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CITY COMMISSION

MEETING AGENDA

July 22, 2014 – 5:15 p.m.

(Posted on webpage at 5:00 p.m. on 07/17/2014)

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Updates:

07/22/14 @ 4:50 p.m.:

 

07/18/14 @3:00 p.m.:

 

 

 

A.        Executive Session:

 

1.       Consider motion to recess into executive session for approximately 45 minutes for the purpose of discussion of matters relating to employer-employee negotiations and for the purpose of discussing possible property acquisition.  The justification is to keep employer-employee negotiation matters confidential at this time and to keep possible terms and conditions of property acquisition confidential at this time.  Upon conclusion of the executive session, the City Commission will take a short break.  The regular City Commission meeting will resume at approximately 6:35 P.M. in the City Commission meeting room

 

ACTION:      Approve motion to recess into executive session for approximately 45 minutes, if appropriate.

 

THE CITY COMMISSION WILL RECONVENE AT 6:35 P.M. FOR ITS REGULAR MEETING.

 

 

 

B.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Proclaim Tuesday, July 22, 2014 to be The City of Lawrence, Kansas Celebration of the 24th Anniversary of the Americans with Disabilities Act.

 

2.       Presentation by the Lawrence Police Foundation of five new Automated External Defibrillators (AEDS) for the Lawrence Police Department.

 

 

C.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Receive minutes from various boards and commissions:

 

a)    Traffic Safety Commission meeting from June 2, 2014.  Agenda Minutes

 

b)   Sister Cities Advisory Board meetings from 04/09/14 and 05/14/14

 

c)    Horizon 2020 Steering Committee meeting from June 9, 2014.  Meeting Minutes

 

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

3.       Approve appointments as recommended by the Mayor.

 

4.       Bid and purchase items:

 

a)            Set bid date of August 5, 2014 for PW1330 - Construction of Regional Detention Basin and Interceptor Trench for Lawrence VenturePark.  Staff Memo  Map

 

b)           Authorize the City Manager to enter into a cost share agreement with the Kansas Water Office and approve payment to the Kansas Water Office in the amount of $28,171 for the City’s portion of the ongoing Kansas River Algal Study.  Staff Memo

 

c)            Authorize the City Manager to Execute the Engineering Services Agreement with Professional Engineering Consultants in the amount of $42,406 for Project UT1419 8th Street Waterline Replacement, Indiana to Kentucky.  Staff Memo

 

d)            Authorize the City Manager to execute an amendment to a professional services agreement with Olsson Associates to include the development of traffic mitigation strategies associated with potential transit center site at 2201 Stewart for $23,900.  Staff Memo

 

e)            Approve the purchase of US Army Corp of Engineers approved Rip-Rap for use on the Kansas River Levee not to exceed $50,000.00 from Mid-States Material.  Staff Memo  Bids

 

f)             Authorize the City Manager to execute an agreement with Treanor Architects for a police facility program and site study in the amount of $32,525.00.

 

5.       Adopt the following ordinances on second and final reading:

 

a)    Ordinance No. 9020, allowing increased occupancy during cold weather periods at the Lawrence Community Shelter (LCS), located at 3655 E. 25th Street.  Special Use Permit 1-3-10 for LCS, currently caps the shelter’s occupancy at 125 people.  Ordinance No. 9020 would permit up to 140 guests when nighttime temperatures are 40 degrees Fahrenheit or lower.

 

b)   Ordinance No. 8994, annexing (A-14-00155) approximately 54.31 acres surrounding the proposed K-10 & Bob Billings Parkway interchange.

 

c)    Ordinance No. 9018, rezoning (Z-14-00170) approximately 2.52 acres from RM32 (Multi-Family Residential) District and MU-PD (Mixed Use-Planned Development) District to MU-PD (Mixed Use-Planned Development) District, located at 1101 and 1115 Indiana St. (PC Item 1A; approved 10-0 on 6/23/14)

 

d)    Ordinance No. 9019, designating 1000 New York Street as a landmark on the Lawrence Register of Historic Places.

