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CITY COMMISSION
MEETING AGENDA
February 17, 2015 – 4:00 p.m.
(Posted on webpage at 4:55 p.m. on 02/12/15)
(10MB files take approximately 45 seconds to open)
Update:
02/17/15 @ 2:30 p.m.:
- Added the following information to Regular Agenda Item No. 1 – Eldridge Expansion project:
- Rebate Summary with 15 year returns provided by Eldridge Hotel;
- Parking Chart provided by Eldridge Hotel;
- Staff Memo & Correspondence; and
- Correspondence.
02/13/15 @4:15 p.m.:
- Added Staff Memo & Attachments to Regular Agenda Item No. 4 - Consider city code provisions on jail fee recoupment.
A. Joint City/County/USD Study Session:
1. Receive briefing from KDOT representatives on K-10 project (Update on eastern leg and plans for western leg). SLT Update PowerPoint
2. 2015 State legislative update and discussion.
After a short break, the City Commission will begin its regular meeting at 5:45 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 01/13/15.
2. Receive minutes from various boards and commissions:
Aviation Advisory Board meeting of 09/24/14, 10/30/14, and 12/11/14
Horizon 2020 Steering Committee meeting of 01/26/15
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Approve sole source purchase of one CINT Commander System and the 836 Tactical Phone (Deployable Telephone System) for the Lawrence Police Department, from 836 Technologies, for $27,249. Staff Memo
b) Approve the purchase of static shelving for evidence storage for the Lawrence Police Department from Southwest Solutions, utilizing the State of Kansas Contract #4056, in the amount of $23,766.07. Staff Memo
c) Approve sole source purchase of 27 desktop computers for the Lawrence Police Department from Dell, utilizing the State of Kansas Contract #WN10ACA, for a total cost of $27,697.39. Staff Memo
d) Approve the sole source purchase of 15 Motorola MW810 Mobile Data Computers for the Lawrence Police Department from Topeka FM, utilizing the State of Kansas Contract #28440, for a total cost of $65,754. Staff Memo
7. Adopt the following ordinances on second and final reading:
a) Ordinance No. 9082, approving the Special Use Permit, SUP-14-00509, a multi-use facility that includes the following: Personal Improvement and Limited Manufacturing and Production uses, located at 512 E. 9th Street.
b) Ordinance No. 9083, for Comprehensive Plan Amendment (CPA-14-00516) to Horizon 2020: Chapter 14 (An Area Plan for the Intersection Area of West 6th Street & Wakarusa Drive) to revise the maximum retail cap from 127,487 square feet to 137,490 square feet to permit a commercial/retail development, located at 525 Wakarusa Drive.
c) Ordinance No. 9084, to rezone (Z-14-00515) approximately 2.982 acres from CO (Office Commercial) District to CC600-PD (Community Commercial with Planned Development Overlay) District, located at 525 Wakarusa Drive.
8. Approve a Text Amendment, TA-14-00534, to the City of Lawrence Land Development Code to create a use group for short-term loan or car title loan business, or similar business, and establish standards. Initiated by Planning Commission on 11/17/14. Adopt on first reading, Ordinance No. 9085, for a Text Amendment (TA-14-00534) to the City of Lawrence Land Development Code to create a use group for short-term loan or car title loan business, or similar business, and establish standards. (PC Item 5; approved 8-0 on 1/26/15) Staff Report Initiation Memo Code Sections Incorporation by Reference PC Minutes Correspondence
9. Approve Preliminary Development Plan, PDP-14-00511, for Hutton Farms West Phase II, located on 16.4 acres on the north side of Peterson Road between Daylily Drive and Wilma Way. The plan includes 87 units of duplex and detached residential units. Submitted by Paul Werner Architects, for North Forty LC, property owner of record. (PC Item 1; approved 8-0 on 1/26/15) Staff Report Preliminary Development Plan Sidewalk Exhibit Hutton Farms West PRD Existing Subdivision Plat Map of Area Correspondence PC Minutes
10. Approve revised dedications of right-of-way and easements for Final Plat, PF-14-00143, for Kellyn Addition, located at the northwest corner Queens Rd & Overland Drive. Submitted by Grob Engineering Services, for Prairie Rose Holdings LC, property owner of record. Staff Memo & Attachments
11. Authorize staff to relocate the City watermain on 9th Street between New Hampshire and the alley to the east (Rhode Island). This project is necessitated by the apartment complex (North Lofts project) beginning construction at the northeast corner of 9th and New Hampshire. Staff Memo & Attachments
