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CITY COMMISSION

MEETING AGENDA

May 27, 2014 – 3:30 p.m.

(Posted on webpage at 5:00 p.m. on 05/22/14)

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Updates:

05/27/14 @ 11:30 a.m.:

 

 

 

A.        STUDY SESSION (3:30 – 5:30):

 

1.       Study Session on police facility:   1)  Review of architect study/square footage needs and projected costs. 2) Discussion of possible funding options.    Agenda & Attachments - Added 05/27/14

 

The City Commission Meeting will convene in the

City Commission Room at 6:35 p.m.

 

 

B.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim the week of June 1 – 7, 2014 as CPR Week.

 

2.       Presentation on recent Food Truck Festival event.

 

 

C.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 03/25/14.

 

2.       Receive minutes from various boards and commissions:

 

Aviation Advisory Board meetings of 02/26/14 and 03/26/14

Public Health Board meeting of 03/17/14

Public Incentives Review Committee meeting of 01/21/14

Sustainability Advisory Board meeting of 04/09/14

 

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Approve appointments as recommended by the Mayor.

 

6.       Bid and purchase items:

 

a)       Set a bid date of June 10, 2014, for Bid No. B1441- Demolition of structures at 1219 and 1220 E. 1600 Road.   Staff Memo

 

b)       Authorize the Utilities Department to purchase an E85 excavator for the purchase price of $85,457.32 from Clark Equipment Company DBA Bobcat Company.   Bid Memo & Attachments

 

7.       Adopt on first reading, Ordinance No. 8993, authorizing the use of the City’s eminent domain authority and condemning required right-of-way and easements for the improvement of E. 1600 Road for the Wakarusa Wastewater Treatment Plant improvements.   Staff Memo & Attachments

 

8.       Adopt on second and final reading, Ordinance No. 8991, establishing no parking along the north side of Tillerman Drive between Kasold Drive and Stonegate Court.

 

9.       Adopt the following Resolutions:

 

a)       Resolution No. 7074,  authorizing the use of the City’s eminent domain authority and the making of a survey to obtain required easements for the construction of a roundabout at Wakarusa and Inverness.  Set bid date of June 17, 2014,  for Project Number PW1341, Bid Number B1439, Wakarusa Drive, North of Oread West to North of Inverness Drive.    Staff Memo & Attachments

 

b)       Resolution No. 7075, authorizing the use of the City’s eminent domain authority and the making of a survey to obtain required easements for the construction of sanitary sewer relocations for the South Lawrence Trafficway.   Staff Memo & Attachments

 

10.     Approve Special Event, SE-14-00209, for the Big Brothers Big Sisters of Douglas County located on the outdoor patio of the Alvamar Clubhouse at 1809 Crossgate Drive on May 31, 2014. Submitted by Stacie Savlerson-Schroeder, Big Brothers Big Sisters of Douglas County, with permission from Alvamar Inc., property owner of record.   Staff Report

 

11.     Authorize Staff to Execute Contract with Pre-Qualified Plumbing Contractors to Complete I/I Defect Removal on Private Property.   Staff Memo & Attachments

 

12.     Approve a three percent (3%) merit increase to salary and two additional days (16 hours) of vacation annually for Michael Eglinski effective December 15, 2013.  Staff Memo

 

13.     Authorize the Mayor to sign a Release of Mortgage for Virginia Stephens, 2017 Rhode Island.   Staff Memo

 

 

 

D.        CITY MANAGER’S REPORT:          CM Report & Attachments    

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

E.         REGULAR AGENDA ITEMS:          

 

1.       Consider approving a Street Event Permit for the 2014 Lawrence Busker Fest for the use of the sidewalk and 10 parking stalls in front of 900 Massachusetts Street, and the closure of the 100 block of E 7th Street and the 100 block of E 8th Street on August 22-24, 2014 and consider adopting on first reading Ordinance No. 8992, allowing the possession and consumption of alcohol on the public right-of-way on the 100 block of E 7th Street and the 100 block of E 8th Street during the event.   Staff Memo & Attachments

 

ACTION:      Approve a street event permit for the 2014 Lawrence Busker Fest for the use of the sidewalk and 10 parking stalls in front of 900 Massachusetts Street, and the closure of the 100 block of E. 7th Street and the 100 block of E. 8th Street on August 22-24, 2014 and adopt on first reading, Ordinance No. 8992, allowing the possession and consumption of alcohol on the public right-of-way on the 100 block of E. 7th Street and the 100 block of E. 8th Street during the event, if appropriate.

