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CITY COMMISSION
MEETING AGENDA
December 2, 2014 – 4:00 p.m.
(Posted on webpage at 4:20 p.m. on 11/26/14)
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Updates:
12/02/14 @ 1:45 p.m.:
- Added additional correspondence to Regular Agenda Item No. 6 – HERE development project.
12/01/14 @ 10:15 a.m.:
- Added correspondence to Regular Agenda Item No. 6 – HERE development project.
A. STUDY SESSION: (4:00 – 6 :00 p.m.)
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Horizon 2020 Steering Committee meeting of 10/27/14
Human Relations Commission meeting of 08/21/14
Parks and Recreation Advisory Board meeting of 11/11/14
Traffic Safety Commission meetings of 08/04/14 and 10/06/14
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Bid and purchase items:
a) Award three (3) year backhoe leases for the Public Works and the Utilities Departments to Murphy Tractor of Topeka for five (5) backhoes. Bid Memo
b) Authorize payment to Emery Sapp and Son, Inc. for Project UT1415 Emergency Sanitary Sewer Repair (1000 Block of Connecticut Street) for a total project cost of $553,369. Staff Memo & Attachments
c) Authorize the lease of seven (7) Ford Explorers for the Fire/Medical Department, from Laird Noller Ford, for a total amount of $211,483.92. (Annual payments will be $70,494.64 in 2015, 2016, and 2017, plus $7.00 in 2017 and the City owns the vehicles.) Bid Memo
4. Adopt on first reading, Ordinance No. 9049, authorizing the Codification of the ordinances of the City of Lawrence, Kansas. Staff Memo & Attachments
5. Affirm administrative approval of a demolition permit to demolish an accessory garage at 920 Missouri Street and approve a request by owner to waive related building permit or utility connection fees. Staff Memo & Attachments
6. Concur with the Traffic Safety Commission (TSC) on the following items:
a) To approve traffic calming on Lake Pointe Drive between Clinton Parkway and Candy Lane (TSC item #2; approved 6-2 on 8/4/14). Funding is not currently available for construction of traffic calming devices. Staff Memo TSC 08/04/14 Meeting Materials
b) To deny the request to establish no parking along the south side of University Drive from Brittany Place to Weston Square (TSC item #2; denied 8-0 on 10/6/14). Staff Memo TSC 10/06/14 Meeting Materials
c) To deny the request to establish no parking along the west side of Delaware Street between 9th Street & 11th Street (TSC item #3; denied 8-0 on 10/6/14). Staff Memo TSC 10/06/14 Meeting Materials
d) To establish a multi-way stop at Overland Drive and Queens Road and adopt on first reading, Ordinance No. 9055, establishing the multi-way stop (TSC item #5; approved 8-0 on 10/6/14). Staff Memo TSC 10/06/14 Meeting Materials
e) To establish yield signs on Laura Avenue and on Maple Lane at 13th Street and adopt on first reading Ordinance No. 9056, establishing the yield signs (TSC item #6; approved 8-0 on 10/6/14). Staff Memo TSC 10/06/14 Meeting Materials
D. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. City Auditor will request direction on a proposed audit plan.
ACTION: Direct staff as appropriate.
2. City Auditor will present Performance Audit: Financial Indicators
ACTION: Receive presentation; direct staff as appropriate.
3. Receive Greenhouse Gas Emissions Inventory Update Report from the Sustainability Coordinator, and consider request from the Sustainability Advisory Board to sign the 2014 Mayors Climate Protection Agreement. Greenhouse Gas Emissions Staff Memo Greenhouse Gas Emissions Inventory Update Report Greenhouse Gas Emissions Inventory Update Presentation Mayor's Climate Protection Agreement
ACTION: Receive report and authorize the Mayor to sign the 2014 Mayor’s Climate Protection Agreement, if appropriate.
4. Consider a request to rezone, Z-14-00300, approximately 0.8 acres from RSO (Single-Dwelling Residential-Office) District to CN2 (Neighborhood Commercial Center) District, located at 4101 W. 6th Street. Submitted by Doug and Berniece Garber, property owners of record. (PC Agenda Item 2; denied 9-0) Staff Report Map of Area PC Minutes Correspondence
ACTION: Receive request to rezone (Z-14-00300) approximately 0.8 acres, located at 4104 W. 6th Street, from RSO District to CN2. Direct staff as appropriate.
5. Consider request from Cornerstone Plaza, LLC to purchase one-half acre of Lawrence VenturePark property currently leased to them, located north of 2004 E. 23rd Street. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
6. Consider the following as they relate to the HERE @ Kansas mixed use development project located at 1101 and 1115 Indiana Street: Staff Memo & Attachments Correspondence - Updated 12/02/14
a) A request to revise the Preliminary Development Plan, PDP-14-00183, to meet the parking requirements of the project by employing shared parking via a shared parking agreement between HERE Kansas, LLC and the University of Kansas sharing 100 spaces on property owned by the University of Kansas and to reduce by 100 spaces the total parking spaces provided on the site of the HERE @ Kansas development (all 100 spaces requested to be removed from onsite are located within the onsite parking structure).
b) A Development and License Agreement related to the construction, maintenance, and operation of parking and other improvements in the rights-of-way of Mississippi Street and Indiana Street.
ACTION: Direct staff, as appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
· City Commission Study Session, Tuesday, December 9, 4:00 p.m. for discussion with RG Fiber regarding fiber policy. Location: City Commission Room.
· City Commission meeting scheduled for December 23 canceled.
· City offices closed on Thursday, December 25 in observance of the Christmas holiday.
· City Commission meeting, December 30, 9:00 a.m. and will consist of Consent Agenda items only.
· City offices closed Thursday, January 1, 2015 in observance of New Year’s Day.
· City offices closed Monday, January 19, 2015 in observance of Martin Luther King, Jr. Day.
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*dates in bold indicate City Commission meeting dates
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13, two vacancies for positions that expired 09/30/14, and one vacancy for a position that expires 09/30/15. One additional position expired 09/30/14 and is eligible for reappointment to additional terms. Eligibility requirements exist for this board.
One position expired 12/31/13. This position is delegated for a representative from the Plumbing Code Board of Appeals. One position expires 12/31/14 and is eligible for reappointment to an additional term. Two additional positions will expire 12/31/14 and are not eligible for reappointment. These positions are delegated for a representative that is a residential contractor and an architect/engineer.
Douglas County Senior Service Advisory Board:
One position expires 12/31/14 and is eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Homeless Issues Advisory Committee:
Two positions expire 12/31/14 and are eligible for reappointment to additional terms.
Two vacancies for positions that expired 09/30/14 and one vacancy for a position that expires 09/30/15.
One vacancy on the Advisory Council for a position that expires 09/30/14. One position expired 09/30/14 and is eligible for reappointment to an additional term.
Three current vacancies - one for a position that expired 11/30/13, one for a position that expires 11/30/14, and one for a position that expires 11/30/15. Five additional positions expire 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Four additional positions expire 12/31/14 and are eligible for reappointment to additional terms.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
Public Transit Advisory Committee:
Three positions expire 12/31/14, with two positions eligible for reappointment to an additional term and one position becoming vacant.
One vacancy for a position that expired 04/30/14.
One vacancy for a position that expires 12/31/15. Five additional positions expire 12/31/14 and all are eligible for reappointment to additional terms.
Sustainability Advisory Board:
One position expires 12/31/14 and is eligible for reappointment to an additional term.