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CITY COMMISSION
MEETING AGENDA
September 23, 2014 – 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 09/18/14)
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Updates:
09/23/14 @ 2:30 p.m.:
- Added additional survey results to Regular Agenda Item No. 3 – Mobile Food Vendors;
- Added correspondence to Regular Agenda Item No. 4 – Boys and Girls Club land donation; and
- Added a parking analysis review staff memo to Regular Agenda Item No. 5 – HERE @ Kansas.
09/22/14 @ 4:00 p.m.:
- Added as Consent Agenda Item No. 10 – a request for a street event permit for the Lawrence Bicycle Club’s 2014 Octoginta.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Recognition of Eutin Student Delegation and teacher Harro Künning.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Board of Zoning Appeals meeting of 08/07/14
Community Development Advisory Committee meeting of 04/24/14
Joint Economic Development Council meeting of 04/25/14
Lawrence Douglas County Bicycle Advisory Committee meeting of 08/19/14
Public Health Board meeting of 07/21/14
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Approve sole source purchase of one (1) Trimble GPS/GNSS R10 GPS Rover and Data Collector, for the Utilities Department, from Seiler Instrument in amount of $29,500. Staff Memo
b) Award Bid #1453 for dumpsters for the Public Works Department, to Downing Sales and Service, in the amount of $88,872. Bid Memo
c) Authorize the City Manager to execute an Engineering Services Agreement with Black & Veatch, in the amount of $99,548, for Design and Bid Phase Engineering Services for Project UT1418 - Kaw Water Treatment Plant Motor Control Center Replacement. Staff Memo
d) Authorize the City Manager to execute Supplemental Agreement No. 3 to the existing Engineering Services Agreement with Burns & McDonnell, in the amount of $40,000, for continued construction phase engineering services in conjunction with Project UT0701DS - Kaw Water Treatment Plant Transmission Main Phase I. Staff Memo & Attachments
6. Adopt the following ordinances on second and final reading:
a) Ordinance No. 9011, prohibiting parking without a permit and providing resident parking on Edgehill Road, along the northerly side of Edgehill Road from 110 feet east of Louisiana Street, east 50 feet for properties located at 1647 and 1649 Edgehill Road.
b) Ordinance No. 9035, amending the City’s Schedule of No Parking Zones, and authorizing the City Manager to sign a Right of Way Agreement with Lawrence Bank for the temporary lease of two parking spaces at 8th and Massachusetts Streets.
c) Ordinance No. 9037, for Special Use Permit (SUP-14-00259) for Pump Station No. 10 Addition, located at 3055 Louisiana St. (PC Item 1; approved 10-0 on 8 /25/14)
7. Approve Site Plan, SP-14-00345, and sidewalk dining and hospitality license for Lady Bird Diner located at 721 Massachusetts Street. Submitted by Matt Cullen for Robert and Sandra Schumm, property owners of record. Staff Report Site Plan
8. Approve Site Plan, SP-14-00330, and sidewalk dining and hospitality license for Pickleman’s located at 818 Massachusetts Street. Submitted by Daniel Vargas for G & P LC, property owner of record. Staff Report Site Plan
9. Authorize the Mayor to sign a Certificate and Acknowledgment Regarding the Lease Agreement and Estoppel related to the Industrial Revenue Bond financing for the Bliss Sports portion of the Rock Chalk Park Project. Staff Memo & Attachments
10. Approve a street event permit for the Lawrence Bicycle Club’s 2014 Octoginta, closing Massachusetts Street from 11th Street to 13th Street, on Sunday, October 12, from 7:00 a.m. – 9:00 a.m. Staff Memo & Attachments - Added 09/22/14
C. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider approving a street event permit allowing, with conditions, for the 2014 Color Run on Saturday, October 18, 2014. Staff Memo & Attachments
ACTION: Approve street event permit for the 2014 Color Run, if appropriate.
2. Receive recommendation from the Public Incentive Advisory Committee and receive request from 9 Del Lofts, LLC, for a Neighborhood Revitalization Area for the property at 900 Delaware Street, Lawrence Kansas and consider adopting on first reading, Ordinance No. 9040, establishing the revitalization area and approving the plan. Staff Memo & Attachments
ACTION: Conduct a public hearing on the establishment of a Neighborhood Revitalization Area at 900 Delaware Street and adopt on first reading, Ordinance No. 9040, establishing the revitalization area and approving the plan, if appropriate.
