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CITY COMMISSION
MEETING AGENDA
January 13, 2015 – 5:45 p.m.
(Posted on webpage at 4:50 p.m. on 01/08/15)
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Updates:
01/12/15 @ 9:40 a.m.:
- Changed the wording of Regular Agenda Item No. 4 – RCP payment – to include payment of professional engineering fees.
01/09/15 @ 3:35 p.m.:
- Added a staff memo and attachments to Regular Agenda Item No. 3 – professional services agreement related to the independent review of infrastructure costs at Rock Chalk Park.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of January 14 – 21 as Dr. Martin Luther King, Jr. week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 12/09/14.
2. Receive minutes from various boards and commissions:
Sustainability Advisory Board meetings of 09/17/14 and 10/08/14
Traffic Safety Commission meetings of 11/03/14 and 12/01/14
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set bid date of February 10, 2015, for Phase 1 of the Lawrence Solid Waste Facility at 2201 Kresge Road. Staff Memo
b) Approve an increase in the scope of services for a Historic/Archeological survey for the Environmental Assessment project at the Lawrence Municipal Airport with Airport Development Group for $7,428.14. Staff Memo & Attachments
7. Accept dedication of easements and rights-of-way associated with Final Plat, PF-14-00373, for Americare Addition No. 1, a 2 lot subdivision of approximately 20.7 acres, located at 3901 Peterson. Submitted by CFS Engineers, for Lawrence I, LLC, property owner of record. Staff Memo & Attachments
8. Approve submittal of the Five-Year Airport Capital Improvement Plan for the Lawrence Municipal Airport. Staff Memo & Attachments
9. Concur with the following recommendations of the Traffic Safety Commission:
a) To install Traffic Calming on Lyon Street between 7th Street and 9th Street (TSC item #2; approved 6-0 on 11/3/14). Funding is not currently available for construction of traffic calming devices. Staff Memo 11/03/14 TSC Meeting Materials - Item #2
b) To deny the request to change the Yield Sign to a Stop Sign on southbound Haskell Avenue at 11th Street (TSC item #3; denied 6-0 on 11/3/14). Staff Memo 11/03/14 TSC Meeting Materials - Item #3
c) To deny the request to establish a Multi-Way Stop at the intersection of 4th Street and Illinois Street (TSC item #4; denied 6-0 on 11/3/14). Staff Memo 11/03/14 TSC Meeting Materials - Item #4
d) To construct a Pedestrian Hybrid Beacon on 19th Street at Alabama Street (TSC item #4; approved 7-0 on 12/1/14). Funding is not currently available. Staff Memo 12/01/14 TSC Meeting Materials - Item #4
e) To install Traffic Calming on Elm Street, between 3rd Street and 4th Street (TSC item #5; approved 7-0 on 12/1/14). Funding is not currently available for construction of traffic calming devices. Staff Memo 12/01/14 TSC Meeting Materials - Item #5
10. Authorize the Mayor to sign a Mortgage Subordination Agreement for 908 West 3rd Street. Staff Memo
C. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider setting a bid date of February 17, 2015 for Bid No. B1467, Project UT1304, Contract No. 4 Wakarusa Wastewater Treatment Plant and Conveyance Corridor. Staff Memo & Attachments Integrated Plan CIP 2014 PowerPoint WWTP/Conveyance Corridor Project Update PowerPoint Black & Veatch WWTP Video
ACTION: Set bid date of February 17, 2015 for Bid No. B1467, Project UT1304 – Contract No. 4 Wakarusa Wastewater Treatment Plant and Conveyance Corridor, if appropriate.
2. Consider authorizing submittal of Lawrence Arts Center Our Town Grant Proposal to the National Endowment for the Arts to meet the January 15 deadline. Staff Memo & Attachments
ACTION: Authorize submittal of Lawrence Arts Center Our Town Grant Proposal to the National Endowment for the Arts, if appropriate.
3. Consider authorizing the Mayor to execute a professional services agreement and scope of services with McDonald & Associates, Inc., in substantially the form of the attached agreement and scope, for the independent review of the payment for certain infrastructure costs at Rock Chalk Park. Staff Memo & Attachments - Added 01/09/15
ACTION: Authorize the Mayor to execute a professional services agreement and scope of services with McDonald & Associates, Inc., in substantially the form of the attached agreement and scope, for the independent review of the payment for certain infrastructure costs at Rock Chalk Park, if appropriate.
4. Consider approving payment to RCP, LLC, in the amount of
$1,055,588.52, for loan origination, and loan interest costs, and professional engineering fees per the Rock
Chalk Park Development. Staff Memo
Link to RCP/Sports
Pavilion Lawrence Documents
ACTION: Approve
payment to RCP, LLC, in the amount of $1,055,588.52, for loan origination, and
loan interest costs, and professional
engineering fees per the Rock Chalk Park Development, if
appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Lawrence Safe Routes to School Community Meeting, Wednesday, January 14, 3:30 – 5:00 p.m. Location: West Middle School Cafeteria, 2700 Harvard Road.
· Community Listening Session regarding future police facility, Wednesday, January 14, 6:30 p.m. Location: City Commission Room, City Hall, 6 E. 6th Street.
· City offices closed Monday, January 19 in observance of Martin Luther King, Jr. Day.
· Community Listening Session regarding future police facility, Thursday, January 29, 6:30 p.m. Location: Lawrence Arts Center, Theater room, 940 New Hampshire.
· Chamber of Commerce Annual Meeting, Friday, January 30, 5:30 – 9:30 p.m. Location: Abe & Jake’s Landing, 8 E. 6th Street.
· City offices closed Monday, February 16 in observance of Presidents’ Day.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/13 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas. Three additional positions expired 09/30/14, with two becoming vacant and one position eligible for reappointment to additional terms. Eligibility requirements exist for this board.
One position expired 12/31/13. This position is delegated for a representative from the Plumbing Code Board of Appeals. One position expires 12/31/14 and is eligible for reappointment to an additional term. Two additional positions will expire 12/31/14 and are not eligible for reappointment. These positions are delegated for a representative that is a residential contractor and an architect/engineer.
Douglas County Senior Service Advisory Board:
One position expires 12/31/14 and is eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Two positions expire 01/31/15 and are eligible for reappointment to additional terms.
Homeless Issues Advisory Committee:
Two positions expire 12/31/14 and are eligible for reappointment to additional terms.
Two vacancies for positions that expired 09/30/14 and one vacancy for a position that expires 09/30/15.
One vacancy on the Advisory Council for a position that expired 09/30/14. One position expired 09/30/14 and is eligible for reappointment to an additional term.
Three current vacancies - one for a position that expired 11/30/13, one for a position that expired 11/30/14, and one for a position that expires 11/30/15. Five additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Cultural Arts Commission:
Three positions expire 01/31/15 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/14. Four additional positions expire 12/31/14 and are eligible for reappointment to additional terms.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a position that expires 05/31/16.
One vacancy for a position that expired 03/31/14. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. Eligibility requirements exist for this board.
Public Transit Advisory Committee:
Three positions expire 12/31/14, with two positions eligible for reappointment to an additional term and one position becoming vacant.
One vacancy for a position that expired 04/30/14.
One vacancy for a position that expires 12/31/15. Five additional positions expire 12/31/14 and all are eligible for reappointment to additional terms.
Sustainability Advisory Board:
One position expires 12/31/14 and is eligible for reappointment to