 

2.       Consider at Text Amendment, TA-13-00488, to the City of Lawrence Land Development Code, Chapter 20, to allow for Participant Sports & Recreation, Outdoor uses with a Special Use Permit in the CN2 (Neighborhood Shopping Center) District. Submitted by Paul Werner Architects. (PC Item 8; recommended denial 9-1 on 4/23/14)   Staff Report   Existing CN2 Map   Correspondence   PC Minutes

 

ACTION:      Direct staff as appropriate.

 

3.       Consider motion to recess into executive session for approximately 30 45 minutes for matters relating to employer-employee negotiations and discussion of possible real estate acquisition.  The justification for the executive session is to keep employer-employee negotiation matters and possible terms and conditions of possible real estate acquisition confidential at this time.  The City Commission will resume their regular meeting in the Commission meeting room at the conclusion of the executive session.

 

ACTION:      Approve motion, if appropriate.

 

 

 

F.         PUBLIC COMMENT:

 

 

G.        FUTURE AGENDA ITEMS:  Staff Memo & Attachments

 

 

H.        COMMISSION ITEMS:

 

 

I.         CALENDAR:    Meeting List   2015 Budget Calendar.

 

1.       Consider dates for City/County/School District joint meeting.

 

·                     City of Lawrence day at T-Bones game, Thursday, May 22.

 

·                     City offices closed on Monday, May 26 in observance of Memorial Day.

 

·                     Public Meeting on Overview of the Rental Licensing and Inspection Program, Tuesday, June 3, 10:00 a.m. – 12:00 p.m.  Location:  Douglas County Fairgrounds Dreher Building, 2110 Harper Street.

 

·                     Dick’s Sporting Good Ribbon Cutting, Tuesday, June 3, 4:30 p.m.  Location:  2727 Iowa Street.

 

·                     Police Recruit Academy swearing-in ceremony, Friday, June 6, 8:30 a.m.  Location:  Investigations & Training Center, 4820 Bob Billings Parkway.

 

·                     Incident Command System for Executives and Senior Officials, Monday, June 9, 5:00 – 7:00 p.m.  Location:  Baldwin City Library, 800 7th Street, Baldwin City, KS.   Flyer

 

·                     June 10 City Commission meeting canceled.

 

·                     Douglas County Food Policy Council goal setting retreat, Wednesday, June 11, 10:45 a.m.  Location:  Circle S. Ranch, 3325 Circle S. Lane.

 

·                     Public Meeting on Overview of the Rental Licensing and Inspection Program, Wednesday, June 18, 6:00 – 8:00 p.m.  Location:  Lawrence Free State High School Commons, 4700 Overland Drive.

 

·                     City Commission Study Session, Tuesday, July 8, 3:30 p.m.  Location:  City Commission Room. Topic:  2015 Budget.

 

·                     Lawrence Public Library grand opening, Saturday, July 26, 10:00 a.m.

 

·                     Employee Service Awards, Friday, November 7, 11:30 a.m.  Location:  Douglas County Fairgrounds, Building 21.

 

·                     35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m.  Location:  Holiday Inn.

 

·                     National League of Cities conference, November 18-22, 2014.  Location: Austin, TX.

 

 

 

 

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J.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Building Code Board of Appeals:

One position expired 11/30/13 and is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15.  Both positions are designated for low/mod areas.

 

Contractor Licensing Board:

Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expired 12/31/13. 

 

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.  One position expired 09/30/13 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.

 

Lawrence Cultural Arts Commission:

One vacancy for a position that expired 01/31/14.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/14.  Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:

One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expired 04/30/14.  Eligibility requirements exist for this board.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.  One position will become vacant 04/30/14.

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/15.