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CITY COMMISSION
MEETING AGENDA
April 15, 2014 – 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 04/10/14)
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Updated:
04/15/14 @ 11:25 a.m.:
- Added as Consent Agenda Item No. 12, a request from the Lawrence Home Builders Association for “signs of community interest” for the Spring Parade of Homes.
04/14/14 @ 1:40 p.m.:
- Added additional correspondence to the City Manager’s Report regarding Wakarusa and Inverness roundabout follow-up.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of CadreLawrence and Lawrence Business Magazine Foundation Award winners.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
2. Approve licenses as recommended by the City Clerk’s Office.
3. Approve appointments as recommended by the Mayor.
4. Bid and purchase items:
a) Set bid date of April 29, 2014, for City Bid No. B1427, Project Number PW1314, Vermont Street, 21st Street to 22nd Street, Brick Street Reconstruction. Staff Memo
b) Set a bid date of May 6, 2014, for Bid No. B1425, for project UT1405 Large Valve Replacement. Staff Memo & Attachments
c) Set bid date of May 13, 2014 for the Comprehensive Rehabilitation Program Projects at 937 LaSalle Street and 2565 Ridge Court.
d) Award the Bid for Bid No. B1414, 872 Oak Street Sanitary Sewer Extension, Project No. UT1404, to the low bidder RD Johnson Excavating Co., Inc. in the amount of $45,837 and authorize the City Manager to execute the construction contract. Bid Memo
e) Approve purchase of service desks, computer tables, furniture and miscellaneous accessories for the Lawrence Public Library from Designed Business Interiors, Inc. of Topeka, KS for a total of $173,875.11, funded from the $18 million library renovation debt issuance. Staff Memo
f) Award City Bid No. B1418, Project No. PW1403 – 2014 Overlay and Concrete Rehabilitation Program to Sunflower Paving, Inc. in the total amount of $1,466,901.75. Staff Memo & Attachments
g) Authorize payment to Joe W. Peng in the amount of $28,000 for acquisition of right-of-way for E. 1600 Road and N. 1175 Road for the Wakarusa Wastewater Treatment Plant site improvements. Staff Memo & Attachments
5. Adopt the following ordinances on second and final reading:
a) Ordinance No. 8970, allowing the possession and consumption of alcohol on the 700 and 800 blocks of Vermont Street and west 100 block of 8th Street from Massachusetts Street to Vermont Street, including the intersection of 8th Street and Vermont Street and the plaza area between the Vermont Street parking garage and the Public Library on Friday, June 27, 2014 from 4 p.m. until 11 p.m. and the 600, 700 and 800 blocks of Massachusetts Street and Vermont Street and on the east and west 100 block of 7th Street and west 100 block of 8th Street from Vermont Street to Massachusetts Street, on Sunday, June 29, 2014, from 11 a.m. until 6 p.m. as part of the 2014 Tour of Lawrence.
b) Ordinance No. 8971, approving the North Project Redevelopment Plan and the Redevelopment Agreement.
c) Ordinance No. 8974, allowing the possession and consumption of alcohol on Wednesday, June 25, 2014 from 5:00 p.m. – 12:00 a.m. and Saturday, June 28, 2014 from 5:00 p.m. – 12:00 a.m. in the 900 block of New Hampshire Street, from north of the south entrance of the parking garage to 9th Street, for events associated with the Free State Arts Festival.
d) Ordinance No. 8975, allowing the possession and consumption of alcohol on Pennsylvania Street, from 8th to 9th Streets on Saturday, May 10, 2014 for the Kansas Food Truck Festival.
e) Ordinance No. 8976, establishing maximum assessments for the Yankee Tank Estates Benefit District.
f) Ordinance No. 8977, for Special Use Permit (SUP-14-00007) for a Pump Station located at 547 Maple Street and 500 Perry Street (PC Item 1; approved 10-0 on 3/24/14).
g) Ordinance No. 8978, allowing the possession, and consumption of alcoholic liquor on public property on Friday, May 30, 2014, from 12:00 p.m. to 1:00 p.m., on Saturday May 31, 2014 in the 900 block of New Hampshire Street, from north of the south entrance of the parking garage to 9th Street for events associated with the Final Friday/Art Tougeau event.
h) Ordinance No. 8979, authorizing the creation of a Transportation Development District in the area of 9th and New Hampshire Streets.