6.       Authorize Mayor to sign the ITS Set-Aside Project Agreement with KDOT for the 6th Street, Wakarusa and Clinton Parkway ITS Project PW1337.  Staff Memo & Attachments  Agreement

 

7.       Approve Resolution 7078 which amends Resolution 7038 to include Wakarusa Drive, Clinton Parkway, and 23rd Street for use of bonds for fiber related projects included in the ITS Set-Aside Project Agreement and grant.  Resolution No. 7078

 

8.       Consider authorization of a 90-day temporary certificate of occupancy (TCO), if appropriate, to allow occupancy and use of the Kansas Athletics facilities at Rock Chalk Park, conditioned on final completion and City approval of various site plan requirements, public infrastructure improvements and minor building and fire code elements.  Staff Memo & Attachments

 

9.       Approve a Special Event Permit, SE-14-00273, for over-flow parking, to be located on the west portion of VenturePark property adjacent to the Douglas County Fairgrounds on August 1 and 2, 2014, for the demolition derby and ATV races at the Douglas County Fair, located at 2110 Harper Street.  Submitted by Julie Flory for the Douglas County Fair BoardStaff Memo 

 

10.     Authorize the Mayor to sign documents for the sale and transfer of title for city lot 91 and the south 25 feet of lot 89 on New Hampshire Street, commonly known as 947 New Hampshire to 9-10, L.C.  Staff Memo & Attachments  

 

11.     Approve the initiation of a performance audit of financial indicators to be conducted by the City Auditor.  Staff Memo

 

 

D.        CITY MANAGER’S REPORT:          CM Report & Attachments                

 

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

E.         REGULAR AGENDA ITEMS:

 

1.            Conduct a public hearing regarding a distance limitation waiver; Approve a street event permit and closure of the top deck of the New Hampshire Street Parking Garage for Saturday, September 13, 2014 from 12:00 AM to 11:59 PM; and, Adopt on first reading, Ordinance No. 9002, allowing the possession and consumption of alcohol on Saturday September 13, 2014 from 12:00 am to 11:59 pm on the top deck of the New Hampshire Street Parking Garage located at 927 New Hampshire Street for the Lawrence Arts Center Fall Fundraiser Event.  Staff Memo & Attachments  Aerial Map  Salvation Army Notice  Event Notice  Ordinance No. 9002   

                           

ACTION:        Conduct a public hearing.  Find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and a grant distance limitation waiver.  Approve the requested street event permit and closure of the top deck of the New Hampshire Street Parking Garage.  Adopt on first reading, Ordinance No. 9002, allowing the possession and consumption of alcoholic liquor on certain specified public property, if appropriate.

 

2.            Conduct a public hearing regarding distance limitation waiver; Approve a street event permit and closure of Massachusetts Street between North Park and South Park Streets from 8:00 a.m. to 9:00 p.m. on Sunday August 24, 2014; and, Adopt on first reading, Ordinance No. 9012, allowing the sale, possession and consumption of alcohol on Sunday August 24, 2014 from 8:00 a.m. to 9:00 p.m. in South Park and on Massachusetts Street between North Park and South Park Street for the Kansas State Fiddling and Picking Championship Event.  Staff Memo & Attachments  Aerial Map  Notice to Churches  Ordinance No. 9012

 

ACTION:      Conduct a public hearing.  Find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and grant distance limitation waiver.  Approve the requested street event permit and closure of Massachusetts Street between North Park and South Park Streets.  Adopt on first reading, Ordinance No. 9012, allowing the sale, possession and consumption of alcoholic liquor on certain specified public property, if appropriate.

 

3.            Consider authorizing publication of the 2015 Budget Summary and establishing August 5, 2014 as the public hearing date.  This establishes the maximum budget authority and property tax mill levy for the 2015 budget.  Staff Memo & Attachments  2015-2019 Capital Improvement Plan  Outside Agency Summary  Correspondence – Updated 07/22/14   Commission Inquiry Staff Memo - Added 07/22/14

 

ACTION:      Authorize publication of the 2015 Budget Summary and establish August 5, 2014 as the public hearing date, if appropriate.

