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CITY COMMISSION

MEETING AGENDA

May 6, 2014 – 6:35 p.m.

(Posted on webpage at 4:50 p.m. on 05/01/14)

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Updates:

05/05/14 @ 3:10 p.m.:

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim Saturday, May 10, 2014 as the Sertoma Bar-B-Q Cook-Off Day.

 

2.       Proclaim Saturday, May 10, 2014 as Stamp Out Hunger Food Drive Day.

 

3.       Proclaim the month of May, 2014 as Bike Month and the week of May 12 – 16, 2014 as Bike to Work Week.

 

4.       Proclaim the month of May, 2014 as Building Safety Month.

 

 

B.        CONSENT AGENDA :

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Receive minutes from various boards and commissions:

 

Planning Commission meeting of 03/24/14

Public Health Board meeting of 02/17/14

Sales Tax Audit Committee meeting of 11/07/13

Sustainability Advisory Board meeting of 03/12/14

 

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

3.       Approve licenses as recommended by the City Clerk’s Office.    

 

4.       Approve appointments as recommended by the Mayor.

 

5.       Bid and purchase items:

 

a)       Set bid date of May 20, 2014 for City Bid No. 1432, City Project No. PW1416 - 2014 Crosswalk Markings Project and Iowa Street Pavement Marking Project.   Staff Memo & Attachments

 

b)       Award bid for Project PW1135 - 6th & Iowa Geometric Improvements, to Bettis Asphalt, in the amount of $1,933,426.50, provided the contractor can meet the terms established in the contract documents and adopt Resolution No. 7071, issuing $500,000 of general obligation bonds for improvements at 6th & Iowa Street.    Bid Memo & Attachments

 

c)       Approve the purchase of 10,000 tons of de-icing salt, from Central Salt for $501,709.53, utilizing the Joint Douglas County Bid.   Staff Memo

 

d)       Authorize the City Manager to sign an agreement with Airport Development Group for an Environmental Assessment at the Lawrence Municipal Airport, for $71,966.    Staff Memo & Attachments

 

e)       Authorize the City Manager to execute Change Order No. 2 to the existing construction contract with Garney Companies, Inc. for Projects UT1201 – 2012 to 2015 Electrical Improvements Program and UT1202 - 2012 Mechanical Improvements Program Contract 2, increasing the contract amount by $45,501 and extending Milestone 3 by 14 calendar days and authorize the City Manager to Execute Supplemental Agreement No. 2 to the Engineering Services Agreement with Black & Veatch, for $31,494.   Staff Memo

 

f)       Authorize the City Manager to execute an emergency purchase order with RD Johnson Excavating in the amount of $30,000 for an emergency sewer repair in the 1000 block of Delaware.   Staff Memo & Attachments

 

g)       Approve, and authorize the City Manager to execute the Memorandum of Agreement with the University of Kansas for City participation in the construction cost, capped at $200,000, for waterline improvements required by the reconstruction of McCullom Hall.   Staff Memo & Attachments

 

6.       Adopt on second and final reading, the following ordinances:

 

a)       Ordinance No. 8980, for landmark designation of 627 Ohio Street to the Lawrence Register of Historic Places.

 

b)       Ordinance No. 8982, for landmark designation of 1040 New Hampshire Street to the Lawrence Register of Historic Places.

 

c)       Ordinance No. 8981, for landmark designation of 1047 Massachusetts Street to the Lawrence Register of Historic Places.

 

d)       Ordinance No. 8983, exempting the Lawrence OnBoard ridesharing program for a period of six months from the provisions of STO 69(a).

 

7.       Approve rezoning request, Z-14-00056, for approximately .126 acre from RSO (Single-Dwelling Residential-Office) District to CN1 (Inner Neighborhood Commercial) District, located at 512-514 Locust St. Submitted by Quentin Cole, property owner of record. Initiated by City Commission on 3/25/14. Adopt on first reading, Ordinance No. 8984, to rezone (Z-14-00056) approximately .126 acre from RSO (Single-Dwelling Residential-Office) District to CN1 (Inner Neighborhood Commercial) District, located at 512-514 Locust St. (PC Item 1; approved 10-0 on 4/21/14)    Staff Report   Map of Area   PC Minutes

 

8.       Approve a Special Event Permit, SE-14-00157, for the Kansas Food Truck Festival on vacant property on the west side of the 800 block of Pennsylvania Street on Saturday, May 10, 2014. Submitted by Tom Larkin, Cider Gallery with permission from Tony Krsnich & Ohio Mortgage Investors LLC, property owner of record.    Staff Memo & Attachments

 

9.       Authorize staff to advertise Request for Proposals R1406 for Lime Residuals Re-use Program.   Staff Memo & Attachments

