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CITY COMMISSION

MEETING AGENDA

May 20, 2014 – 3:30 p.m.

(Posted on webpage at 5:00 p.m. on 05/15/14)

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Updates:

05/20/14 @ 1:10 p.m.:

 

05/19/14 @ 3:45 p.m.:

 

 

 

A.        STUDY SESSION (3 :30 – 5 :30 p.m.):

 

1.       2015 Budget Study Session.    Agenda & Attachments - Added 05/16/14

 

 

The City Commission Meeting will convene in the City Commission Room

at 6:35 p.m.

 

 

B.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None.

 

 

C.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Receive minutes from various boards and commissions:

 

Human Relations Commission meeting of 02/20/14

Traffic Safety Commission meeting of 04/07/14

 

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

3.       Approve licenses as recommended by the City Clerk’s Office.    

 

4.       Bid and purchase items:

 

a)       Set bid date of June 3, 2014, for the purchase of all City owned concessions equipment for the recreation facility at Rock Chalk Park.   Staff Memo

 

b)       Set bid date of June 3, 2014, for the purchase of a scissor lift for the recreation facility at Rock Chalk Park.   Staff Memo

 

c)       Set bid date of June 10, 2014, for Bid No. B1424, Project UT1314 - Lawrence Avenue Waterline Replacement.   Staff Memo & Attachments

 

d)       Award the construction contract for Bid No. B1425, to Nowak Construction Company, in the amount of $172,260 and authorize the City Manager to execute the construction contract for project UT1405, Large Valve Replacement.   Staff Memo & Attachments

 

e)       Authorize the Utilities Department to sole source purchase the meters for the 2014-2015 Year Large Water Meter Replacement Program.   Staff Memo

 

f)       Award bid for the Comprehensive Rehabilitation Program at 937 La Salle Street to T & J Holdings, Inc. for $22,000 and reject the bid for Comprehensive Rehabilitation Program at 2565 Ridge Court as the bid amount exceeds the program limits of $25,000.   Bid Memo

 

g)       Approve change order for concrete base indoor track item, electrical, plumbing work at the recreation facility at Rock Chalk Park.    Change Order

 

h)       Award bid for two one-ton trucks with plows for the Parks & Recreation Department, to Laird Noller Ford, for $68,154.   Bid Memo

 

5.       Adopt the following ordinances on second and final reading:

 

a)       Ordinance No. 8987, changing the names of various streets within Lawrence VenturePark business park.

 

b)       Ordinance No. 8988, for landmark designation (L-14-00032) of 1300 Haskell Avenue to the Lawrence Register of Historic Places.

 

c)       Ordinance No. 8989, for landmark designation (L-14-00033) of 1340 Haskell Avenue to the Lawrence Register of Historic Places.

 

6.       Approve revised conditions placed on rezonings (Z-3-16-05 and Z-6-08-07) for the Bauer Farm Development, SW corner of W. 6th Street and Folks Road, to remove the condition that a final plat be recorded with the Register of Deeds Office prior to the publication of the rezoning ordinance.   Staff Memo

 

7.       Approve revised elevations for 9 Del Lofts Final Development Plan, FDP-13-00429, located at 900 Delaware Street. Submitted by Bartlett & West, Inc., for Ohio Mortgage LLC, property owner of record.    Staff Memo   Final Development Plan

 

8.       Concur with the recommendation of the Traffic Safety Commission to establish no parking along the east and south sides of Raintree Place, along the west side of Valley Lane, and along the inside of the two curves, except within the eyebrow on the southeast corner, and rescind no parking 8 a.m.-4 p.m. Monday - Friday along the west and north sides of Raintree Place.  Adopt on first reading, Ordinance No. 8990, establishing the no parking (TSC item #2; approved 7-0 on 4/7/14).   Staff Memo   04/04/14 TSC Meeting Materials

 

9.       Authorize the Mayor to execute the First Amended Mutual Easement Agreement with 900 New Hampshire, L.L.C.   Staff Memo & Attachments

 

10.     Authorize Mayor to execute revised employment agreement with City Manager.   Staff Memo & Attachments

 

11.     Authorize the Mayor to sign Releases of Mortgage for:   Staff Memo

a)       Russell C. and Carol L. Beeson, and Sam E. and Susan Fish, 2104 Tennessee Street; and

b)       Jeffrey A. Huffman and Shawna H. Huffman, 805 Locust Street.

