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CITY COMMISSION
MEETING AGENDA
April 22, 2014 – 6:35 p.m.
(Posted on webpage at 5:00 p.m. on 04/17/14)
(10MB files take approximately 45 seconds to open)
Updates:
04/21/14 @ 4:35 p.m.:
- Added additional correspondence to Regular Agenda Item No. 1 – SNAP Match Pilot Program; and
- Added a Service Area Map to Regular Agenda Item No. 4 – Wakarusa Water Treatment Plant and Conveyance Corridor Facilities.
04/18/14 @ 10:40 a.m.:
- Added various events to the Calendar.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim April 21 – 25, 2014 as Tree City USA Week and Friday, April 25, 2014 as Arbor Day.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Community Development Advisory Committee meeting of 02/27/14
Horizon 2020 Steering Committee meetings of 02/10/14 and 03/10/14
Lawrence Douglas County Bicycle Advisory Committee meetings of 03/11/14 and 03/18/14
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Authorize purchase of a Dell Server for the Police Department from Eagle Software, for a total of $39,094.50, utilizing the state contract. Bid Memo & Attachments
b) Approve purchase of one (1) tandem axle dump truck for the Utilities Department from Kansas City Freightliner for $121,713.06., utilizing the Metro MACPP contract. Bid Memo & Attachments
c) Award the purchase of crack sealant in the amount of $56,820 and equipment rental at $4,200 per month to Paving Maintenance Supply Inc. Bid Memo
d) Approve final change orders for the Pennsylvania Drive Reconstruction Project (PW1220), for $29,109.20, to be funded from the 2014 street maintenance fund. Staff Memo
e) Approve purchase of a Bobcat T590 for the Utilities Department, to Clark Equipment Co., for $45,852.59, utilizing the NJPA Contract. Bid Memo
5. Adopt on first reading, Ordinance No. 8983, exempting the Lawrence OnBoard ridesharing program for a period of six months from the provisions of STO 69(a). Staff Memo & Attachments
6. Adopt on second and final reading, Ordinance No. 8965, to rezone (Z-13-00513) approximately .5 acre from IG (General Industrial) District to RS5 (Single-Dwelling Residential) District, located at 830 E 13th St. (PC Item 2; approved 10-0 on 2/24/14)
7. Adopt Resolution No. 7070, amending the procedures within the City’s Percent for Art Resolution and approve the removal of the sculpture, “Emergence” in Watson Park due to irreparable damage by vandalism, as recommended by the Lawrence Cultural Arts Commission. Staff Memo & Attachments
8. Receive annexation request, A-14-00155, of approximately 54.31 acres located surrounding the proposed K-10 and Bob Billings Parkway interchange and refer to Planning Commission for a recommendation. Submitted by Charles F. Soules, Director of Public Works, City of Lawrence for Kansas Department of Transportation, property owner of record. Staff Memo Request for Annexation Consent for Annexation Deeds Map of Area
9. Authorize staff to delay implementation of charging for parking on the top deck of the New Hampshire garage until September 5, 2014. Staff Memo
10. Authorize the submittal of the city’s Household Hazardous Waste (HHW) grant application for the development and implementation of a new permanent HHW facility for the City of Lawrence and Douglas County. Staff Memo & Attachments
11. Approve a Temporary Use of Public Right-of-Way Permit for the Lawrence Art Guild to close Massachusetts Street, from North Park Street to South Park Street, on Sunday, May 4, 2014 from 6:00 a.m. – 6:00 p.m. for the 2014 Art in the Park Art Fair. Staff Memo & Attachments
12. Approve a Temporary Use of Public Right-of-Way Permit for the Lawrence Art Guild allowing the closure of the 100 block of E. 10th Street from 11:00 a.m. – 5:00 p.m. on Saturday, May 31, 2014 for the 2014 Art Tougeau Parade. Staff Memo & Attachments
13. Approve a Temporary Use of Public Right-of-Way Permit for the use of 9th Street, from east of Connecticut and west of New Jersey Streets, from 10:00 a.m. to 11:30 p.m. on April 25, 2014 for the Better Block Lawrence event. Staff Memo & Attachments
14. Approve use of City parking lots as requested by the Lawrence Memorial Hospital Endowment Association on May 10, 2014 for the Hearts of Gold Fundraising Event. Staff Memo & Attachments
15. Authorize the Mayor to sign a Release of Mortgage for Juniper Retter, 909 West 22nd Street. Staff Memo
16. Approve as “signs of community interest”, a request from the Kansas Tick Borne Disease Advocates to place green ribbons on light poles along Massachusetts Street on Saturday, May 3, 2014. Staff Memo
C. CITY MANAGER’S REPORT: CM Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider approving funding to support a SNAP Match Pilot Program for the 2014 Farmers’ Market Season, in the amount of $10,600. Staff Memo Correspondence - Updated 04/21/14
ACTION: Approve funding to support a SNAP Match Pilot Program for $10,600, if appropriate.
2. Conduct public hearing and consider recommendations from the Historic Resources Commission to designate the following properties as Landmarks on the Lawrence Register of Historic Places: Staff Memo & Attachments
a) L-13-00493: 627 Ohio Street, the Henry Martin House. Staff Report & Attachments
b) L-13-00501: 1040 New Hampshire Street, the English Lutheran Church. Staff Report & Attachments
c) L-13-00502: 1047 Massachusetts Street, the Watkins Bank Building. Staff Report & Attachments
ACTION: Conduct public hearing and adopt on first reading, Ordinance No. 8980, Ordinance No. 8982, and Ordinance No. 8981 for landmark designations of 627 Ohio Street, 1040 New Hampshire Street, and 1047 Massachusetts Street to the Lawrence Register of Historical Places, if appropriate.
