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CITY COMMISSION

MEETING AGENDA

April 8, 2014 – 2:00 p.m.

(Posted on webpage at 5:30 p.m. on 04/03/14)

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Updates:

04/08/14 @ 2:15 p.m.:

 

04/04/14 @ 2:50 p.m.:

 

04/04/14 @ 3:30 p.m.:

 

 

 

A.        EXECUTIVE SESSION:

 

1.       Consider motion to recess into executive session for approximately two hours for the purpose of discussing non-elected personnel matters.  The justification for closing the meeting is to keep personnel matters confidential at this time and to protect the privacy of non-elected personnel. 

 

ACTION:      Approve motion to recess into executive session for approximately two hours, if appropriate.

 

 

 

 

B.        TOUR:

 

1.       After the conclusion of the executive session, City Commissioners plan to travel to view Rock Chalk Park as time allows.  After the tour, the City Commission Meeting will resume at 6:35 p.m. in the City Commission Room.

 

 

 

 

 

THE CITY COMMISSION WILL RECONVENE AT 6:35 P.M. FOR THE THEIR REGULAR MEETING.

 

C.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim Wednesday, April 9, 2014 as John Bode Day.

 

 

D.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Receive minutes from various boards and commissions:

 

Planning Commission meetings of 01/27/14 and 02/24-26/14

 

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

3.       Approve licenses as recommended by the City Clerk’s Office.    

 

4.       Bid and purchase items:

 

a)       Set a bid date of April 29, 2014 for Bid No. B1412 - Project UT1313, Mississippi Street Waterline Replacement.   Staff Memo & Attachments

 

b)       Award the Bid for Bid No. B1413 - Project UT1407, for the installation of a motor and VFD for Clinton Raw Water Pump 4 to the low bidder, Wolf Construction, in the amount of $45,830 and authorize the City Manager to execute the contract.   Bid Memo & Attachments

 

c)       Award the Bid for Bid No. B1419 - Project UT1304 Contract 1 Wakarusa Conveyance, Haskell Avenue Casing Pipe to the low bidder, Emery Sapp & Sons, Inc., in the amount of $88,600 and authorize the City Manager to execute the contract.   Bid Memo

 

d)       Award bid for pumps and motors rehab program for the Utilities Department to Douglas Pump for $26,900, JCI for $50,181, and Letts Van Kirk for $38,842.82. Total for all pumps and motors is $115,923.82.   Bid Memo & Attachments

 

e)       Authorize the City Manager to Execute Supplemental Agreement No. 3, in the amount of $71,983, to the Existing Engineering Services Agreement with Black & Veatch Corporation for Project UT1304 Wakarusa Wastewater Treatment Plant and Conveyance Corridor Facilities.   Staff Memo

 

f)       Authorize a purchase order for design and printing of the 2014 Summer/Fall Activities Guide to the Lawrence Journal World in an amount not to exceed $17,000.    Staff Memo

 

g)       Approve the purchase of cardio and weight equipment for the new recreation center at Rock Chalk Park from Advanced Exercise Equipment for a total of $120,428.29, utilizing the State of Kansas contract.   Staff Memo & Attachments

 

h)       Authorize City Manager to enter into an agreement with KU Athletics, Inc. for donation of a water cooling system for the Lawrence Outdoor Aquatic Center with a total cost not to exceed $45,000.  Staff Memo

 

5.       Adopt on second and final reading, Ordinance No. 8972, establishing No Parking along the south side of Harvard Road, from Centennial Drive, west 100 feet (TSC Item #2; approved 8-0 on 03/03/14).

