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CITY COMMISSION

MEETING AGENDA

May 5, 2015 – 5:45 p.m.

(Posted on webpage at 4:50 p.m. on 04/30/15)

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Updates:

05/05/15 @ 9:20 a.m.:

 

 

 

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

 

1.       Recognition of Southwest Middle School Future City team.

 

2.       Signing of the “BizFuel” Memorandum of Understanding during 2015 Small Business Week.

 

3.       Proclaim Saturday, May 9, 2015 as Sertoma Bar-B-Q Cook-Off Day.

 

4.       Proclaim the week of May 10 – 16, 2015 as Police Week and Friday, May 15 as Peace Officers’ Memorial Day.

 

5.       Proclaim the month of May, 2015 as Older Americans Month.

 

6.        Proclaim Saturday, May 9, 2015 as Letter Carriers Food Drive Day.

 

 

B.        CONSENT AGENDA:

 

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

 

1.       Approve City Commission meeting minutes from 02/17/15, 02/24/15, and 03/02/15.

 

2.       Receive minutes from various boards and commissions:

 

Board of Zoning Appeals meetings of 02/05/15 and 03/05/15

Historic Resources Commission meetings of 02/19/15 and 03/26/15

Parks and Recreation Advisory Committee meeting of 04/14/15

Public Incentives Review Committee meeting of 03/26/15

 

3.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

 

4.       Approve licenses as recommended by the City Clerk’s Office.    

 

5.       Bid and purchase items:

 

a)       Set bid date of May 19, 2015 for City Bid No. B1526 - Project No.  PW1412, 2014 CDBG Sidewalk Gap Program.  Staff Memo & Attachments

 

b)       Set bid date of May 19, 2015 for City Bid No. B1530 - Project No.  PW1521, 31st Street and O’Connell Road Lighting Project.    Staff Memo

 

c)       Award bid for four (4) ½-ton pickup trucks with four-wheel drive for the Utilities Department, to Laird Noller Ford, for $111,836.   Bid Memo

 

6.       Adopt on first reading, Ordinance No. 9111, authorizing up to $1,600,000 in industrial revenue bond (IRB) financing for Phase I of the Dwayne Peaslee Technical Training Center project located at 2920 Haskell Avenue, for the purpose of accessing a sales tax exemption on construction materials.  Staff Memo & Attachments

 

7.       Adopt on second and final reading, the following ordinances:

 

a)       Ordinance No. 9100, for a Special Use Permit (SUP-15-00019) for 12th & Haskell Recycle Center, to permit expansion of a Scrap and Salvage Operation, in conjunction with a Recycling, Collection and Processing Center, located at 1010 E 11th Street. (PC Item 3; approved 8-0 on 3/23/15)

 

b)       Ordinance No. 9103, for landmark designation (L-14-00556) of 1501 Pennsylvania Street to the Lawrence Register of Historic Places.

 

c)       Ordinance No. 9104, for landmark designation (L-14-00562) of 900 New York Street to the Lawrence Register of Historic Places.

 

d)       Ordinance No. 9105, for landmark designation (L-15-00046) of 1711 Massachusetts Street to the Lawrence Register of Historic Places.

 

e)       Ordinance No. 9106, for landmark designation (L-15-00047) of 947 Louisiana Street to the Lawrence Register of Historic Places.

 

f)       Ordinance No. 9107, for landmark designation (L-15-00048) of 809 Vermont Street to the Lawrence Register of Historic Places.

 

8.       Approve vacation of existing easements and acceptance of new utility and access easements as shown on the Minor Subdivision of Hutton Farms West No. 2, MS-15-00089.    Staff Memo & Attachments

 

9.       Receive request from the Historic Resources Commission to start the Landmark nomination process for City owned properties that meet the criteria in Chapter 22 for listing in the Lawrence Register of Historic Places.