12. Receive 2014 annual system development charge report from Utility Department.
13. Authorize the City Manager to execute a contract with the law firm of Fletcher, Rohrbaugh & Chahine to continue indigent defense services in municipal court for an additional two years. Staff Memo & Attachments
14. Approve as sign of community interest, a request from Pilot Club of Lawrence to place a temporary directional sign at 1600 E. 23rd Street from February 21-22, 2015. Staff Memo & Attachments
D. CITY MANAGER’S REPORT: Report & Attachments
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider adopting on first reading, Ordinance No. 9086, establishing the revitalization area and approving the NRA plan, and consider adopting Resolution No. 7104, authorizing Industrial Revenue Bond (IRB) financing for the purpose of accessing a sales tax exemption on project construction materials. Parking Space Utilization Staff Memo & Attachments Eldridge PowerPoint Presentation Returns Summary Table Rebate Summary with 15 year returns - Added 02/17/15 Parking Chart - Added 02/17/15 Correspondence - Added 02/17/15 Staff Memo & Correspondence - Added 02/17/15
02/10/15 Meeting Materials:
Summary of Taxes by Jurisdiction
ACTION: Adopt on first reading, Ordinance No. 9086, establishing a revitalization area and approving the NRA Plan and adopt Resolution No. 7104, authorizing Industrial Revenue Bond financing for the purpose of accessing a sales tax exemption on project construction materials, if appropriate.
2. Consider authorizing the City Manager to execute a Memorandum of Understanding with the University of Kansas concerning responsibilities and protocols for sexual violence crimes. Staff Memo & Attachments
ACTION: Authorize City Manager to execute MOU, if appropriate.
3. Consider authorizing the City Manager to execute an agreement with ETC Institute, in the amount of $29,950, for the 2015 Citizen Survey. Staff Memo & Attachments
ACTION: Authorize the City Manager to execute an agreement with ETC for the 2015 Citizen Survey, if appropriate.
4. Consider city code provisions on jail fee recoupment. Staff Memo & Attachments
ACTION: Direct staff as appropriate.
F. PUBLIC COMMENT:
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS:
I. CALENDAR: Meeting List
· Jeremy Farmer Listening Session – Thursday, February 12, 7:00 p.m. Location: East Lawrence Recreation Center.
· Jeremy Farmer Listening Session – Monday, February 16, 6:00 p.m. Location: Fire Station No. 5, 1911 Stewart Avenue.
· City offices closed Monday, February 16 in observance of Presidents’ Day.
· Joint City/County/USD meeting, Tuesday, February 17, 4:00 p.m. Location: City Commission Room. Topic includes discussion of west leg of the SLT.
· Jeremy Farmer Listening Session - Thursday, February 26, 6:00 p.m. Location: Sports Pavilion Lawrence, Champions Room.
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*dates in bold indicate City Commission meeting dates
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expired 09/30/15. Both positions are designated for low/mod areas.
One vacancy for a position that expires 12/31/17. Three additional positions expired 12/31/14, with one position eligible for reappointment. Eligibility requirements exist for this board.
Convention & Visitors Bureau Advisory Board:
One vacancy for a position that expires 07/01/16 and one vacancy for a position that expires 07/01/18.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/14 and one vacancy for a position that expires 03/31/15. One additional position expires 03/31/15 and is not eligible for reappointment. Eligibility requirements exist for this board.
Two positions expire 01/31/15 and both are eligible for reappointment to additional terms.
Historic Resources Commission:
Two positions expire 03/01/15, with one position eligible for reappointment and one position not eligible for reappointment. Eligibility requirements exist for this board.
Two vacancies for positions that expired 09/30/14 and one vacancy for a position that expires 09/30/15.
Three current vacancies for one position that expired 11/30/14 and two positions that expire 11/30/15. Five additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Cultural Arts Commission:
Two vacancies for one positon that expired 01/31/15 and 01/31/16. Two additional positions expired 01/31/15 and both are eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Three positions expire 03/01/15, with two positions eligible for reappointment and one position is not eligible for reappointment.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expired 12/31/14. Four additional positions expired 12/31/14 and all are eligible for reappointment to additional terms.
Lawrence Douglas County Metropolitan Planning Commission:
One vacancy for a position that expires 05/31/16.
One vacancy for a position that expired 03/31/14. Two additional positions expire 03/31/15 and both are eligible for reappointment to additional terms. Eligibility requirements exist for this board.
Plumbing Code Board of Appeals:
One vacancy for a position that expired 04/30/14. One additional position expires 04/30/15 and is not eligible for reappointment. Eligibility requirements exist for this board.
Two positions expire 03/31/15. One position is eligible for reappointment. The other position is a joint city/county appointment and is not eligible for reappointment to an additional term.
Two positions expire 04/30/15 and both are eligible for reappointment.
Public Transit Advisory Committee:
One vacancy for a position that expired 12/31/14.
One vacancy for a position that expired 04/30/14. Two additional positions expire 04/30/15 and are not eligible for reappointment.
Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms. One vacancy for a position that expires 12/31/15.
Sustainability Advisory Board:
Three vacancies for positions that expire 12/31/16.
Three positions expire 04/30/15 and all are eligible for reappointment to additional terms.