 

6.       Approve Special Use Permit, SUP-14-00007, for a Pump Station, located at 547 Maple Street and 500 Perry Street. Submitted by Bartlett & West, for the City of Lawrence, property owner of record. Adopt on first reading, Ordinance No. 8977, for Special Use Permit (SUP-14-00007) for a Pump Station located at 547 Maple Street and 500 Perry Street. (PC Item 1; approved 10-0 on 3/24/14)   Staff Report   Map of Area   Site Plan   Existing Utility Facilities   Generator Enclosure   PC Minutes

 

7.       Refer annexation request to Planning Commission: A-14-00104, of approximately 102.64 acres located along the east side of S. Iowa Street and the south side of N. 1250 Road (Armstrong Road). Submitted by Landplan Engineering PA on behalf of Armstrong Management LC and Grisham Management LC, property owners of record.    Staff Memo   Annexation Exhibit

 

8.       Receive annual report from the Lawrence Community Shelter, for Special Use Permit SUP-1-3-10, located at 3701 Franklin Park Circle.    Staff Memo   LCS Update   2013 Annual Report   Map of Area

 

9.       Approve a temporary use of public right-of-way permit for use of Massachusetts, including the rolling closure of the northbound lane of Massachusetts Street downtown from 11:00 a.m. to 11:30 a.m., on Saturday, April 19, 2014 for the Earth Day Walk.   Staff Memo & Attachments

 

10.     Approve a temporary use of public right-of-way permit for use of Massachusetts, including the rolling closure of the northbound lane of Massachusetts Street downtown from 10:00 a.m. to 10:30 a.m., on Saturday, April 26, 2014 for the March of Dimes Walk.   Staff Memo & Attachments

 

11.     Approve a temporary use of public right-of-way permit allowing the closure of Pennsylvania Street from 8th to 9th Streets on Saturday, May 10, 2014 for the Kansas Food Truck Festival and adopt on first reading, Ordinance No. 8975, allowing the possession and consumption of alcohol on Pennsylvania Street, from 8th to 9th Streets, as part of the event.   Staff Memo & Attachments

 

12.     Approve a Temporary Use of Public Right-of-Way Permit allowing the closure of a portion of the 900 block of New Hampshire Street for the Arts Center Final Friday event from noon, Friday, May 30 until 1:00 p.m. Saturday, May 31, 2014, and adopt on first reading, Ordinance No. 8978, allowing the possession, and consumption of alcoholic liquor on public property on Friday, May 30, 2014, from 12:00 p.m. to 1:00 p.m., on Saturday May 31, 2014 in the 900 block of New Hampshire Street, from north of the south entrance of the parking garage to 9th Street associated with the Final Friday/Art Tougeau event; provided the sale.   Staff Memo & Attachments

 

13.     Approve the following items related to the 2014 Tour of Lawrence:   Staff Memo & Attachments

a)       Approve temporary use of right-of-way permit for the use of various City streets on June 27-29, 2014;

b)       Approve the donation of various City services;

c)       Approve allocation of $10,000 from the Guest Tax Reserve Fund to the CVB; and

d)       Adopt on first reading, Ordinance No. 8970, allowing the possession and consumption of alcohol on the 700 and 800 blocks of Vermont Street and west 100 block of 8th Street from Massachusetts Street to Vermont Street, including the intersection of 8th Street and Vermont Street and the plaza area between the Vermont Street parking garage and the Public Library on Friday, June 27, 2014 from 4 p.m. until 11 p.m. and the 600, 700 and 800 blocks of Massachusetts Street and Vermont Street and on the east and west 100 block of 7th Street and west 100 block of 8th Street from Vermont Street to Massachusetts Street, on Sunday, June 29, 2014, from 11 a.m. until 6 p.m. as part of the event.

 

14.     Approve the following items related to the 2014 Free State Arts Festival.  Staff Memo & Attachments

a)       Approve allocation of $20,000 from the Guest Tax Reserve Fund to the Lawrence Arts Center and approve donation of various in-kind city services in support of the Free State Festival;

b)       Approve a temporary use of right-of-way permit for the use of various city streets on June 25-29, 2014 for the Free State Arts Festival; and

c)       adopt on first reading, Ordinance No. 8974, allowing the possession and consumption of alcohol on Friday, June 27, 2014 Wednesday, June 25, 2014 from 5:00 p.m. – 12:00 a.m.  and Saturday, June 28, 2014 from 5:00 p.m. – 12:00 a.m. in the 900 block of New Hampshire Street, from north of the south entrance of the parking garage to 9th Street, associated with Free State Arts Festival.    