 

10.     Authorize Dawn Fiber to install 1-¼” conduit and hand-holds in various rights-of-way, per the existing license agreement.   Staff Memo & Attachments

 

11.     Approve as a “sign of community interest,” a request from First Southern Baptist Church to display a banner at the church property promoting a “Churchwide/Neighborhood Carnival” and “Vacation Bible School”, from May 26 to June 7, 2914.   Staff Memo & Attachments

 

12.     Authorize the Mayor to sign a Release of Mortgage for Lori J. Phillips, 2104 Tennessee Street.   Staff Memo

 

 

C.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:        The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

D.        REGULAR AGENDA ITEMS:          

 

1.       Consider establishing no parking, 7:00 a.m. – 5:00 p.m., Monday–Friday, along the west side of Hilltop Drive between Harvard Road and Oxford Road and consider adopting on first reading, Ordinance No. 8973, establishing the no parking (TSC item #3; approved 8-0 on 3/3/14).    Staff Memo & Attachments   Correspondence - Updated 05/05/14

 

ACTION:      Establish no parking, 7:00 a.m. – 5:00 p.m., Monday–Friday, along the west side of Hilltop Drive between Harvard Road and Oxford Road, and adopt Ordinance No. 8973, establishing the no parking, if appropriate.

 

2.       Receive presentation from Lawrence Arts Center.

 

ACTION:      Receive presentation.

 

3.       Consider a Comprehensive Plan Amendment, CPA-14-00059, to Horizon 2020, Chapters 6 and 14 to revise the maximum retail cap from 72,000 SF to 122,000 square feet to permit a proposed grocery development in Bauer Farm, located at 4700 Overland Drive. Adopt on first reading, Ordinance No. 8985, for Comprehensive Plan Amendment (CPA-14-00059) to Horizon 2020, Chapters 6 and 14 to revise the maximum retail cap from 72,000 SF to 122,000 square feet to permit a proposed grocery development in Bauer Farm, located at 4700 Overland Drive. (PC Item 5; approved 8-2 on 4/21/14)    Staff Report   PC Minutes   Correspondence - Added 05/05/14

 

ACTION:      Approve CPA-14-00059, a Comprehensive Plan Amendment to Horizon 2020, Chapters 6 and 14 to revise the maximum retail cap from 72,000 SF to 122,000 square feet to permit a proposed grocery development in Bauer Farm, located at 4700 Overland Drive, and adopt on first reading, Ordinance No. 8985, if appropriate.

 

4.       Consider a request to rezone, Z-14-00057, approximately 8 acres from PCD-[Bauer Farm] to PCD-[Bauer Farm Northwest], located at 4700 Overland Drive. The zoning application proposes modifying the uses in the PD (Planned Development) from a mix of residential, office, with 14,440 SF of retail space to 45,048 SF retail space, 6,150 SF office space, and no residential use. Submitted by Treanor Architects, for Free State Group, LLC and Bauer Farms Residential, LLC, property owners of record. Adopt on first reading, Ordinance No. 8986, to rezone (Z-14-00057) approximately 8 acres from PCD-[Bauer Farm] to PCD-[Bauer Farm Northwest], located at 4700 Overland Drive. (PC Item 6A; approved 9-1 on 4/21/14)   Staff Report   Use Group Tables   Use Restrictions   Map of Area   Correspondence   PC Minutes

 

ACTION:       Approve Z-14-00057, a request to rezone approximately 8 acres from PCD-[Bauer Farm] to PCD-[Bauer Farm Northwest], located at 4700 Overland Drive, and adopt on first reading, Ordinance No. 8986, if appropriate.

 

5.       Consider a revised Preliminary Development Plan, PDP-14-00055, for Bauer Farm and Bauer Farm Northwest, and Bauer Farm Residential to include the addition of a 108 room hotel and two retail stores and one mixed use building in Bauer Farm Northwest, located at 4700 Overland Drive. The plan proposes 45,048 SF of retail uses where 14,440 SF was previously approved. Changes to Bauer Farm Residential include a revision to the number of residential dwelling units from 272 to 342, removing a street connection to Overland Drive, and revising the building form from row houses to apartments along W. 6th Street and Overland Drive. Submitted by Treanor Architects, for Free State Group, LLC and Bauer Farms Residential, LLC, property owners of record. (PC Item 6B; approved 9-1 on 4/21/14)    Staff Report   Development Plan   Neighborhood Map   Area Map   Correspondence   PC Minutes

 

ACTION:       Approve PDP-14-00055, a revised Preliminary Development Plan for Bauer Farm and Bauer Farm Northwest, and Bauer Farm Residential to include the addition of a 108 room hotel and two retail stores and one mixed use building in Bauer Farm Northwest, located at 4700 Overland Drive, if appropriate.