 

 

 

D.        CITY MANAGER’S REPORT:   CM Report & Attachments - Updated 05/20/14  

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

E.         REGULAR AGENDA ITEMS:          

 

1.       Receive public comment on the 2015 City of Lawrence budget.   Correspondence - Added 05/19/14

 

ACTION:      Receive public comment and direct staff as appropriate.

 

2.       Consider recommendation from the Traffic Safety Commission to establish no parking along the north side of Tillerman Drive between Kasold Drive and Stonegate Court and consider adopting on first reading,  Ordinance No. 8991, establishing the no parking (TSC item #3; approved 6-1 on 4/7/14).    Staff Memo   04/07/14 TSC Meeting Materials

 

ACTION:      Establish no parking along the north side of Tillerman Drive, between Kasold Drive and Stonegate Court and adopt on first reading, Ordinance No. 8991, establishing the no parking, if appropriate.

 

3.  Consider the following utility rate and utility project items:

 

a)       Consider approving the 2015 Rate Scenario 1 for Phase I Taste & Odor and consider authorizing staff to draft the 2015 rate ordinance accordingly to be presented for commission approval in July to coincide with the award of construction contract 3 for UT1304 Wakarusa WWTP.     Staff Memo & Attachments

 

ACTION:      Approve the 2015 Rate Scenario 1 for Phase I Taste & Odor and authorize staff to draft the 2015 rate ordinance accordingly, if appropriate.

 

b)       Consider authorizing staff to negotiate a Supplemental Agreement with Burns & McDonnell for Engineering Services for Phase 1 Process Improvements for Project UT1209 – Taste and Odor, and Algal Toxin Water Treatment Process Evaluation.   Staff Memo

 

ACTION:      Authorize staff to negotiate a Supplemental Agreement with Burns & McDonnell for Engineering Services for Phase 1 Process Improvements for Project UT1209 – Taste and Odor, and Algal Toxin Water Treatment Process Evaluation, if appropriate.

 

c)       Consider setting bid date of June 24, 2014, for Bid No. B1435, Project UT1304 - Contract 3 (PW1405) Wakarusa WWTP Site Fill and E. 1600/N. 1175 Road Improvements and a bid date of July 22, 2014, for Bid No. B1434, Project UT1304 -  Contract 2A Pump Station 10 Force Mains and consider adopting Resolution No. 7073, authorizing the use of the City’s eminent domain authority and the making of a survey to obtain required right-of-way and easements for the improvement of E. 1600 Road.   Staff Memo & Attachments

 

ACTION:      Set bid date of June 24, 2014 for Bid No. B1435, Project UT1304 - Contract 3 (PW1405) Wakarusa WWTP Site Fill and E. 1600/N. 1175 Road Improvements and July 22, 2014 for Bid No. B1434, Project UT1304 -  Contract 2A Pump Station 10 Force Mains, and adopt Resolution No. 7073, authorizing the use of the City’s eminent domain authority to obtain required right-of-way and easements for the improvement of E. 1600 Road, if appropriate.

 

d)       Consider authorizing the City Manager to execute RFC #014 to the construction contract with Emery Sapp & Sons for Project UT1205 – Contract 1, South Lawrence Trafficway Sanitary Sewer Relocations, increasing the contract amount by $181,450.   Staff Memo & Attachments

 

ACTION:      Authorize the City Manager to execute RFC #014 to the construction contract with Emery Sapp & Sons for Project UT1205 – Contract 1, South Lawrence Trafficway Sanitary Sewer Relocations, if appropriate.