 

15.     Accept dedication of right-of-way on Wakarusa Drive at Overland Drive as a site plan condition of the proposed Wakarusa Medical Center at 4930 Overland Drive.  Staff Memo & Attachments

 

16.     Receive draft 2013 Annual Report: Economic Development Support & Compliance and refer to the Public Incentives Review Committee for review and recommendation.   Staff Memo & Attachments

 

17.     Authorize the City Manager to execute a license for the use of city property for agricultural use in the Common Ground Program for Willow Domestic Violence Center at 1920 Moodie Road.   Staff Memo

 

18.     Authorize the Mayor to sign an amended Consent Order with the Kansas Department of Health and Environment outlining the responsibilities of the City for environmental remediation of the Lawrence VenturePark site.  Staff Memo & Attachments

 

19.     Receive Bert Nash Community Mental Health Center 2013 Fourth Quarter Performance Report and 2013 Annual Performance Report.

 

20.     Approve as “signs of community interest”, a request from the Douglas County Master Gardeners to place directional signs in specified rights-of-way throughout the City for the Douglas County Master Gardeners Spring Garden Fair, for the period of April 9 - April 13, 2014.

 

 

 

E.         CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

F.         REGULAR AGENDA ITEMS:          

 

1.       Conduct note sale. Review bids received and approve sale of general obligation Series I notes to the lowest responsible bidder. Consider adopting Resolution No. 7067, authorizing the sale of $62,835,000 in general obligation Series I notes. Review bids received and approve sale of general obligation Series II notes to the lowest responsible bidder.  Consider adopting Resolution No. 7068, authorizing the sale of $5,695,000 in general obligation Series II notes.    Staff Memo & Attachments

 

ACTION:      Conduct note sale. Adopt Resolution No. 7067, authorizing the sale of $62,835,000 in general obligation Series I notes and adopt Resolution No. 7068, authorizing the sale of $5,695,000 in general obligation Series II notes, if appropriate.

 

 

2.       Conduct public hearing for the fire damaged structure located at 1321 Tennessee Street and consider adopting Resolution No. 7065, declaring the structure unsafe and dangerous, and ordering the owner to commence the repair or removal of the structure within a specified period of time. Should the property owner fail to comply, the City would contract for the removal of the structure.    Staff Memo & Attachments

 

ACTION:      Conduct public hearing and adopt Resolution No. 7065, declaring the structure at 1321 Tennessee Street unsafe and dangerous, and ordering the owner to commence the repair or removal of the structure within a specified period of time, if appropriate.

 

 

3.       Consider the following items related to the North Project area of the 9th & New Hampshire Tax Increment Financing District:   Staff Memo & Attachments   Correspondence - Added 04/08/14

a)       Conduct a public hearing on the North Project Redevelopment Plan and the creation of a Transportation Development District for 9th and New Hampshire;

b)       Consider first reading of Ordinance No. 8971, approving the North Project Redevelopment Plan and the redevelopment agreement;

c)       Consider adopting Resolution No. 7066, a Resolution of Intent to issue up to $24.5 million in Industrial Revenue Bonds for the North Project, subject to final adoption of Ordinance No. 8971;

d)       Consider adopting on first reading of Ordinance No. 8979 approving the Transportation Development District;

e)       Consider a request to approve an easement onto the adjacent City-owned parking lot property for the North Project, subject to final adoption of Ordinance No. 8971; and

f)       Consider approval of a restrictive covenant agreement requiring the developer to maintain the parking garage structure in the North Project, subject to final adoption of Ordinance No. 8971. 