 

6.       Receive public comments and consider providing direction to staff regarding the naming of the Recreation Center at Rock Chalk Park.   Staff Memo & Attachments

 

ACTION:      Direct staff as appropriate.

 

7.       Consider request from Douglas County for waiver of system development charges and consider request from Lawrence Public Schools for waiver of building permit fees.   Staff Memo & Attachments   2013 Annual Utility System Development Charges Report

 

ACTION:      Direct staff as appropriate.

 

8.       Consider motion to recess into executive session for the purpose of discussing matters relation to employer-employee negotiations for 30 minutes.   The justification is keep negotiation matters confidential at this time.  The regular meeting will resume in the City Commission meeting room upon the conclusion of the executive session.

 

ACTION:      Approve motion, if appropriate.

 

 

 

 

E.         PUBLIC COMMENT:

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

G.        COMMISSION ITEMS:

 

 

H.        CALENDAR:    Meeting List

 

1.       Consider adopting the 2015 Budget Calendar.

 

·                     Outside for a Better Inside Trail Ribbon Cutting, Friday, May 2, 4:00 p.m. 

 

·                     Groundbreaking ceremony for new facility for the Haskell LIGHT Campus Ministry Center and Leadership Institute, Saturday, May 3, 11:00 a.m.  Location:  137 Pawnee Avenue.   Invitation

 

·                     Public meeting regarding the 2015 City of Lawrence Budget, Monday, May 5, 5:30 p.m.  Location:  Union Pacific Depot.

 

·                     Good Morning Lawrence at the Lied Center, Thursday, May 8, 8:30 a.m.

 

·                     Public meeting regarding the 2015 City of Lawrence Budget, Thursday, May 8, 5:30 p.m.  Location:  Fire Station No. 5, 1901 Stewart Avenue, Jayhawk Room.

 

·                     Train Day, Saturday, May 10, 2:00 p.m.  Location:  Santa Fe Depot.

 

·                     Lawrence Memorial Hospital Endowment Association Hearts of Gold Ball, Saturday, May 10, 5:30 p.m.  Location:  Lawrence Journal World, 609 New Hampshire.

 

·                     Public Meeting on Overview of the Rental Licensing and Inspection Program, Thursday, May 15, 6:00 – 8:00 p.m.  Location:  Union Pacific Depot, 402 N. 2nd Street.

 

·                     Fallen Officer Memorial Service, Friday, May 16, 9:00 a.m.  Location:  Investigations & Training Center, 4820 Bob Billings Parkway.

 

·                     City of Lawrence day at T-Bones game, Thursday, May 22.

 

·                     City offices closed on Monday, May 26 in observance of Memorial Day.

 

·                     Public Meeting on Overview of the Rental Licensing and Inspection Program, Tuesday, June 3, 10:00 a.m. – 12:00 p.m.  Location:  Douglas County Fairgrounds Dreher Building, 2110 Harper Street.

 

·                     Police Recruit Academy swearing-in ceremony, Friday, June 6, 8:30 a.m.  Location:  Investigations & Training Center, 4820 Bob Billings Parkway.

 

·                     Public Meeting on Overview of the Rental Licensing and Inspection Program, Wednesday, June 18, 6:00 – 8:00 p.m.  Location:  Lawrence Free State High School Commons, 4700 Overland Drive.

 

·                     Lawrence Public Library grand opening, Saturday, July 26, 10:00 a.m.

 

·                     Employee Service Awards, Friday, November 7, 11:30 a.m.  Location:  Douglas County Fairgrounds, Building 21.

 

·                     35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m.  Location:  Holiday Inn.

 

·                     National League of Cities conference, November 18-22, 2014.  Location: Austin, TX.

 

 

 

 

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I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Building Code Board of Appeals:

One position expired 11/30/13 and is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15.  Both positions are designated for low/mod areas.

 

Contractor Licensing Board:

Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/12.  Three positions expire 03/31/14 and are eligible for reappointment to additional terms.  Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expired 12/31/13. 

 

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.  One position expired 09/30/13 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expired 01/31/14.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/14.  Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:

Two positions expire 03/31/14.  One position will become vacant and one position is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Plumbing Code Board of Appeals:

One position will become vacant 04/30/14.  Eligibility requirements exist for this board.

 

Public Library Board:

Two positions will become vacant 04/30/14.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.  One position will become vacant 04/30/14.

 

Sister Cities Advisory Board:

Two vacancies for positions that expire 12/31/15.  Five additional positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Traffic Safety Commission:

Three positions expire 04/30/14.  Two positions will become vacant and one position is eligible for reappointment to an additional term.