|
|
CITY COMMISSION
MEETING AGENDA
October 14, 2014 – 6:35 p.m.
(Posted on webpage at 4:45 p.m. on 10/09/14)
(10MB files take approximately 45 seconds to open)
Updates:
10/14/14 @ 3:45 p.m.:
- Defer Regular Agenda Item No. 3 – First Construction, LLC right-of-way request for 800 block New Hampshire/200 block of E. 9th Street partial road closures, until October 21, 2014.
10/14/14 @ 8:50 a.m.:
- Defer Regular Agenda Item No. 6 – PDP for 1101/1115 Indiana Street, HERE @ Kansas, until October 21, 2014.
10/13/14 @ 3:30 p.m.:
- Added corrected 09/16/14 City Commission meeting minutes to Consent Agenda Item No. 1; and
- Updated the Future Agenda Items Staff Memo.
10/10/14 @ 4:10 p.m.:
- Added additional correspondence to Regular Agenda Item No. 6 – PDP for 1101/1115 Indiana Street, HERE @ Kansas.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes of 09/09/14 and 09/16/14 - Corrected 10/13/14
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Bid and purchase items:
a) Set bid date of November 4, 2014 for the Weatherization Grant Program. Staff Memo
b) Award Bid No. 1450, roof replacement of a salt dome located at 1120 Haskell Avenue, to Delta Innovative Services, in the amount of $54,000. Bid Memo
c) Award Bid No. B1454, Project No. PW1312, Lawrence VenturePark Clean-up and Plugging of Water Production Wells, to R.D. Johnson Excavating Co., Inc., in the amount of $14,850, provided the contractor can meet the terms established in the contract documents. Bid Memo & Attachments
d) Waive staff estimate and award the bid for the comprehensive rehabilitation project at 212 Lincoln Street, to T & J Holdings, Inc., for $22,975 and reject the bid for the comprehensive rehabilitation project at 1215 Rhode Island Street as the bid amount exceeds the program limits of $25,000. Bid Memo
e) Authorize expenditure of $20,039.60 to IP Pathways to upgrade the City’s existing backup software. Staff Memo
f) Authorize the City Manager to execute an Engineering Services Agreements with Professional Engineering Consultants, in the amount of $122,581, for Project UT1427 - Michigan/Arkansas Street Waterline Replacement, and in the amount of $28,604.40 for Project UT1426 - Cedarwood Avenue Waterline Replacement. Staff Memo & Attachments
g) Authorize the City Manager to execute an Engineering Services Agreement with Professional Engineering Consultants, in the amount of $26,620, for Project UT1428 – 10th Street and New York Street 24” Watermain Relocation. Staff Memo & Attachments
h) Authorize the City Manager to execute a Supplemental Agreement, in the amount of $1,260,880, with Burns & McDonnell, for Engineering Services for Phase 1 Process Improvements for Project UT1209 – Taste and Odor, and Algal Toxin Water Treatment Process Evaluation. Staff Memo & Attachments
6. Adopt on first reading Ordinance No. 9029, exempting the Carma and CarmaHop ridesharing programs for a period of six (6) months from the provisions of STO 69(a). Staff Memo & Attachments Correspondence
7. Adopt the following ordinances on second and final reading:
a) Ordinance No. 9042, to rezone (Z-14-00314) approximately .269 acres from RM12 (Multi-Dwelling Residential) District to RMO (Multi-Dwelling Residential-Office) District, located at 1106 Rhode Island.
b) Ordinance No. 9043, for Special Use Permit (SUP-14-00326) for Rhody Delahunty Complex, located at 1106 Rhode Island.
c) Ordinance No. 9044, for Special Use Permit (SUP-14-00262) for the Wakarusa Wastewater Treatment Plant, located at 2300 E. 41st Street.
8. Authorize the City Manager to enter into a License Agreement with Associated Environmental, Inc., to allow for the installation and maintenance of a ground water monitoring well within the right-of-way adjacent to 2220 Harper Street. Staff Memo & Attachments
9. Direct staff to contract with Max Rieke Brothers to reconstruct approximately 500 LF of 31st Street, east of Ousdahl Road, with an estimated construction cost of $120,000. Staff Memo & Attachments
10. Approve a Street Event Permit for use of various city streets, including the rolling closure of the northbound lane of Massachusetts Street downtown from 7:30 a.m. – 8:00 a.m., on Saturday, November 1, 2014 for the 2014 Hunger Run 5K. Staff Memo & Attachments
11. Authorize staff to advertise a Request for Proposals, RFP R1415, for Design and Construction Phase Engineering Services for the 2016-2017 Watermain Relocation/Rehabilitation Program. Staff Memo
12. Authorize Mayor to sign a Mortgage Release for Patricia A. Smith, 255 North Michigan Street, #14-85. Staff Memo
13. Approve a traffic control plan for The University of Kansas to close lanes on Iowa Street for the Irving Hill Bridge Improvement Project, between 9:00 a.m. and 4:00 p.m. after the intersection at 23rd and Iowa Street is open to traffic. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Receive report from the City Auditor regarding Performance Audit: 2014 Sidewalk Data. Report
ACTION: Receive report.
2. Consider request from Douglas County to enter into agreement concerning continuing discussions with the Delaware tribe. Agreement
ACTION: Direct staff as appropriate.