 

ACTION:      Conduct public hearing; adopt on first reading, Ordinance No. 8971, approving the North Project Redevelopment Plan and the redevelopment agreement; adopt Resolution No. 7066, a Resolution of Intent to issue up to $24.5 M in Industrial Revenue Bonds for the North Project, subject to final adoption of Ordinance No. 8971; adopt on first reading, Ordinance No. 8979, approving the Transportation Development District; approve an easement onto the adjacent City-owned parking lot property for the North Project, subject to final adoption of Ordinance No. 8971, and approve a restrictive covenant agreement requiring the developer to maintain the parking garage structure in the North Project, subject to final adoption of Ordinance No. 8971, if appropriate.

 

 

4.       Consider an extension of the use of right-of-way and closure of the northbound lane of New Hampshire, from 9th Street South to the Arts Center for the remainder of the 900 building project or December 31, 2014.  Staff Memo & Attachments

 

ACTION:      Approve an extension of the use of right-of-way and closure of the northbound lane of New Hampshire, from 9th Street South to the Arts Center for the remainder of the 900 building project or December 31, 2014, if appropriate.

 

 

5.       Consider approving the following items related to Rock Chalk Park:  

a)       Rock Chalk Park Project and Kansas Relays event:   Staff Memo & Attachments

i)        Consider approving a temporary certificate of occupancy for the track and soccer building and the track stadium to accommodate the Kansas Relays;

ii)       Consider approving the lighting plan for exterior lights associated with Rock Chalk Park and the City Recreation Center;   Lighting Staff Memo & Attachments - Added 04/04/14

iii)       Consider approving a temporary use of public right-of-way event permit for use of no parking signs, as identified on the attached map, for various city streets on Wednesday, April 16, 2014 to Saturday, April 19, 2014 for the Kansas Relays;

iv)      Consider approving a “Signs of Community Interest” request for approval of two directional signs at the intersection of West 6th Street and George Williams Way for the Kansas Relays event provided a TCO for the track/soccer building and stadium has been issued; and

v)       Consider approving the trail master plan for multi-use trails to be located on Rock Chalk Park, the City Recreation Center site and adjacent Park properties.

 

ACTION:      Approve a temporary certificate of occupancy for the track and soccer building and the track stadium to accommodate the Kansas Relays, the lighting plan for exterior lights associated with Rock Chalk Park and the City Recreation Center, a temporary use of public right-of-way event permit for use of no parking signs, as identified on the attached map, for various city streets on Wednesday, April 16, 2014 to Saturday, April 19, 2014 for the Kansas Relays, a “Signs of Community Interest” request for approval of two directional signs at the intersection of West 6th Street and George Williams Way for the Kansas Relays event provided a TCO for the track/soccer building and stadium has been issued, and the trail master plan for multi-use trails to be located on Rock Chalk Park, the City Recreation Center site and adjacent Park properties, if appropriate.

 

b)       Consider approving the naming of the recreational center at Rock Chalk Park as “SportQuest” and direct staff to develop needed marketing materials in preparation for facility opening.   Staff Memo & Attachments

 

ACTION:      Approve the naming of the recreational center at Rock Chalk Park as “SportQuest” and direct staff to develop needed marketing materials in preparation for facility opening, if appropriate.

 

c)       Consider authorizing payment in the amount of $17,500 to Premier Sports Management for Phase III of RFP No. 1315. This will also include a twenty percent (20%) commission on all title/presenting sponsorship sales made for the recreation center at Rock Chalk Park.    Staff Memo & Attachments - Revised 04/07/14

 

ACTION:      Authorize payment in the amount of $17,500 to Premier Sports Management for Phase III of RFP No. 1315. This will also include a 20 percent commission on all title/presenting sponsorship sales made for the recreation center at Rock Chalk Park, if appropriate.

 

 

6.       Consider the following items related to Yankee Tank Estates Benefit District:   Staff Memo & Attachments

a)       Conduct public hearing and consider adopting on first reading, Ordinance No. 8976, establishing maximum assessments for Yankee Tank Estates Benefit District.

b)       Consider setting April 29, 2014, as bid date for Project Number PW1338, Yankee Tank Estates, Phase 1, Street, Storm Sewer and Waterline Improvements.