 

e)       Consider authorizing the City Manager to execute an Engineering Services Agreement with Black & Veatch, in the amount of $56,722, for Preliminary Engineering Services for Project UT1403 - Evaluation of Rehabilitation and Replacement Options for the Stratford Elevated Tank.   Staff Memo & Attachments

 

ACTION:      Authorize the City Manager to execute an Engineering Services Agreement with Black & Veatch, in the amount of $56,722, for Preliminary Engineering Services for Project UT1403 - Evaluation of Rehabilitation and Replacement Options for the Stratford Elevated Tank, if appropriate.

 

4.       Receive staff report regarding City Code provisions related to guns and knives to HB 2578.   Staff Memo

 

ACTION:      Direct staff as appropriate.

 

5.       Receive project update on South Lawrence Trafficway phasing plan.   Staff Memo & Attachments

 

ACTION:      Receive update.

 

6.       Consider motion to recess into executive session for 30 60 minutes to discuss 1) possible real estate acquisition and 2) matters relating to employer-employee negotiations.   The justification for the executive session is to keep possible terms and conditions of possible real estate acquisition and employer-employee negotiation matters confidential at this time.  The City Commission will resume their regular meeting in the Commission meeting room at the conclusion of the executive session.

 

ACTION:      Approve motion, if appropriate.

 

 

 

F.         PUBLIC COMMENT:

 

 

G.        FUTURE AGENDA ITEMS:  Staff Memo

 

 

H.        COMMISSION ITEMS:

 

 

I.         CALENDAR:    Meeting List   2015 Budget Calendar.

 

1.    Consider dates for City/County/School District joint meeting.

 

·                     Public Meeting on Overview of the Rental Licensing and Inspection Program, Thursday, May 15, 6:00 – 8:00 p.m.  Location:  Union Pacific Depot, 402 N. 2nd Street.

 

·                     Fallen Officer Memorial Service, Friday, May 16, 9:00 a.m.  Location:  Investigations & Training Center, 4820 Bob Billings Parkway.

 

·                     Public Incentives Review Committee Meeting, Wednesday, May 21, 4:00 p.m.  Location:  City Commission Room.

 

·                     City of Lawrence day at T-Bones game, Thursday, May 22.

 

·                     City offices closed on Monday, May 26 in observance of Memorial Day.

 

·                     Public Meeting on Overview of the Rental Licensing and Inspection Program, Tuesday, June 3, 10:00 a.m. – 12:00 p.m.  Location:  Douglas County Fairgrounds Dreher Building, 2110 Harper Street.

 

·                     Dick’s Sporting Good Ribbon Cutting, Tuesday, June 3, 4:30 p.m.  Location:  2727 Iowa Street.

 

·                     Police Recruit Academy swearing-in ceremony, Friday, June 6, 8:30 a.m.  Location:  Investigations & Training Center, 4820 Bob Billings Parkway.

 

·                     June 10 City Commission meeting canceled.

 

·                     Douglas County Food Policy Council goal setting retreat, Wednesday, June 11, 10:45 a.m.  Location:  Circle S. Ranch, 3325 Circle S. Lane.

 

·                     Public Meeting on Overview of the Rental Licensing and Inspection Program, Wednesday, June 18, 6:00 – 8:00 p.m.  Location:  Lawrence Free State High School Commons, 4700 Overland Drive.

 

·                     Lawrence Public Library grand opening, Saturday, July 26, 10:00 a.m.

 

·                     Employee Service Awards, Friday, November 7, 11:30 a.m.  Location:  Douglas County Fairgrounds, Building 21.

 

·                     35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m.  Location:  Holiday Inn.

 

·                     National League of Cities conference, November 18-22, 2014.  Location: Austin, TX.

 

 

 

 

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J.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Building Code Board of Appeals:

One position expired 11/30/13 and is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15.  Both positions are designated for low/mod areas.

 

Contractor Licensing Board:

Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expired 12/31/13. 

 

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.  One position expired 09/30/13 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expired 01/31/14.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/14.  Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:

One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expired 04/30/14.  Eligibility requirements exist for this board.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.  One position will become vacant 04/30/14.

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/15.