 

4.       Receive architect’s report on proposed police department facility.  Report  Staff Memo & Attachments –Added 07/18/14

 

ACTION:      Receive report and direct staff as appropriate.

 

5.       City Auditor will present a Performance Audit:  Rock Chalk Park infrastructure improvement monitoring.  Audit Report   Staff Memo & Attachments - Added 07/22/14

 

ACTION:        Receive report and direct staff as appropriate.

 

 

F.         PUBLIC COMMENT:

 

 

G.        FUTURE AGENDA ITEMS: 

 

1.            Adopt on first reading, Ordinance No. 9004, establishing residential solid waste service rates for 2015.   Staff Memo & Attachments  Ordinance No. 9004

 

 

H.        COMMISSION ITEMS:

 

 

I.         CALENDAR:              Meeting List             Budget Calendar

 

1.       Consider dates for City/County/School District joint meeting.  August 20, 27; September 10, 17. 

 

·                     Reception to meet Director of Arts & Culture candidates, Wednesday, July 23, 7:00 p.m. at the Lawrence Arts Center.

 

·                     Lawrence Public Library grand opening, Saturday, July 26, 10:00 a.m.

 

·                     July 29 City Commission meeting canceled.

 

·                     Dedication ceremony for Dierk Van Keppel’s, “A Ribbon of Light,” public art piece on July 29, 7:00 p.m. at the Lawrence Public Library.  A reception will follow the ceremony.

 

·                     Lawrence Schools Foundation Community Education Breakfast, Friday, September 5, 7:30 – 9:00 a.m.  Location:  Lawrence Holidome.

 

·                     Luncheon Celebrating the 25th Anniversary of Sister City Relationship with Eutin, Germany, tentatively scheduled for October 3rd

·                     Dinner Celebrating the 25th Anniversary of Sister City Relationship with Eutin, Germany, tentatively scheduled for October 5th

 

·                     Employee Service Awards, Friday, November 7, 11:30 a.m.  Location:  Douglas County Fairgrounds, Building 21.

·                     35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m.  Location:  Holiday Inn.

 

·                     National League of Cities conference, November 18-22, 2014.  Location: Austin, TX.

 

 

 

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J.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Aviation Advisory Board:

One vacancy for a position that expired 05/31/14.

 

Board of Zoning Appeals/Sign Code Board of Appeals
Two positions expired 09/30/14 and both are eligible for reappointment to additional terms.

 

Building Code Board of Appeals:

One position expired 11/30/13 and is eligible for reappointment to an additional term.  Eligibility requirements exist for this board.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15.  Both positions are designated for low/mod areas.

 

Contractor Licensing Board:

Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.

 

Convention & Visitors Bureau Advisory Board:

Five positions expire 07/01/14.  Four positions are eligible for reappointment to additional terms and one position will become vacant.

 

Douglas County Community Corrections Advisory Committee:

Two positions expire 05/31/14 and both are eligible for reappointment to additional terms.

 

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.

 

Historic Resources Commission:

One vacancy for a position that expires 03/01/16.  Eligibility requirements exist for this board.

 

Homeless Issues Advisory Committee:

One vacancy for a position that expired 12/31/13. 

 

Hospital Board:
Three positions expire 09/30/14 and all are eligible for reappointment to additional terms.

Human Relations Commission:

Two vacancies for positions that expire 09/30/14 and 09/30/15. Additionally three positions will expire 09/30/14, with one position becoming vacant and two positions are eligible for reappointment to additional terms.

 

Jayhawk Area Agency on Aging:

One vacancy on the Advisory Council for a position that expires 09/30/14.  One position expired 09/30/13 and is eligible for reappointment to an additional term.

 

Lawrence Alliance:

Three current vacancies - one for a position that expired 11/30/13, one for a position that expires 11/30/14, and one for a position that expires 11/30/15.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/14. 

 

Mechanical Board of Appeals:

One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.

 

Plumbing Code Board of Appeals:

One vacancy for a position that expired 04/30/14.  Eligibility requirements exist for this board.

 

Sales Tax Audit Committee:

One vacancy for a position that expired 04/30/14. 

 

Sister Cities Advisory Board:

One vacancy for a position that expires 12/31/15.