 

10.     Receive communication from the Historic Resources Commission on the proposed land transfer of a portion of Clinton Park.    

 

11.     Approve a Special Event Permit, SE-15-00202, for Grad Grill at the Adams Alumni Center located at 1266 Oread Avenue, on May 8, 2015, from 11:00 a.m. – 5:00 p.m. Submitted by the KU Alumni Association, property owner of record.   Staff Report  Special Event Permit

 

12.     Approve a Substantial Amendment to the 2014 CDBG Annual Action Plan and Investment Summary of the 2013-2017 Consolidated Plan for reallocation of $12,000 from the Community Development Division Comprehensive Rehabilitation Program to the City of Lawrence Comprehensive Street Maintenance Program/Bike Lane Project, and reallocation of $24,543 from The Tenants to Homeowners Cedarwood Infrastructure Project to the City of Lawrence United Way parking lot improvement/repair project.   Set bid date of May 19, 2015 for City Bid No. B1531 - Project No.  PW1522, United Way Parking Lot Improvements. Staff Memo & Attachments   Bid Date Memo

 

13.     Accept petitions requesting a Benefit District be formed to complete repairs, and mill and overlay on Mesa Way, from Lawrence Avenue to Frontier Way, and adopt Resolution No. 7116 and Resolution No. 7117, setting out the findings of the Governing Body and ordering the repairs and set bid date of May 19, 2015 for City Bid No. B1532, Project No. PW1514 – 2015 Overlay and Concrete Rehabilitation Program (tied w/ PW159 & PW1520 – Mesa Way Street Improvements – Pioneer Ridge Center/ Subdivision Benefit Districts).    Benefit District Memo & Attachments    Bid Date Memo & Attachments

 

 

 

C.        CITY MANAGER’S REPORT:          Report & Attachments

 

 

D.        PUBLIC COMMENT:

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

 

E.         REGULAR AGENDA ITEMS:          

 

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

 

1.       DEFERRED FOR TWO WEEKS AT REQUEST OF APPLICANT.  Consider approving rezoning, Z-15-00022, approximately 0.27 acres from CS-UC (Commercial Strip with Urban Conservation Overlay) District to CS-UC (Commercial Strip with Urban Conservation Overlay) District with modification to the zoning restriction to permit a bar use without a food sales requirement, located at 804 Pennsylvania St. Submitted by Flint Hills Holdings on behalf of Ohio Mortgage Investors LLC, property owner of record. Consider adopting on first reading, Ordinance No. 9101, to rezone (Z-15-00022) approximately 0.27 acres from CS-UC (Commercial Strip with Urban Conservation Overlay) District to CS-UC (Commercial Strip with Urban Conservation Overlay) District with modification to the zoning restriction to permit a bar use without a food sales requirement, located at 804 Pennsylvania St. (PC Item 4; approved 6-2 on 3/23/15)    Staff Report   Map of Area   Ordinances   PC Minutes of 03/23/15   CC Minutes of 10/22/13   Correspondence - Updated 05/05/15

 

ACTION:      Approve rezoning (Z-15-00022) approximately 0.27 acres from CS-UC (Commercial Strip with Urban Conservation Overlay) District to CS-UC (Commercial Strip with Urban Conservation Overlay) District with modification to the zoning restriction to permit a bar use without a food sales requirement, located at 804 Pennsylvania St. Adopt on first reading, Ordinance No. 9101, if appropriate.

 

2.       Receive recommendation from the Public Incentive Advisory Committee and consider City participation in a City-County assistance package for Integrated Animal Health, including a three-year, $100,000 forgivable loan and a three-year, $115,000 lease subsidy for 700 square feet of space at the Lawrence Bioscience Technology Business Center main facility.   Staff Memo & Attachments

 

ACTION:      Approve city participation in an assistance package for Integrated Animal Health that includes a three year, $100,000 forgivable loan and a three year $115,000 lease subsidy for 700 square feet of space at the Lawrence Bioscience Technology Business Center main facility,  and authorize staff to finalize and the Mayor to execute a performance agreement with the company, if appropriate.

