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CITY COMMISSION
MEETING AGENDA
January 20, 2015 – 5:45 p.m.
(Posted on webpage at 5:05 p.m. on 01/15/15)
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Updates:
01/20/15 @ 4:05 p.m.:
- Added staff memo to Regular Agenda Item No. 3 regarding Industrial Revenue Bond financing for the Pioneer Ridge Independent Living Project.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Board of Zoning Appeals meeting of 09/04/14
Community Development Advisory Committee meeting of 09/25/14
Historic Resources Commission meetings of 07/31/14, 08/21/14, 09/18/14, 10/16/14, and 11/20/14
Horizon 2020 Steering Committee meeting of 12/08/14
Joint Economic Development Council meeting of 09/11/14
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Award Bid No. B1465 – construction contract for Project No. UT1419 8th Street Waterline Replacement from Indiana Street to Kentucky Street - to Banks Construction, LLC in the amount of $406,850 and authorize the City Manager to execute the construction contract. Bid Memo & Attachments
b) Authorize the City Manager to execute Supplemental Agreement No.4 to the existing Engineering Services Agreement with Burns & McDonnell in the amount of $45,000 for continued construction phase engineering services in conjunction with project UT0701DS Kaw Water Treatment Plant Transmission Main Phase I. Staff Memo & Attachments
c) Approve Change Order No.1, in the amount of $17,450.52, for additional work on the PS15 site, located at N. Michigan Street and Pin Oak Drive, and authorize the City Manager to execute the Settlement Agreement and Mutual Release with Emcon, Inc. for Project No. UT0919 - General Wastewater Pumping Station Improvement Project Priority Group I – PS15. Staff Memo & Attachments
d) Authorize a purchase order in the amount of $50,195.89 to continue the City’s participation in the ESRI Enterprise License Agreement for small governments and for annual maintenance on the Data Interoperability Extension and Community Analyst Online for the period from January 22, 2015 through January 21, 2016. Staff Memo
e) Approve sole source purchase and authorize purchase of 40 TASER X2 models and associated equipment, from TASER International, in the amount of $63,167.08. Staff Memo
5. Adopt Resolution No. 7102, approving conditionally an application for low income housing tax credits from the State of Kansas for Bethel Estates of Lawrence, a proposed senior housing development located at 25th Terrace and O’Connell Road. Staff Memo & Attachments
6. Accept dedications of right-of-way and easements for Final Plat, PF-14-00441, for HERE Addition, located at 1101 and 1115 Indiana Street. Submitted by HERE Kansas, LLC for Berkeley Flats Development Company Limited Partnership and Georgia Bell, property owners of record. Staff Memo & Attachments
7. Authorize the Mayor to sign the Kansas Department of Transportation Authority to Award Contract Commitment of City Funds document for the Breezedale Monument Restoration Project. The total cost of the project is $121,193, with the City responsible for twenty percent (20%) or $24,300. Staff Memo
8. Receive Bert Nash Community Mental Health Center 2014 3rd Quarter Performance Report.
9. Authorize the Mayor to sign a Release of Mortgage for Bruce K. and Kristen E. Barlow, 815 Elm Street. Staff Memo
C. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider a Comprehensive Plan Amendment, CPA-14-00459, to Horizon 2020, Chapter 14 (West of K-10 Plan) to change designations from Low Density Residential, High Density Residential, and Residential Office, to Commercial Center - CC600, located at 6200 W. 6th Street. Submitted by Steven B. Schwada and Timothy B. Fritzel, co-managers of K-10/40 Development LC on behalf of TAT Land Holding Company LC, JDS Kansas LC, Kentucky Place LC, Venture Properties Inc., Sojac Land Company LC, Scotsdale Properties LC, and Tanglewood LC, property owners of record. Consider adopting on first reading, Joint City Ordinance No. 9069/County Resolution No. ____, for Comprehensive Plan Amendment (CPA-14-00459) to Horizon 2020, Chapter 14 (West of K-10 Plan) to change designations from Low Density Residential, High Density Residential, and Residential Office, to Commercial Center - CC600, located at 6200 W. 6th Street. (PC Item 2; approved 8-1 on 12/15/14) Staff Report West of K-10 Sector Plan PC Minutes Correspondence
ACTION: Approve Comprehensive Plan Amendment (CPA-14-00459) and adopt on first reading, Joint City Ordinance No. 9069/County Resolution No. ____, if appropriate.
2. Consider rezoning, Z-14-00458, approximately 120.6 acres located at 6200 W 6th Street from CC400 (Community Commercial Centers) District, RS7 (Single-Dwelling Residential) District, RM12D (Multi-Dwelling Residential) District, RM24 (Multi-Dwelling Residential) District, PCD (Planned Commercial Development) District, and RMO (Multi-Dwelling Residential–Office) District to CC600 (Community Commercial) District. Submitted by Steven B. Schwada and Timothy B. Fritzel, co-managers of K-10/40 Development LC on behalf of TAT Land Holding Company LC, JDS Kansas LC, Kentucky Place LC, Venture Properties Inc., Sojac Land Company LC, Scotsdale Properties LC, and Tanglewood LC, property owners of record. Consider adopting on first reading, Ordinance No. 9070, to rezone (Z-14-00458) approximately 120.6 acres located at 6200 W 6th Street. (PC Item 3; approved 9-0 on 12/15/14) Staff Report Map of Area PC Minutes Correspondence
ACTION: Approve rezoning (Z-14-00458) approximately 120.6 acres located at 6200 W 6th St from CC400 (Community Commercial Centers) District, RS7 (Single-Dwelling Residential) District, RM12D (Multi-Dwelling Residential) District, RM24 (Multi-Dwelling Residential) District, PCD (Planned Commercial Development) District, and RMO (Multi-Dwelling Residential–Office) District to CC600 (Community Commercial) District. Adopt on first reading Ordinance No. 9070, if appropriate.