6. Adopt Resolution No. 7069, authorizing the Mayor to sign the application and related grant documents for the 2014 Emergency Solutions Grant from the State of Kansas. Staff Memo & Attachments
7. Approve rezoning, Z-13-00513, approximately .5 acre from IG (General Industrial) District to RS5 (Single-Dwelling Residential) District, located at 830 E 13th St. Submitted by William Price, property owner of record. Adopt on first reading, Ordinance No. 8965, to rezone (Z-13-00513) approximately .5 acre from IG (General Industrial) District to RS5 (Single-Dwelling Residential) District, located at 830 E 13th St. (PC Item 2; approved 10-0 on 2/24/14) Staff Report Map of Area PC Minutes
8. Accept dedication and vacation of easements and rights-of-way associated with Final Plat, PF-14-00091, for KMAH and Lawrence 27 Iowa Addition, located at the northeast corner of Iowa Street and W. 27th Street [2620 Iowa Street, 2626 Iowa Street, 2600 Redbud Lane, and 2032 W. 27th Street]. Submitted by Landplan Engineering for KMAF LLC and Lawrence 27 Iowa, LLC, property owners of record. Staff Report Staff Memo Final Plat
9. Receive proposal for purchase and rehabilitation of 1106 Rhode Island Street property. Refer to staff for analysis of requested economic development support and the Public Incentives Review Committee for review and recommendation. Staff Memo & Attachments
10. Authorize City Manager to sign a letter of understanding with 3840 Greenway Circle LLC, Screen-It-Graphics of Lawrence, Inc. (Grandstand Sportswear and Glassware), clarifying their tax abatement compliance schedule. Staff Memo & Attachments
11. Authorize the Lawrence Cultural Arts Commission Community Arts Grants as recommended by the Lawrence Cultural Arts Commission. Staff Memo
12. Approve as “signs of community interest”, a request from the Lawrence Home Builders Association to place directional signs in various rights-of-way throughout the City for the Spring Parade of Homes.
C. CITY MANAGER’S REPORT: CM Report & Attachments (updated 04/14/14)
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider concurring with the recommendation of the Traffic Safety Commission to establish “No Parking” 7:00 a.m.–5:00 p.m. Monday–Friday, along the west side of Hilltop Drive between Harvard Road and Oxford Road and consider adopting on first reading, Ordinance No. 8973, establishing the No Parking (TSC item #3; approved 8-0 on 3/3/14). Staff Memo Background Materials Correspondence
ACTION: Establish “No Parking” 7:00 a.m.–5:00 p.m. Monday–Friday, along the west side of Hilltop Drive between Harvard Road and Oxford Road and adopt on first reading Ordinance No. 8973, if appropriate.
2. City Auditor will present the audit recommendation follow-up memo.
ACTION: Receive report.
3. Consider authorizing the distribution of request for proposals for professional services for the Solid Waste Facility on Kresge Road. Staff Memo & Attachments
ACTION: Authorize the distribution of request for proposals for professional services for the Solid Waste Facility on Kresge Road, if appropriate.
4. Consider motion to recess into executive session for approximately one hour for the purpose of discussing possible property acquisition. The justification for the executive session is to keep possible terms and conditions of property acquisition confidential at this time.
ACTION: Approve motion to recess into executive session or approximately one hour, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Consider adopting the 2015 Budget Calendar.
· 34th Annual Benefit Art Auction, Saturday, April 12, 5:30 p.m. Location: Lawrence Arts Center, 940 New Hampshire Street.
· Joint Economic Development Council meeting, Friday, April 25, 7:30 a.m. Location: Lawrence Chamber.
· City Commission meeting scheduled for April 29 is canceled due to it being the fifth Tuesday of the month.
· Annual Dialogue & Friendship Dinner, Tuesday, April 29, 6:00 p.m. Location: Kansas Union Ballroom.
· Lawrence Memorial Hospital Endowment Association Hearts of Gold Ball, Saturday, May 10, 5:30 p.m. Location: Lawrence Journal World, 609 New Hampshire.
· City of Lawrence day at T-Bones game, Thursday, May 22.
· Police Recruit Academy swearing-in ceremony, Friday, June 6, 8:30 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Building Code Board of Appeals:
One position expired 11/30/13 and is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Three positions expire 03/31/14 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.
Lawrence Cultural Arts Commission:
One vacancy for a position that expired 01/31/14.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.
Two positions expire 03/31/14. One position will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One position will become vacant 04/30/14. Eligibility requirements exist for this board.
Two positions will become vacant 04/30/14.
One vacancy for a position that expires 04/30/14. One position will become vacant 04/30/14.
Two vacancies for positions that expire 12/31/15. Five additional positions expired 12/31/13 and all are eligible for reappointment to additional terms.
Three positions expire 04/30/14. Two positions will become vacant and one position is eligible for reappointment to an additional term.