 

3.       Receive the Public Incentives Review Committee recommendation for the 2014 Annual Report: Economic Development Support & Compliance.   Staff Memo & Attachments

 

ACTION:      Review and accept the report, if appropriate. 

 

4.       Consider adopting the 2015 Action Plan and Investment Summary of the 2013-2017 Consolidated Plan, and consider adopting Resolution No. 7119, authorizing the Mayor to execute the agreements for the 2015 CDBG and HOME programs.   Staff Memo & Attachments

 

ACTION:      Adopt the 2015 Action Plan and Investment Summary of the 2013-2017 Consolidated Plan, and adopt Resolution No. 7119, authorizing the Mayor to execute the agreements for the 2015 CDBG and HOME programs, if appropriate.

 

5.       Consider authorizing staff to proceed with the 10 year design storm frequency of 100 cfs and consider approving the engineering scope of services fee for plans and specifications from Bartlett & West Engineers, Inc., for Project No. PW1133, Maple Street Pump Station, in the amount of $75,944.   Staff Memo & Attachments

 

ACTION:      Authorize staff to proceed with the 10 year design storm frequency of 100 cfs and approve the engineering scope of services fee for plans and specifications from Bartlett & West Engineers, Inc., for Project No. PW1133, Maple Street Pump Station, in the amount of $75,944, if appropriate.

 

6.       Direct staff on the 2015 City of Lawrence Community Survey.   Staff Memo   Survey   Michael Almon Edits

 

ACTION:      Direct staff as appropriate.

 

 

 

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments - Updated 05/05/15

 

 

G.        COMMISSION ITEMS:      City Commission Work Plan

 

 

H.        CALENDAR:   Meeting List

 

·                     Public input meeting on budget, Monday, May 4, 6:30 – 8:30 p.m.  Location:  Union Pacific Depot, 402 N. 2nd Street.

 

·                     Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Wednesday, May 6, 9:00 a.m.  Location:  Decade Coffee Shop.

 

·                     Cultural Plan Community Meeting #1, Wednesday, May 6, 6:30 – 8:30 p.m.  Location:  Jayhawk Room, Fire Station No. 5, 1911 Stewart Avenue.

 

·                     City Commissioners are invited to attend a meeting hosted by Justice Matters, Thursday, May 7 at 6:45 p.m.  Location:  The Lied Center.

 

·                     Cultural Plan Community Meeting #2, Saturday, May 9, 9:30 – 11:30 a.m.  Location:  City Commission Room.

 

·                     Public reception for City Manager, David Corliss, Monday, May 11, 5:30 – 7:30 p.m.  Location:  Carnegie Library.

 

·                     ECKAN Community Action Event, Wednesday, May 13, 2:00 – 4:00 p.m.  Location:  Broken Arrow Park.

 

·                     Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Thursday, May 14, 12:00 p.m.  Location:  Merchants Pub & Plate.

 

·                     Public input meeting on budget, Thursday, May 14, 6:30 – 8:30 p.m.  Location:  Jayhawk Room, Fire Station No. 5, 1911 Stewart Avenue.

 

·                     Fallen Officer Memorial, Friday, May 15, 9:00 a.m.  Location:  Investigations and Training Center, 4820 Bob Billings Parkway, near the flag pole.

 

·                     Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Monday, May 18, 6:00 p.m.  Location:  The Bourgeois Pig.

 

·                     City offices closed, Monday, May 25, in observance of Memorial Day.

 

·                     9th Street Corridor Citizen Advisory Committee meeting, Wednesday, May 27, 7:00 p.m.  Location:  Lawrence Public Library Auditorium.

 

·                     Economic Development Corporation, Investors Meeting, Thursday, May 28, 7:30 a.m.  Location:  Eldridge Hotel, Crystal Ballroom.