3. Consider adopting on first reading, Ordinance No. 9026, amending City Code Section 6-1711 Mobile Food Vendors to remove the time restriction for Mobile Food Vendors and the limit on the number of Vendors that can be located on properties where the City has approved a Site Plan establishing a location for a Mobile Food Vendor as a permanent or seasonal element of the site. Staff Memo & Attachments Correspondence Additional Survey Results - Added 09/23/14
ACTION: Adopt on first reading, Ordinance No. 9026, amending City Code Section 6-1711 Mobile Food Vendors to remove the time restriction for Mobile Food Vendors and the limit on the number of Vendors that can be located on properties where the City has approved a Site Plan establishing a location for a Mobile Food Vendor as a permanent or seasonal element of the site if appropriate.
4. Consider authorizing the Mayor to enter into an agreement with the Boys and Girls Club of Lawrence for the donation of approximately 10 acres adjacent to the site of the proposed police facility for a future teen center, contingent upon the successful sales tax referendum. Request Presentation Renderings Brochure Correspondence - Added 09/23/14
ACTION: Authorize the Mayor to enter into an agreement with the Boys and Girls Club of Lawrence for the donation of approximately 10 acres adjacent to the site of the proposed police facility for a future teen center, contingent upon the successful sales tax referendum, if appropriate.
5. Consider a request to revise the Preliminary Development Plan, PDP-14-00183, for HERE @ Kansas, located at 1101 & 1115 Indiana Street to reduce total parking spaces provided for the project from 683 to 583 (all 100 spaces requested to be removed are located within the onsite parking structure) and to affirm staff’s interpretation of the plan that the structure complies with the maximum height allowed per the zoning district. Staff Memo & Attachments Originally Approved Site Plan Correspondence Parking Analysis Review Staff Memo - Added 09/23/14
ACTION: Approve revised Preliminary Development Plan (PDP-14-00183) for HERE @ Kansas, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Retirement reception for Ed Mullins (23 years), Finance Director, September 19, 2:00 – 4:00 p.m. Location: City Commission Room.
· Town Hall meeting regarding police facility, Thursday, September 25, 7:00 – 8:00 p.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· September 30 City Commission meeting canceled due to it being the fifth Tuesday of the month.
· City Commissioners are invited to attend a luncheon celebrating the 25th Anniversary of the Sister City Relationship with Eutin, Germany, Friday, October 3, 12:00 p.m. Location: Carnegie Building, 9th and Vermont Streets, East Room. Lunch is by invitation only.
· City employee appreciation party, Friday, October 3, 4:00 – 8:30 p.m. Location: Sports Pavilion Lawrence at Rock Chalk Park.
· Police Department Facility Tour, Saturday, October 4, 12:00 – 4:00 p.m. (Police Department staff will be available to assist residents in a self-guided tour of the six locations used by the Lawrence Police Department.)
· City Commissioners are invited to attend a dinner celebrating the 25th Anniversary of the Sister City Relationship with Eutin, Germany, Sunday, October 5, 4:00 p.m. Location: Circle S. Ranch. Dinner is by invitation only.
· Grand opening for Sports Pavilion Lawrence at Rock Chalk Park, Sunday, October 5, 2:00 – 4:00 p.m. Location: 100 Rock Chalk Lane.
· Town Hall meeting regarding police facility, Thursday, October 16, 7:00 – 8:00 p.m. Location: Investigations & Training Center, 4820 Bob Billings Parkway.
· Dedication ceremony for the Sandra J. Shaw Community Health Park, Saturday, October 18. Time: 10:00 a.m.
· Police Department Facility Tour, Saturday, October 18, 12:00 – 4:00 p.m. (Police Department staff will be available to assist residents in a self-guided tour of the six locations used by the Lawrence Police Department.)
· Police Department Facility Tour, Saturday, October 25, 8:00 a.m. – 12:00 p.m. (Police Department staff will be available to assist residents in a self-guided tour of the six locations used by the Lawrence Police Department.)
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· Joint City/County/USD meeting, Monday, November 10, 5:00 – 6:30 p.m. Location: USD Administrative Offices.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
One vacancy for a position that expired 05/31/14.
Board of Zoning Appeals/Sign Code Board of Appeals
Two
positions expire 09/30/14 and both are eligible for reappointment to additional
terms.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
One position expired 12/31/13. This position is delegated for a representative from the Plumbing Code Board of Appeals.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/16. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
Hospital Board:
Three positions expire 09/30/14 and all are eligible for
reappointment to additional terms.
Two vacancies for positions that expire 09/30/14 and 09/30/15. Additionally three positions will expire 09/30/14, with one position becoming vacant and two positions are eligible for reappointment to additional terms.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/13 and is eligible for reappointment to an additional term.
Three current vacancies - one for a position that expired 11/30/13, one for a position that expires 11/30/14, and one for a position that expires 11/30/15.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14.
Lawrence Douglas County Bicycle Advisory Committee:
One vacancy for a position that expires 12/31/15.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
One vacancy for a position that expired 04/30/14.
One vacancy for a position that expires 12/31/15.