3. DEFERRED UNTIL 10/21/14. Consider
approving a right of way permit for First Construction, LLC, to partially close
a portion of the 800 block of New Hampshire Street and to partially close the
200 block of East 9th Street for a 24 month period for the
construction of a building on the northeast corner of the intersection of 9th
Street and New Hampshire Street. Staff
Memo & Attachments
ACTION: Approve
a right of way permit for First Construction, LLC, to partially close a portion
of the 800 block of New Hampshire Street and to partially close the 200 block
of East 9th Street for a 24 month period for the construction of a
building on the northeast corner of the intersection of 9th Street
and New Hampshire Street, if appropriate.
4. Receive a petition from Corpus Christi Church to create a special assessment benefit district for a left turn lane on Bob Billings Parkway and adopt Resolution No. 7094, directing the improvement to be completed. Staff Memo & Attachments
ACTION: Adopt Resolution No. 7094, if appropriate.
5. Consider designating Pennsylvania Street, from 8th Street to 9th Street, as a “No Truck” route and consider adopting on first reading, the following ordinances: Staff Memo & Attachments
a) Ordinance No. 9045, installing a stop sign on 9th Street at Delaware Street.
b) Ordinance No. 9046, adding Delaware Street, from 8th Street to 11th Street, to the Truck Delivery Route Schedule.
c) Ordinance No. 9047, rescinding Ordinance No. 8814 that was established on October 23, 2013 that established a yield on eastbound 9th Street at Delaware Street.
d) Ordinance No. 9048, designating the speed limit of 20 mph on Delaware Street from 8th Street to 11th Street.
ACTION: Designate Pennsylvania Street, from 8th Street to 9th Street as a “No Truck” route, and adopt on first reading, Ordinance No. 9045, Ordinance No. 9046, Ordinance No. 9047, and Ordinance No. 9048, if appropriate.
6. DEFERRED until 10/21/14. Consider a request
to revise the Preliminary Development Plan, PDP-14-00183, for HERE
@ Kansas, located at 1101 & 1115 Indiana Street to reduce total parking
spaces provided for the project from 683 to 583 (all 100 spaces requested to be
removed are located within the onsite parking structure) and to affirm staff’s
interpretation of the plan that the structure complies with the maximum height
allowed per the zoning district. Staff Memo &
Attachments Correspondence -
Updated 10/10/14
Materials from 09/23/14 City Commission Meeting:
Parking
Analysis Review Staff Memo
ACTION: Approve
revised Preliminary Development Plan (PDP-14-00183) for HERE @ Kansas, if
appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 10/13/14
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Public Officials luncheon, hosted by Black Hills Energy, Wednesday, October 15, 12:00 p.m. – 1:30 p.m. Location: Lawrence Public Library. Invitation
· City employee United Way lunch and bake sale, Wednesday, October 15, 11:00 a.m. – 1:00 p.m. Location: Douglas County Fairgrounds, Building 21.
· Town Hall meeting regarding police facility, Thursday, October 16, 7:00 – 8:00 p.m. Location: Liberty Memorial Central Middle School Auditorium, 1400 Massachusetts Street.
· Dedication ceremony for the Sandra J. Shaw Community Health Park, Saturday, October 18. Time: 10:00 a.m.
· Police Department Facility Tour, Saturday, October 18, 12:00 – 4:00 p.m. (Police Department staff will be available to assist residents in a self-guided tour of the six locations used by the Lawrence Police Department.)
· Lawrence VenturePark Ribbon Cutting, Tuesday, October 21, 4:00 – 5:30 p.m. Location: Intersection of O’Connell Road and VenturePark Drive.
· Police Department Facility Tour, Saturday, October 25, 8:00 a.m. – 12:00 p.m. (Police Department staff will be available to assist residents in a self-guided tour of the six locations used by the Lawrence Police Department.)
· Welcome Reception for Christina McClelland, Director of Arts and Culture on Monday, November 3, 2014. Location: Lied Center Pavilion, 1600 Stewart Drive. Time: 5:30 p.m. to 6:30 p.m.
· 2014 Phoenix Awards, Saturday, November 2, 2:00 p.m. Location: Lawrence Arts Center, 940 New Hampshire Street.
· Employee Service Awards, Friday, November 7, 11:30 a.m. Location: Douglas County Fairgrounds, Building 21.
· Joint City/County/USD meeting, Monday, November 10, 5:00 – 6:30 p.m. Location: USD Administrative Offices.
· 35th Police Recruit Graduation, Thursday, November 13, 6:00 p.m. Location: Holiday Inn.
· Lawrence Hospital Board of Trustees meeting/luncheon with the City Commission, Tuesday, November 18, 11:30 a.m. – 1:00 p.m. Tentative.
· National League of Cities conference, November 18-22, 2014. Location: Austin, TX.
|
|
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13, two vacancies for positions that expired 09/30/14, and one vacancy for a position that expires 09/30/15. One additional position expired 09/30/14 and is eligible for reappointment to additional terms. Eligibility requirements exist for this board.
One position expired 12/31/13. This position is delegated for a representative from the Plumbing Code Board of Appeals.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/16. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
One vacancy for a position that expired 12/31/13.
Two vacancies for positions that expire 09/30/14 and 09/30/15. Additionally three positions will expire 09/30/14, with one position becoming vacant and two positions are eligible for reappointment to additional terms.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/14 and is eligible for reappointment to an additional term.
Three current vacancies - one for a position that expired 11/30/13, one for a position that expires 11/30/14, and one for a position that expires 11/30/15.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14.
Lawrence Douglas County Bicycle Advisory Committee:
One vacancy for a position that expires 12/31/15.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
One vacancy for a position that expired 04/30/14.
One vacancy for a position that expires 12/31/15.