 

·                     Firefighter Recruit Graduation, Thursday, May 28, 6:00 – 7:30 p.m.  Location:  Oread Hotel, Hancock Room.

 

·                     Parks & Recreation Kickoff to Summer BBQ, Friday, May 29, 11:30 a.m. – 1:00 p.m.  Location:  South Park by the Bandstand.

 

·                     Lawrence Police Academy Swearing In Ceremony, Friday, June 5, 8:30 a.m.  Location:  Investigations & Training Center, 4820 Bob Billings Parkway.

 

·                     Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Thursday, June 11, 12:00 p.m.  Location:  Merchants Pub & Plate.

 

·                     Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Monday, June 15, 6:00 p.m.  Location:  Six Mile Tavern.

 

·                     9th Street Corridor Citizen Advisory Committee meeting, Wednesday, June 24, 7:00 p.m.  Location:  Lawrence Public Library Auditorium.

 

·                     City Commission meeting scheduled for June 30 is canceled due to it being the fifth Tuesday of the month.

 

·                     9th Street Corridor Citizen Advisory Committee meeting, Wednesday, July 29, 7:00 p.m.  Location:  Lawrence Public Library Auditorium.

 

·                     9th Street Corridor Public Presentation, Wednesday, August 19, 7:00 - 9:00 p.m. Lawrence Public Library Auditorium.  Topic:  Complete Street Document.

 

·                     2015 International Association for Public Participation Conference, September 9 – 11.  Location:  Portland Oregon.

 

·                     9th Street Corridor Citizen Advisory Committee meeting, Wednesday, October 28, 7:00 p.m.  Location:  Lawrence Public Library Auditorium.

 

·                     9th Street Corridor Public Presentation, Wednesday, November 18, 7:00 p.m. New York Elementary.  Topic:  Design Development.

 

 

 

 

May 2015

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June 2015

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*dates in bold indicate City Commission meeting dates

 

 

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

 

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

 

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.

 

Contractor Licensing Board:

One vacancy for a position that expires 12/31/17. Three additional positions expired 12/31/14, with one position eligible for reappointment. Eligibility requirements exist for this board.

 

Convention & Visitors Bureau Advisory Board:

One vacancy for a position that expires 07/01/18.

 

Electrical Code Board of Appeals:

One vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.

 

Historic Resources Commission:

One vacancy for a position that expired 03/01/15 and is designated as a real estate position, and one vacancy for a position that expires 03/01/16 and is designated for a historian.

 

Human Relations Commission:

One vacancy for a position that expires 09/30/15.

 

Joint Economic Development Council:

One vacancy for an at-large position that expires 10/31/15.

 

Lawrence Alliance:

Three vacancies for positions that expire 11/30/15. Four additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.

 

Lawrence Citizens Advisory Board:

One vacancy for a position that expired 03/01/15. Two additional positions expired 03/01/15 and are eligible for reappointment.

 

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expired 12/31/14. Four additional positions expired 12/31/14 and all are eligible for reappointment to additional terms.

 

Mechanical Board of Appeals:

One position expired 03/31/14. Eligibility requirements exist for this board.

 

Pedestrian-Bicycle Issues Task Force:

This is a new task force, established by Resolution No. 7106, adopted on March 24, 2015.  Eleven members of the pubic shall be appointed to this task force.

 

Public Incentive Review Committee:

One vacancy for a position that expires 01/31/16. This position is designated for a representative recommended by the Sustainability Advisory Board.

 

Public Transit Advisory Committee:

One vacancy for a position that expired 12/31/14. 

 

Sales Tax Audit Committee:

One position expired 04/30/15 and is eligible for reappointment.

 

Sister Cities Advisory Board:

Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms. One vacancy for a position that expires 12/31/15.

 

Traffic Safety Commission:

One vacancy for a positon that expires 04/30/18.