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CITY COMMISSION
MEETING AGENDA
February 3, 2015 – 5:45 p.m.
(Posted on webpage at 4:55 p.m. on 01/29/15)
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A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Community Development Advisory Committee meeting of 01/08/15
Horizon 2020 Steering Committee meeting of 01/12/15
Public Transit Advisory Committee meetings of 07/08/14 and 09/09/14
2. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Authorize the City Manager to execute an Engineering Services Agreement, in the amount of $17,083, with BG Consultants for Preliminary Engineering Services for Project UT1421 Kaw Water Plant Field Operations Expansion. Staff Memo
b) Authorize the City Manager to execute an agreement with The Watershed Institute and Land Trust and purchase 0.85 wetland credits in the amount of $63,750 related to UT1304 Wakarusa Wastewater Treatment Plant and Conveyance Corridor. Staff Memo & Attachments
5. Approve Special Event Permits, SE-15-00023, requested for seasonal garden sales at 2300 Louisiana Street from March 20 through June 30, 2015. (Four (4) administrative permits have been approved for this property for March 20 through May 15.) Submitted by Kaw Valley Greenhouses, Inc. for 2300 Louisiana Co, LLC, property owner of record. Staff Report Special Event Permit
6. Approve the following items related to Cedarwood Senior Cottages:
a) Approve Site Plan, SP-14-00525, for Cedarwood Senior Cottages, located at 2525 Cedarwood Ave. Submitted by Grob Engineering Services, LLC for Douglas County, property owner of record. Staff Report Site Plan
b) Approve Site Plan, SP-14-00526, for the United Way Building at 2516 Ridge Court Drive. Submitted by Grob Engineering Services, LLC for Douglas County, property owner of record. Staff Memo & Attachments
c) Accept dedications associated with Minor Subdivision, MS-14-00327, for Southridge Addition No. 6, located at 2516 Ridge Court Drive. Submitted by Grob Engineering Services, LLC for Douglas County, property owner of record. Staff Memo & Attachments
d) Receive letter from Tenants to Homeowners requesting funding from the City of Lawrence in the amount of $100,000 to assist with infrastructure improvements associated with the Cedarwood Senior Cottages project.
7. Authorize staff to negotiate an agreement with CFS Engineers for engineering services for the Kasold Drive Reconstruction Project, Project No. PW1505. The agreement will be presented at a later date to the City Commission for approval. Staff Memo & Attachments
8. Authorize the Mayor to execute Supplemental Agreement No. 2 with the Kansas Department of Transportation for Iowa Street, Irving Hill to Harvard Road, Project No. PW1012. Staff Memo & Attachments
9. Concur with the Traffic Safety Commission to establish No Parking along the west side of Tennessee Street for 50 feet north of the exit from Melrose Court, 1605 Tennessee Street and adopt on first reading, Ordinance No. 9072, establishing the No Parking (TSC item #6; approved 6-0 on 11/3/14). Staff Memo 11/03/14 TSC Meeting Materials
C. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
D. REGULAR AGENDA ITEMS:
1. Consider the recommendation from the Traffic Safety Commission to establish No Parking along the west side of Quail Creek Drive between 22nd Street and the northerly drive to Quail Creek Apartments and consider adopting on first reading, Ordinance No. 9071, establishing the No Parking (TSC item #5; approved 4-2 on 11/3/14). Staff Memo 11/03/14 TSC Meeting Information
ACTION: Concur with the Traffic Safety Commission to establish No Parking along the west side of Quail Creek Drive between 22nd Street and the northerly drive to Quail Creek Apartments and adopt on first reading, Ordinance No. 9071, establishing the No Parking, if appropriate
2. Consider setting a bid date of February 24, 2015 for the construction of the Maple Street storm water pump station - Project No. PW1133. Bid Memo & Attachments
ACTION: Set bid date of February 24, 2015 for the construction of the Maple Street storm water pump station, if appropriate.
