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CITY COMMISSION

MEETING AGENDA

July 8, 2014 – 3:30 p.m.

(Posted on webpage at 5:15 p.m. on 07/03/14)

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Updates :

07/08/14 @ 2 :10 p.m. :

 

07/07/14 @ 2:30 p.m. :

 

 

 

A.        STUDY SESSION :

 

1.       2015 Budget Study Session. 2015 City Manager's Recommended Budget

 

The City Commission Meeting will convene in the City Commission Room

at 6:35 p.m.

 

 

 

B.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       None

 

 

C.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

2.       Approve licenses as recommended by the City Clerk’s Office.    

 

3.       Approve appointments as recommended by the Mayor.

 

4.       Bid and purchase items:

 

a)            Authorize City Manager to approve the following change orders at Sports Pavilion Lawrence:  1) Concrete at north, east and southeast sides of building ($20,511); 2) joints at tilt-up walls to foundation wall ($19,503); and 3) for vapor barrier for turf area ($8,362.80), for a total of $48,647.08.  Staff Memo & Attachments 

 

b)       Award bid for storm sewer pipe, Project No. PW1422, Mississippi Street (10th to 11th Street) Storm Sewer Infrastructure Materials to Oldcastle Precast in the amount of $27,154.24.  Bid Memo & Attachments

 

c)       Authorize payment to Green Teal, LLC in the amount of $18,122.94 for required right-of-way and related costs for property located at 4901 Legends Drive.  Staff Memo & Attachments

 

d)       Authorize the City Manager to execute Change Order #1 to the construction contract with Banks Construction for project UT1309, 23rd Street Waterline Replacement Project – Phase 1, Alabama to Louisiana increasing the contract amount by $30,595.  Staff Memo & Attachments

 

e)       Award the bid for the Comprehensive Rehabilitation project at 1308 E. 16th Street to T & J Holdings, Inc. for $24,830.  Bid Memo

 

5.       Adopt on first reading, Ordinance No. 9020, to allow increased occupancy during cold weather periods at the Lawrence Community Shelter (LCS), located at 3655 E. 25th Street.  Special Use Permit 1-3-10 for LCS, currently caps the shelter’s occupancy to 125 people.  Ordinance No. 9020 would permit up to 140 guests when nighttime temperatures are 40 degrees Fahrenheit or lower.  Staff Memo & Attachments 

 

6.       Adopt on second and final reading, the following ordinances:

 

a)       Ordinance No. 9009, allowing the sale, possession, and consumption of alcoholic liquor on public property in the 100 block of East 8th Street on Friday, September 26, 2014 from 1:30 p.m. – 11:00 p.m., for the KU Homecoming Pep Rally event. 

 

b)           Ordinance No. 9015, allowing the sale, possession, and consumption of alcohol in the 100 block of East 8th Street on Friday, August 8, 2014 for the Sandbar Birthday Party event.

 

c)       Ordinance No. 9017, allowing the sale, possession, and consumption of alcohol in the 700 block of Mississippi Street on Saturday, September 13, 2014 for the Old West Lawrence Neighborhood Association Block Party event.

 

d)       Ordinance No. 9008, establishing the 2015 water and wastewater service rates, effective November 15, 2014. 

 

7.       Approve annexing, A-14-00155, approximately 54.31 acres surrounding the proposed K-10 and Bob Billings Parkway interchange. Submitted by Charles F. Soules, Director of Public Works, City of Lawrence for Kansas Department of Transportation, property owner of record. Adopt on first reading, Ordinance No. 8994, to annex (A-14-00155) approximately 54.31 acres surrounding the proposed K-10 and Bob Billings Parkway interchange. (PC Item 2; approved 9-0 on 5/19/14)  Staff Memo  Proposed Interchange Map

 

8.       Approve the joint City/KU monument sign for Rock Chalk Park.  Staff Memo & Attachments           

 

9.       Authorize notice to proceed for the Rock Chalk Park trails (the low water crossings will proceed pending state/regulatory department approvals).  Staff Memo  Map  Architect Memo

 

10.     Approve a street event permit for use of various downtown city streets for The 2014 Light the Night Leukemia Walk on Saturday, September 20, 2014 from 7:00 p.m. to 9:00 p.m.  Staff Memo  Map

 

11.     Authorize the Mayor to sign a Release of Mortgage for Edith Gilbert, 2920 Yellowstone Drive.  Staff Memo

 

 

D.        CITY MANAGER’S REPORT:  CM Report & Attachments - Updated 07/07/14   

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

E.         REGULAR AGENDA ITEMS:          

 

1.       Consider the following items related to 1101 and 1115 Indiana Street, the HERE Kansas project request:         

 

a)       Approve rezoning, Z-14-00170, approximately 2.52 acres from RM32 (Multi-Family Residential) District and MU-PD (Mixed Use-Planned Development) District to MU-PD (Mixed Use-Planned Development) District, located at 1101 and 1115 Indiana St. Submitted by Hartshorne Plunkard Architects on behalf of HERE Kansas LLC, Contract purchaser.  Berkley Flats Apartments, LLC and Georgia Bell, property owners of record.  (PC Item 1A; approved 10-0 on 6/23/14)  Staff Memo and Attachments 

 

ACTION:      Approve rezoning (Z-14-00170) of approximately 2.52 acres from RM32 (Multi-Family Residential) District and MU-PD (Mixed Use-Planned Development) District to MU-PD (Mixed Use-Planned Development) District, located at 1101 and 1115 Indiana Street and adopt on first reading, Ordinance No. 9018, if appropriate.