3. Consider authorizing staff to submit the following grant applications for the Public Works Department:
a) Highway Safety Improvement Program application (Fiscal Year 2016/2017) for intersection improvements at Wakarusa Drive and Harvard Road, Kasold Drive and Harvard Road, and 19th Street and Naismith. Staff Memo
b) KLINK funding (State Fiscal Year 2016) for mill and overlay and full depth asphalt patching where needed, for Iowa Street (US-59 Hwy), 6th Street to Harvard Road, and Irving Hill Road to 21st Street; and Staff Memo & Attachments
c) Geometric Improvement Application (Fiscal Year 2017) for reconstruction of the 23rd and Haskell intersection, including geometric improvements. Staff Memo
ACTION: Authorize staff to submit all grant applications, if appropriate.
4. Consider the following items related to the Wakarusa Wastewater Treatment Plant and Conveyance Corridor Facilities (Project UT1304): Service Area Map - Added 04/21/14
a) Consider authorizing the City Manager to execute Supplemental Agreement No. 4, in the amount of $4,697,254, to the existing Engineering Services Agreement with Black & Veatch Corporation. Staff Memo & Attachments
b) Consider approving the architectural concept of a fully bermed green roof for Pump Station No. 10, located at 31st and Louisiana. Staff Memo & Attachments
ACTION: Authorize the City Manager to execute Supplemental Agreement No. 4, for $4,697,254, to the existing Engineering Services Agreement with Black & Veatch Corporation and approve the architectural concept of a fully bermed green roof for Pump Station No. 10, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
1. Consider adopting the 2015 Budget Calendar.
· Neighborhood meeting, Monday, April 21, 6:00 p.m. Location: Fire Station No. 5, 1901 Stewart Avenue, Jayhawk Room. Topic: 21st and Iowa Street possible transit hub location.
· 50-Year Vision for Kansas Water meeting, Thursday, April 24, 4:30 p.m. Location: Kansas Union, University of Kansas.
· Joint Economic Development Council meeting, Friday, April 25, 7:30 a.m. Location: Lawrence Chamber.
· Lawrence Community Shelter Ribbon Cutting to celebrate the completion of the LCS Family Program Playground and Community Mural, Sunday, April 27, 1:00 – 3:00 p.m. Invitation
· City Commission meeting scheduled for April 29 is canceled due to it being the fifth Tuesday of the month.
· Annual Dialogue & Friendship Dinner, Tuesday, April 29, 6:00 p.m. Location: Kansas Union Ballroom.
· Outside for a Better Inside Trail Ribbon Cutting, Friday, May 2, 4:00 p.m. Location: TBD.
· Groundbreaking ceremony for new facility for the Haskell LIGHT Campus Ministry Center and Leadership Institute, Saturday, May 3, 11:00 a.m. Location: 137 Pawnee Avenue. Invitation
· Public meeting regarding the 2015 City of Lawrence Budget, Monday, May 5, 5:30 p.m. Location: Union Pacific Depot.
· Good Morning Lawrence at the Lied Center, Thursday, May 8, 8:30 a.m.
· Public meeting regarding the 2015 City of Lawrence Budget, Thursday, May 8, 5:30 p.m. Location: Fire Station No. 5, 1901 Stewart Avenue, Jayhawk Room.
· Train Day, Saturday, May 10, 2:00 p.m. Location: Santa Fe Depot.
· Lawrence Memorial Hospital Endowment Association Hearts of Gold Ball, Saturday, May 10, 5:30 p.m. Location: Lawrence Journal World, 609 New Hampshire.
· Public Meeting on Overview of the Rental Licensing and Inspection Program, Thursday, May 15, 6:00 – 8:00 p.m. Location: Union Pacific Depot, 402 N. 2nd Street.
· Fallen Officer Memorial Service, Friday, May 16, 9:00 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· City of Lawrence day at T-Bones game, Thursday, May 22.
· Public Meeting on Overview of the Rental Licensing and Inspection Program, Tuesday, June 3, 10:00 a.m. – 12:00 p.m. Location: Douglas County Fairgrounds Dreher Building, 2110 Harper Street.
· Police Recruit Academy swearing-in ceremony, Friday, June 6, 8:30 a.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· Public Meeting on Overview of the Rental Licensing and Inspection Program, Wednesday, June 18, 6:00 – 8:00 p.m. Location: Lawrence Free State High School Commons, 4700 Overland Drive.
· Lawrence Public Library grand opening, Saturday, July 26, 10:00 a.m.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Building Code Board of Appeals:
One position expired 11/30/13 and is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/12. Three positions expire 03/31/14 and are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.
Lawrence Cultural Arts Commission:
One vacancy for a position that expired 01/31/14.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.
Two positions expire 03/31/14. One position will become vacant and one position is eligible for reappointment to an additional term. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One position will become vacant 04/30/14. Eligibility requirements exist for this board.
Two positions will become vacant 04/30/14.
One vacancy for a position that expires 04/30/14. One position will become vacant 04/30/14.
Two vacancies for positions that expire 12/31/15. Five additional positions expired 12/31/13 and all are eligible for reappointment to additional terms.
Three positions expire 04/30/14. Two positions will become vacant and one position is eligible for reappointment to an additional term.