3. Receive recommendation from Cultural Plan Steering Committee to proceed with Christine Harris Connections/Creative Community Builders to complete the Cultural Plan. Consider authorizing staff to negotiate and finalize an agreement with the firm based on the proposal submitted. Staff Memo & Attachments
ACTION: Authorize staff to negotiate and finalize an agreement with Christine Harris Connections/Creative Community Builders to complete the Cultural Plan, if appropriate.
4. Receive staff report and consider authorization of proposed Police Service Dog Program. Staff Memo Draft Administrative Policy Operations Manual PowerPoint Presentation
ACTION: Direct staff, as appropriate.
5. Consider adopting on first reading, Ordinance No. 9074, establishing 5:45 p.m. as the time for the beginning of City Commission meetings.
ACTION: Adopt on first reading, Ordinance No. 9074, establishing 5:45 p.m. as the time for the beginning of the City Commission meetings, if appropriate.
E. PUBLIC COMMENT:
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS:
H. CALENDAR: Meeting List
· Community Listening Session regarding future police facility, Thursday, January 29, 6:30 p.m. Location: Lawrence Arts Center, Theater room, 940 New Hampshire.
· Chamber of Commerce Annual Meeting, Friday, January 30, 5:30 – 9:30 p.m. Location: Abe & Jake’s Landing, 8 E. 6th Street.
· Public Incentives Review Committee meeting, Tuesday, February 3, 4:00 p.m. Location: City Commission Room.
· Jeremy Farmer Listening Session – Wednesday, February 11, 6:00 p.m. Location: North Lawrence Depot.
· Jeremy Farmer Listening Session – Thursday, February 12, 7:00 p.m. Location: East Lawrence Recreation Center.
· Jeremy Farmer Listening Session – Monday, February 16, 6:00 p.m. Location: Fire Station No. 5, 1911 Stewart Avenue.
· City offices closed Monday, February 16 in observance of Presidents’ Day.
· Joint City/County/USD meeting, Tuesday, February 17, 4:00 p.m. Location: City Commission Room. Topic includes discussion of west leg of the SLT.
· Jeremy Farmer Listening Session - Thursday, February 26, 6:00 p.m. Location: Sports Pavilion Lawrence, Champions Room.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expired 09/30/15. Both positions are designated for low/mod areas.
One vacancy for a position that expires 12/31/17. Three additional positions expired 12/31/14, with one position eligible for reappointment. Eligibility requirements exist for this board.
Convention & Visitors Bureau Advisory Board:
One vacancy for a position that expires 07/01/16 and one vacancy for a position that expires 07/01/18.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. One additional position expires 03/31/15 and is not eligible for reappointment. Eligibility requirements exist for this board.
Two positions expire 01/31/15 and both are eligible for reappointment to additional terms.
Historic Resources Commission:
Two positions expire 03/01/15, with one position eligible for reappointment and one position not eligible for reappointment. Eligibility requirements exist for this board.
Two vacancies for positions that expired 09/30/14 and one vacancy for a position that expires 09/30/15.
Three current vacancies for one position that expired 11/30/14 and two positions that expire 11/30/15. Five additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Cultural Arts Commission:
Three positions expire 01/31/15 and are eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Three positions expire 03/01/15, with two positions eligible for reappointment and one position is not eligible for reappointment.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expired 12/31/14. Four additional positions expired 12/31/14 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a position that expires 05/31/16.
One vacancy for a position that expired 03/31/14. Two additional positions expire 03/31/15 and both are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. One additional position expires 04/30/15 and is not eligible for reappointment. Eligibility requirements exist for this board.
Two positions expire 03/31/15. One position is eligible for reappointment. The other position is a joint city/county appointment and is not eligible for reappointment to an additional term.
Two positions expire 04/30/15 and both are eligible for reappointment.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/14.
One vacancy for a position that expired 04/30/14. Two additional positions expire 04/30/15 and are not eligible for reappointment.
Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms. One vacancy for a position that expires 12/31/15.
Sustainability Advisory Board:
Two vacancies for positions that expire 12/31/16.
Three positions expire 04/30/15 and all are eligible for reappointment to additional terms.