 4:55 p.m. on 03/27/14)
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Updates:
03/31/14 @ 4:15 p.m.:
- Deferred until 04/15/14, Consent Agenda Item No. 9-b, establishing no parking, Monday - Friday, 7:00 a.m.-5:00 p.m., on the west side of Hilltop Drive, between Harvard Road and Oxford Road.
A. STATE OF CITY ADDRESS:
1. Mayor Dever will deliver the State of the City Address:
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Tuesday, April 1, 2014 as National Service Recognition Day.
2. Proclaim the week of April 7 – 13, 2014 as Public Health Week.
3. Proclaim the month of April, 2014 as Parkinson’s Disease Awareness Month.
4. Proclaim the month of April, 2014 as Mathematics Awareness Month.
5. Proclaim the month of April, 2014 as Child Abuse Prevention Month.
6. Proclaim the month of April, 2014 as Fair Housing Month.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 03/04/14.
2. Receive minutes from various boards and commissions:
Mental Health Board meeting of 02/25/14
Sister Cities Advisory Board meeting of 02/12/14
Traffic Safety Commission meeting of 03/03/14
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Bid and purchase items:
a) Set bid date of April 22, 2014 for Project PW1135, Bid No. B1426 - 6th & Iowa Geometric Improvements. Staff Memo & Attachments
b) Set bid date of April 29, 2014 for Bid No. B1421 - Projects UT1210CS Bob Billings Parkway East of K-10 Highway Sanitary Sewer Improvements – Contract 1 and Waterline Improvements – Contract 2. Staff Memo & Attachments
c) Award Bid No. B1415 for Lawrence VenturePark Irrigation – Phase I and II, to the low bidder, Preferred Lawn Service & Landscaping for $58,500 and one year additional maintenance for $1,650. Bid Memo & Attachments
d) Award Bid No. B1416 for Lawrence VenturePark Landscaping – Phase I and II, to the low bidder, Rosehill Gardens, Inc., for $43,930. Bid Memo & Attachments
e) Award Bid No. B1411, Project No. PW1402 - 2014 Overlay, Patch, and Microsurfacing Program to Little Joe’s Asphalt, Inc. for $1,347,617.65. Bid Memo & Attachments
f) Approve purchase of library shelving, book trucks, and miscellaneous support pieces for the Lawrence Public library from Scott Rice Office Works of Lenexa, KS for a total of $207,921.74, funded from the $18 million library renovation debt issuance. Staff Memo & Attachments
g) Approve renewal of annual phone systems support maintenance agreement with Innovative Service Solutions for $16,601.60. Staff Memo
6. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 8969, rezoning (Z-13-00519) approximately 3.35 acres from RM12 (Multi-Dwelling Residential) District to RM24 (Multi-Dwelling Residential) District, located at the NE corner of Bob Billings Parkway and K-10/SLT to be known as part of the Langston Commons Subdivision.
b) Ordinance No. 8840, expanding the rental licensing program to all rental units in the city with certain exceptions noted. Staff Memo & Attachments
7. Approve Site Plan, SP-13-00357, and sidewalk dining and hospitality license for Limestone Pizza Kitchen Bar located at 814 Massachusetts Street. Submitted by Hernly Associates for Gerling LLC, the property owner of record. Staff Report Site Plan
8. Approve Special Event, SE-14-00118, for a weekend market by Lawrence Flea Market located on Mount Oread Aerie 309 FOE Inc. property at 1803 W 6th Street on April 5, 2014. Submitted by Danielle Rittenhouse, Lawrence Flea Market, with permission from Mount Oread Aerie 309 FOE Inc., property owner of record. Staff Report
9. Concur with the following recommendations of the Traffic Safety Commission:
a) Establish No Parking along the south side of Harvard Road, from Centennial Drive, west 100 feet; and adopt on first reading Ordinance No. 8972, establishing the No Parking (TSC item #2; approved 8-0 on 3/3/14). Staff Memo Background Materials
b) DEFERRED UNTIL 04/15/14. Establish No
Parking 7am–5pm Monday–Friday along the west side of Hilltop Drive between
Harvard Road and Oxford Road; and adopt on first reading Ordinance No. 8973,
establishing the No Parking (TSC item #3; approved 8-0 on 3/3/14). Staff Memo Background Materials
10. Authorize staff to advertise Request for Proposals R1405 and establish fee schedule for Private Inflow and Infiltration Abatement Program. Staff Memo & Attachments
11. Authorize the City Manager to execute the necessary documents to extend the sublease with Lawrence Store No. 203, L.L.C. through July 31, 2014, for the temporary site of the Lawrence Public Library and to extend the lease with 720, L.L.C. for storage for the public library through July 31, 2014. Staff Memo
D. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Receive comments from Mayor Michael Dever.
2. Conduct election of Mayor.
Mayor Dever will receive nominations for Mayor. Nominations will be closed. City Commissioners will vote for the position of Mayor.
3. Conduct election of Vice-Mayor.
The newly elected Mayor will receive nominations for Vice-Mayor. Nominations for Vice-Mayor will be closed. City Commissioners will vote for the position of Vice-Mayor.
4. Comments of Mayor and City Commissioners.
RECESS FOR APPROXIMATELY 20 MINUTES
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List Draft 2015 Budget Calendar
· Joint Economic Development Council meeting, Friday, March 28, 7:30 a.m. Location: Lawrence Chamber of Commerce.
· Kay Kent Excellence in Public Health Service Award Luncheon, Tuesday, April 8, 12:00 p.m. Location: Community Health Facility, 200 Maine Street, Second Floor.
· 34th Annual Benefit Art Auction, Saturday, April 12, 5:30 p.m. Location: Lawrence Arts Center, 940 New Hampshire Street.
· City Commission meeting scheduled for April 29 is canceled due to it being the fifth Tuesday of the month.
· Annual Dialogue & Friendship Dinner, Tuesday, April 29, 6:00 p.m. Location: Kansas Union Ballroom.
· Lawrence Memorial Hospital Endowment Association Hearts of Gold Ball, Saturday, May 10, 5:30 p.m. Location: Lawrence Journal World, 609 New Hampshire.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Building Code Board of Appeals:
One position expired 11/30/13 and is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Three positions expire 03/31/14 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.
Lawrence Cultural Arts Commission:
One vacancy for a position that expired 01/31/14.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.
Two positions expire 03/31/14. One position will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One position will become vacant 04/30/14. Eligibility requirements exist for this board.
Two positions will become vacant 04/30/14.
One vacancy for a position that expires 04/30/14. One position will become vacant 04/30/14.
Two vacancies for positions that expire 12/31/15. Five additional positions expired 12/31/13 and all are eligible for reappointment to additional terms.
Three positions expire 04/30/14. Two positions will become vacant and one position is eligible for reappointment to an additional term.