 

ACTION:        Conduct public hearing and adopt on first reading, Ordinance No. 8976, establishing maximum assessments for Yankee Tank Estates Benefit District and set April 29, 2014 as the bid date for Yankee Tank Estates, Phase 1, Street, Storm Sewer and Waterline Improvements, if appropriate.

 

 

7.       Consider the following items related to the 23rd and Iowa reconstruction and geometric improvements:   Staff Memo & Attachments

a)       Consider authorizing KDOT to award the project to Amino Brothers Company;

b)       Consider allocating an additional $950,000 in infrastructure sales tax funds to pay for the balance of construction costs bringing total project funds to $4,250,000; and

c)       Consider authorizing the Mayor to sign a City/State Local Public Authority Agreement for construction engineering inspection services for the 23rd & Iowa project.

 

ACTION:      Authorize KDOT to award the project to Amino Brothers, allocate an additional $950,000 in infrastructure sales tax funds, and authorize the Mayor to sign a City/State Local Public Authority Agreement, if appropriate.

 

 

 

 

 

 

 

G.        PUBLIC COMMENT:

 

 

H.        FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

I.         COMMISSION ITEMS:

 

 

J.         CALENDAR:   Meeting List   Draft 2015 Budget Calendar

 

·                     Joint Economic Development Council meeting, Friday, March 28, 7:30 a.m.  Location:  Lawrence Chamber of Commerce.

 

·                     Kay Kent Excellence in Public Health Service Award Luncheon, Tuesday, April 8, 12:00 p.m.  Location:  Community Health Facility, 200 Maine Street, Second Floor.

 

·                     34th Annual Benefit Art Auction, Saturday, April 12, 5:30 p.m.  Location:  Lawrence Arts Center, 940 New Hampshire Street.

 

·                     Joint Economic Development Council meeting, Friday, April 25, 7:30 a.m.  Location:  Lawrence Chamber.

 

·                     City Commission meeting scheduled for April 29 is canceled due to it being the fifth Tuesday of the month.

 

·                     Annual Dialogue & Friendship Dinner, Tuesday, April 29, 6:00 p.m.  Location:  Kansas Union Ballroom.

 

·                     Lawrence Memorial Hospital Endowment Association Hearts of Gold Ball, Saturday, May 10, 5:30 p.m.  Location:  Lawrence Journal World, 609 New Hampshire.

 

·                     City of Lawrence day at T-Bones game, Thursday, May 22.

 

·                     Police Recruit Academy swearing-in ceremony, Friday, June 6, 8:30 a.m.  Location:  Investigations & Training Center, 4820 Bob Billings Parkway.

 

·                     Employee Service Awards, Friday, November 7, 11:30 a.m.  Location:  Douglas County Fairgrounds, Building 21.

 

·                     35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m.  Location:  Holiday Inn.

 

·                     National League of Cities conference, November 18-22, 2014.  Location: Austin, TX.

 

 

 

 

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K.        CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Building Code Board of Appeals:

One position expired 11/30/13 and is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15.  Both positions are designated for low/mod areas.

 

Contractor Licensing Board:

Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Three positions expire 03/31/14 and are eligible for reappointment to additional terms.  Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expired 12/31/13. 

 

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.  One position expired 09/30/13 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expired 01/31/14.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/14.  Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:

Two positions expire 03/31/14.  One position will become vacant and one position is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Plumbing Code Board of Appeals:

One position will become vacant 04/30/14.  Eligibility requirements exist for this board.

 

Public Library Board:

Two positions will become vacant 04/30/14.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.  One position will become vacant 04/30/14.

 

Sister Cities Advisory Board:

Two vacancies for positions that expire 12/31/15.  Five additional positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Traffic Safety Commission:

Three positions expire 04/30/14.  Two positions will become vacant and one position is eligible for reappointment to an additional term.