 

b)       Approve Preliminary Development Plan, PDP-14-00183, for HERE Kansas, located at 1101 and 1115 Indiana St. Submitted by Hartshorne Plunkard Architects on behalf of HERE Kansas LLC, Contract purchaser. Berkley Flats Apartments, LLC and Georgia Bell, property owners of record. (PC Item 1B; approved 10-0 on 6/23/14)  Staff Memo & Attachments   PC Approved Plan   Updated Development Plan   Updated Street Parking Exhibit 

 

ACTION:      Approve preliminary development plan (PDP-14-00183) for HERE Kansas, located at 1101 and 1115 Indiana Street, if appropriate.

 

c)       Receive recommendation from the Public Incentive Advisory Committee and receive request from HERE Kansas related to a multi-use apartment building development.  Consider the establishment of a Neighborhood Revitalization Area (NRA) and authorization of Industrial Revenue Bond (IRB) financing for the project.  Staff Memo and Technical Report, Applicant 6-26-14 Letter and Staff Supplemental Information, Applicant Sales Tax Analysis and Supplemental Materials Provided by Applicant July 1, 2014, Property Condition Report

 

 

ACTION:      Conduct a public hearing on the establishment of a Neighborhood Revitalization Area at 1101 and 1115 Indiana Street and adopt on first reading, Ordinance No. 9021 establishing the revitalization area and approving the NRA plan, and adopt Resolution No. 7075, authorizing Industrial Revenue Bond financing in order to receive a sales tax exemption on project construction materials, if appropriate.

 

2.       Receive recommendation from the Public Incentive Advisory Committee and receive request from Hernly Associates for a Neighborhood Revitalization Area (NRA), to purchase City property at 1106 Rhode Island.  Consider the applicant’s purchase offer of $90,000 for 1106 Rhode Island Street and a city-provided development grant for up to $26,100.  Staff Memo & Attachments and PIRC Technical Report    Correspondence - Added 07/08/14

 

ACTION:      Conduct a public hearing on the establishment of a Neighborhood Revitalization Area at 1106 Rhode Island Street and adopt on first reading, Ordinance No. 9022 establishing the Neighborhood Revitalization Area and approving the Neighborhood Revitalization Area plan.  Authorize the sale of City property at 1106 Rhode Island for $90,000 and a City-provided development grant for up to $26,100, if appropriate.

 

3.       Consider recommendations from the Historic Resources Commission to designate the German Methodist Episcopal Church, located at 1000 New York Street, as a Landmark on the Lawrence Register of Historic Places (L-14-00028).  Staff Memo & Attachments  Staff Report   

 

ACTION:      Conduct a public hearing on the designation of the German Methodist Episcopal Church as a Landmark on the Lawrence Register of Historic Places and adopt on first reading, Ordinance No. 9019, for landmark designation of 1000 New York Street to the Lawrence Register of Historic Places, if appropriate.

 

4.       Consider recommendation to proceed with implementation of the ArtPlace project and place the project in the Capital Improvement Plan for construction in 2016 and consider authorizing staff to develop a Request for Qualifications for a design team to prepare the ArtPlace project plans, including a community involvement plan and an artistic streetscape.   Staff Memo & Attachments  Application  Preliminary Concept & Cost Estimate   CIP Budget Options    Correspondence - Added 07/08/14

 

ACTION:      Authorize staff to proceed with the ArtPlace project and develop a Request for Qualifications for a design team to prepare the appropriate ArtPlace project plans, if appropriate.

 

 

F.         PUBLIC COMMENT:

 

 

G.        FUTURE AGENDA ITEMS:              None.

 

 

H.        COMMISSION ITEMS:

 

 

I.         CALENDAR:   Meeting List   Budget Calendar

 

1.       Consider dates for City/County/School District joint meeting.   The School District will be suggesting some possible Wednesday dates.

 

·                     July 15 City Commission meeting canceled.

 

·                     Lawrence Public Library grand opening, Saturday, July 26, 10:00 a.m.

 

·                     July 29 City Commission meeting canceled.

 

·                     Dedication ceremony for Dierk Van Keppel’s, “A Ribbon of Light,” public art piece on July 29, 7:00 p.m. at the Lawrence Public Library.  A reception will follow the ceremony.

 

·                     Lawrence Schools Foundation Community Education Breakfast, Friday, September 5, 7:30 – 9:00 a.m.  Location:  Lawrence Holidome.

 

·                     Employee Service Awards, Friday, November 7, 11:30 a.m.  Location:  Douglas County Fairgrounds, Building 21.

 

·                     35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m.  Location:  Holiday Inn.

 

·                     National League of Cities conference, November 18-22, 2014.  Location: Austin, TX.

 

 

 

 

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J.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Aviation Advisory Board:

One vacancy for a position that expired 05/31/14.

 

Building Code Board of Appeals:

One position expired 11/30/13 and is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15.  Both positions are designated for low/mod areas.

 

Contractor Licensing Board:

Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.

 

Convention & Visitors Bureau Advisory Board:

Five positions expire 07/01/14.  Four positions are eligible for reappointment to additional terms and one position will become vacant.

Douglas County Community Corrections Advisory Committee:

Two positions expire 05/31/14 and both are eligible for reappointment to additional terms.

 

Douglas County Emergency Management Board:

One position expires 07/01/14 and is eligible for reappointment to an additional term.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.

 

Historic Resources Commission:

One vacancy for a position that expires 03/01/16.  Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expired 12/31/13. 

 

Human Relations Commission:

Two vacancies for positions that expire 09/30/14.

 

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.  One position expired 09/30/13 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

One vacancy for a position that expired 11/30/12 and one vacancy for a position that expired 11/30/13.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/14.  Five positions expired 12/31/13 and all are eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:

One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expired 04/30/14.  Eligibility requirements exist for this board.

 

Sales Tax Audit Committee:

One vacancy for a position that expires 04/30/14.  One position will become vacant 04/30/14.

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/15.