3. Receive request for Industrial Revenue Bond financing (for purpose of accessing sales tax exemption on materials used in construction) from Midwest Health for Pioneer Ridge Independent Living Project located at Wakarusa Drive and Harvard Road. Consider referring to Public Incentives Review Committee for recommendation. Staff analysis has not been conducted on this request and a staff recommendation has not yet been prepared. Request and Renderings Application Staff memo regarding other senior living projects receiving Industrial Bond financing - Added 01/20/15
ACTION: Receive request and refer to Public Incentives Review Committee for recommendation, if appropriate.
4. Receive request from The Eldridge Hotel to establish a 15-year, 95% Neighborhood Revitalization Area for the property located at 705 Massachusetts Street and for Industrial Revenue Bond (IRB) financing for the purpose of accessing a sales tax exemption on project construction materials and consider referring the item to the Public Incentives Review Committee for a meeting on February 3, 2015 at 4:00 p.m. and consider setting February 10, 2015 as the date for a public hearing on the proposed NRA and Revitalization Plan. Staff analysis has not been conducted on this request and a staff recommendation has not yet been prepared. City Manager Memo Staff Memo & Attachments Project Rendering
ACTION: Receive request and refer to the Public Incentives Review Committee for recommendation and set February 10, 2015 as the date for the public hearing on the proposed NRA and Revitalization Plan, if appropriate.
5. Receive update regarding discussions with the East Lawrence Neighborhood Association representatives and receive briefing from Josh Shelton of el dorado, inc. regarding the preliminary design scope and fee proposal for the 9th Street Corridor (Art Place) project. Staff Memo & Attachments
ACTION: Receive update and direct staff as appropriate.
6. Consider authorizing the Mayor to execute a professional services agreement and scope of services with McDonald & Associates, Inc., in substantially the form of the attached agreement and scope, for the independent audit of the payment for certain infrastructure costs at Rock Chalk Park. Staff Memo & Attachments
ACTION: Authorize the Mayor to execute a professional services agreement and scope of services with McDonald & Associates, Inc., if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· City offices closed Monday, January 19 in observance of Martin Luther King, Jr. Day.
· Community Listening Session regarding future police facility, Thursday, January 29, 6:30 p.m. Location: Lawrence Arts Center, Theater room, 940 New Hampshire.
· Chamber of Commerce Annual Meeting, Friday, January 30, 5:30 – 9:30 p.m. Location: Abe & Jake’s Landing, 8 E. 6th Street.
· City offices closed Monday, February 16 in observance of Presidents’ Day.
· Joint City/County/USD meeting, Tuesday, February 17, 4:00 p.m. Location: City Commission Room. Topic includes discussion of west leg of the SLT.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expired 09/30/15. Both positions are designated for low/mod areas.
One vacancy for a position that expires 12/31/17. Three additional positions expired 12/31/14, with one position eligible for reappointment. Eligibility requirements exist for this board.
Convention & Visitors Bureau Advisory Board:
One vacancy for a position that expires 07/01/16 and one vacancy for a position that expires 07/01/18.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. One additional position expires 03/31/15 and is not eligible for reappointment. Eligibility requirements exist for this board.
Two positions expire 01/31/15 and both are eligible for reappointment to additional terms.
Historic Resources Commission:
Two positions expire 03/01/15, with one position eligible for reappointment and one position not eligible for reappointment. Eligibility requirements exist for this board.
Two vacancies for positions that expired 09/30/14 and one vacancy for a position that expires 09/30/15.
Three current vacancies for one position that expired 11/30/14 and two positions that expire 11/30/15. Five additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Cultural Arts Commission:
Three positions expire 01/31/15 and are eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Three positions expire 03/01/15, with two positions eligible for reappointment and one position is not eligible for reappointment.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expired 12/31/14. Four additional positions expired 12/31/14 and all are eligible for reappointment to additional terms.
One vacancy for a position that expired 03/31/14. Two additional positions expire 03/31/15 and both are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. One additional position expires 04/30/15 and is not eligible for reappointment. Eligibility requirements exist for this board.
Two positions expire 03/31/15. One position is eligible for reappointment. The other position is a joint city/county appointment and is not eligible for reappointment to an additional term.
Two positions expire 04/30/15 and both are eligible for reappointment.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/14.
One vacancy for a position that expired 04/30/14. Two additional positions expire 04/30/15 and are not eligible for reappointment.
Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms. One vacancy for a position that expires 12/31/15.
Sustainability Advisory Board:
Two vacancies for positions that expire 12/31/16.
Three positions expire 04/30/15 and all are eligible for reappointment to additional terms.