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CITY COMMISSION
MEETING AGENDA
September 2, 2014 – 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 08/28/14)
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A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Monday, September 8, 2014 as International Literacy Day.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 07/01/14.
2. Receive minutes from various boards and commissions:
Horizon 2020 Steering Committee meeting of 08/11/14
Human Relations Commission meeting of 05/15/14
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Bid and purchase items:
a) Set a bid date of September 23, 2014 for Bid No. B1450, Project No. PW1429, for the replacement of the salt dome at 1120 Haskell Avenue. Staff Memo
b) Set a bid date of September 23, 2014 for Bid No. B1433, Project No. UT1312, Bob Billings Parkway Waterline Replacement. Staff Memo & Attachments
c) Set a bid date of September 30, 2014 for the Comprehensive Rehabilitation Program Projects at 212 Lincoln Street and 1215 Rhode Island Street. Staff Memo
d) Authorize the purchase of snow plow replacement parts from American Equipment Co., utilizing the City of Olathe contract, not to exceed $40,000. Bid Memo & Attachments
e) Authorize the purchase of one (1) half-ton truck for the Public Works Engineering Division, from Laird Noller Ford utilizing previous Bid #B1440, for the amount of $22,481. Bid Memo
f) Award the construction contract for Bid No. B1430, Project No. UT1315 - Arkansas Street Waterline Replacement, West 2nd Street to West 4th Street, to Banks Construction, LLC in the amount of $268,590 and authorize the City Manager to execute the construction contract. Staff Memo & Attachments
6. Adopt on second reading, Ordinance No. 9034, to rezone (Z-03-16-05) approximately 2.59 acres from PRD-2 (Planned Residential Development) District to POD-1 (Planned Office Development) District. The property is generally described as being located north of W. 6th Street (U.S. Highway 40) between Wakarusa Drive and Folks Road.
7. Approve extension request for Final Development Plan for Miracon Plaza Planned Commercial Development - Phase 1 [FDP-01-02-07] generally located at the northeast corner of Wakarusa Drive and Clinton Parkway. Submitted by Tim Herndon, for Timothy W. Schmidt of OFF-PISTE, Inc., property owner of record. The approved plan proposes construction of a two-story retail/office/bank building containing approximately 8,000 square feet and associated site improvements. The request proposes extension of the approval for this project for an additional 24 months. Staff Memo & Attachments
8. Authorize staff to advertise a Request for Proposals, RFP 1413, for Design Phase Engineering Services, for Project No. UT1421 - Kaw WTP Field Operations Building Expansion. Staff Memo
9. Receive request from the Kaw Valley Kickball League to build a scoreboard at Hobbs Park; refer to staff. Plans
10. Approve an event permit allowing Health Care Access to attach bras to the outside railings on the north and south bound Kansas River bridges from October 19 to November 1, 2014. Staff Memo
11. Approve the suspension of enforcement of City Code Section 14-407, prohibiting the discharge of firearms within the city) to allow a “shotgun” start at the Lawrence Police Foundation golf tournament on Monday, September 8, 2014 at The Orchards by Cobblestone, LLC Golf Course. Staff Memo
12. Approve as signs of community interest, a request from Lawrence Memorial Hospital Endowment Association to tie pink ribbons around lamp posts on Massachusetts Street, between 6th Street and 11th Street, and on Clinton Parkway, between Iowa Street and Kasold, from Sunday, October 5 through Monday, October 27, 2014. The purpose of the pink ribbons is to educate the general public about breast cancer awareness month.
13. Authorize the Mayor to sign a Mortgage Release for Phillip J. Cullison and Rachel A. Bachman, 2710 Bonanza. Staff Memo
C. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider adopting on first reading, Ordinance No. 9035, amending the City’s Schedule of No Parking Zones, and authorizing the City Manager to sign a Right of Way Agreement with Lawrence Bank for the temporary lease of two parking spaces at 8th and Massachusetts Streets. Staff Memo & Attachments
ACTION: Adopt on first reading, Ordinance No. 9035, amending the City’s Schedule of No Parking Zones, and authorizing the City Manager to sign a Right of Way Agreement with Lawrence Bank for the temporary lease of two parking spaces at 8th and Massachusetts Streets, if appropriate.
2. Consider awarding bid for installation of a portable artificial ice skating surface, railing system, and protective rubber matting around the rink, to Preservation Materials International for $80,748. Staff Memo & Attachments
ACTION: Award bid for the installation of a portable artificial ice skating surface, railing system, and protective rubber matting around the rink, to Preservation Materials International for $80,748, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List Budget Calendar
· City offices closed Monday, September 1 in observance of Labor Day.
· Lawrence Schools Foundation Community Education Breakfast, Friday, September 5, 7:30 – 9:00 a.m. Location: Lawrence Holidome.
· Butterfly Garden dedication, Saturday, September 6, 8:30 a.m. Location: Lawrence Public Library, 707 Vermont Street.
· Lawrence Chamber of Commerce Taste of Lawrence Fall Mixer, Thursday, September 11, 4:00 – 7:00 p.m. Location: Meadowbrook Apartments (Bob Billings Parkway and Crestline Drive) Invitation
· Neighborhood meeting to discuss truck routes on Delaware and Pennsylvania Streets, Monday, September 15, 5:00 p.m. Location: Poehler Loft Building, 832 Pennsylvania Street, on the south side. Meeting Notice
· Luncheon celebrating the 25th Anniversary of Sister City Relationship with Eutin, Germany, tentatively scheduled for October 3.
· Dinner celebrating the 25th Anniversary of Sister City Relationship with Eutin, Germany, tentatively scheduled for October 5.
· Dedication ceremony for the Sandra J. Shaw Community Health Park, Saturday, October 18. Time: TBD.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· Joint City/County/USD meeting, Monday, November 10, 5:00 – 6:30 p.m. Location: USD Administrative Offices.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One vacancy for a position that expired 05/31/14.
Board of Zoning Appeals/Sign Code Board of Appeals
Two
positions expire 09/30/14 and both are eligible for reappointment to additional
terms.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
Two positions expired 12/31/13. These positions are delegated for representatives from the Mechanical Board of Appeals and the Plumbing Code Board of Appeals.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/16. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
Hospital Board:
Three positions expire 09/30/14 and all are eligible for
reappointment to additional terms.
Two vacancies for positions that expire 09/30/14 and 09/30/15. Additionally three positions will expire 09/30/14, with one position becoming vacant and two positions are eligible for reappointment to additional terms.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
Three current vacancies - one for a position that expired 11/30/13, one for a position that expires 11/30/14, and one for a position that expires 11/30/15.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14.
Lawrence Douglas County Bicycle Advisory Committee:
One vacancy for a position that expires 12/31/15.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
One vacancy for a position that expired 04/30/14.
One vacancy for a position that expires 12/31/15.