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CITY COMMISSION
MEETING AGENDA
June 16, 2015 – 3:00 p.m.
(Posted on webpage at 4:55 p.m. on 06/15/15)
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Updates:
06/12/15 @ 5:05 p.m.:
- Added Study Session Agenda & Attachments.
06/15/15 @ 4:45 p.m.:
- Added correspondence to Consent Agenda Item No. 13;
- Added correspondence to Regular Agenda Item No. 2;
- Added Regular Agenda Item No. 5 – discussion on affordable housing; and
- Updated the City Manager’s Report.
A. STUDY SESSION: (3:00 – 5:15 p.m.)
1. City Commission Study Session - Agenda & Attachments - Added 06/12/15
· Revenue Forecast
· Outside Funding Requests
After a short break, the City Commission will resume
its regular meeting at 5:45 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 03/31/15 and 04/07/15.
2. Receive minutes from various boards and commissions:
Horizon 2020 Steering Committee meeting of 05/11/15
Social Services Funding Advisory Board meeting of 05/27/15
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Approve appointments as recommended by the Mayor.
6. Bid and purchase items:
a) Set a bid date of July 14, 2015 for Bid No. B1539 Protective Maintenance Coatings for Pump Station PS5 and Wastewater Treatment Plant Primary Sludge Pump Station. Staff Memo & Attachments
b) Set a bid date of July 21, 2015 for Bid No. B1538 UT1418 Kaw Water Treatment Plant Motor Control Center Replacement. Staff Memo
c) Award Bid No. B1521 for the Utilities 2015 Pump and Motor Rehabilitation Program, to the identified low bidder for each bid item, for a combined total bid award of $346,956. Bid Memo
d) Reject bids for Bid No. B1529, Project No. PW1428 – 23rd Street Lighting, as bids received were over staff estimates. Staff Memo & Attachments
7. Adopt on first reading, the following ordinances:
a) Ordinance No. 9112, revising the West Baldwin Creek Gravity Sewer Line Connection Fee. Staff Memo & Attachments
b) Ordinance No. 9125, amending Sections 5-1805 and 5-1835 of the City Code, pertaining to signs, and repealing existing Sections 5-1805 and 5-1835. Staff Memo & Attachments
c) Ordinance No. 9126, amending the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, by repealing Chapter XIII, Article 2, Section 13-219. Staff Memo & Attachments
8. Adopt on second and final reading Ordinance No. 9092, amending section 6-108.17, repealing existing Chapter VI, Article 6, and enacting in its place Chapter VI, Article 6 of the Code of the City of Lawrence, Kansas, 2015 Edition and amendments thereto, pertaining to taxicabs businesses and taxicab vehicles
9. Adopt joint Cities-County Resolution No. 7124, establishing the Douglas County Emergency Management Board as the Local Emergency Planning Committee, and defines the purpose, organization, policies, duties, and authorities of the board, as well as defines the authorities and duties of the Director of Douglas County Emergency Management. Staff Memo
10. Approve staff recommendation to establish no parking along the south side of 11th Street for a distance of 60 feet east of Rhode Island Street and repair of the inlet located on the SW corner of the intersection of Rhode Island Street and 11th Street, at an estimated cost of $1,000. Staff Memo & Attachments
11. Approve an event permit allowing the closure of the 700 block of Mississippi Street from 3:00 p.m. to 8:00 p.m. on Saturday September 19, 2015 for the Old West Lawrence Neighborhood Association Block Party and adopt on first reading, Ordinance No. 9120, allowing the sale, possession and consumption of alcohol on the 700 block of Mississippi Street during the event. Staff Memo & Attachments
12. Approve a street event permit for the Lawrence Originals allowing the closure of 7th Street between Kentucky Street and Tennessee Street on Saturday, July 4, 2015 from 7:00 a.m. to 11:59 p.m. and adopt on first reading, Ordinance No. 9119, allowing the sale, possession and consumption of alcohol on 7th Street between Kentucky Street and Tennessee Street on Saturday, July 4, 2015 from 7:00 a.m. to 11:59 p.m. for the Lawrence Originals July 4th event. Staff Memo & Attachments
13. Approve a Street Event Temporary use of right-a-way permit allowing the closure of the 100 block of E 8th Street from 12:00 p.m. on Saturday July 11, 2015 to 1:00 a.m. on Sunday, July 12, 2015 for the 2015 Django Birthday Party and adopt on first reading, Ordinance No. 9118, allowing the sale, possession and consumption of alcohol on the 100 block of E 8th Street during the event from 12:00 p.m. on Saturday July 11, 2015 to 1:00 a.m. on Sunday, July 12, 2015 for the 2015 Django Birthday Party. Staff Memo & Attachments Correspondence - Added 06/15/15
D. CITY MANAGER’S REPORT: Report & Attachments - Updated 06/15/15
E. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
F. REGULAR AGENDA ITEMS:
1. Conduct public hearing regarding a benefit district for intersection improvements at 6th Street and Champion Lane. Consider adopting Resolution No. 7123, establishing the benefit district and authorizing the improvements. Staff Memo & Attachments
ACTION: Conduct public hearing. Adopt Resolution No. 7123, establishing a benefit district and authorizing intersection improvements at 6th Street and Champion Lane, if appropriate.
2. Discuss construction traffic related to the development of Langston Heights subdivision. Staff Memo & Attachments Correspondence – Updated 06/15/15
ACTION: Direct staff as appropriate.
3. Consider adopting on first reading, Ordinance No. 9124, renaming the Lawrence Citizen Advisory Board to the Citizen Advisory Board for Fair and Impartial Policing, and amending the code provisions related thereto. Staff Memo & Attachments
ACTION: Adopt on first reading, Ordinance No. 9124, renaming the Lawrence Citizen Advisory Board to the Citizen Advisory Board for Fair and Impartial Policing, and amending the code provisions related thereto, if appropriate.
4. Receive presentation on the Comprehensive Annual Financial Report (CAFR). Staff Memo 2014 Comprehensive Annual Financial Report CAFR Communication Letter CAFR Management Letter
ACTION: Receive presentation and direct staff as appropriate.
5. Discussion on affordable housing with Justice Matters.
ACTION: Direct staff as appropriate.
6. Consider motion to recess into executive session for approximately 20 minutes for the purpose of discussing matters related to employer-employee negotiations. The justification for the executive session is to keep negotiation matters confidential at this time.
ACTION: Approve motion to recess into executive session for approximately 20 minutes, if appropriate.
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments
H. COMMISSION ITEMS: City Commission Work Plan
I. CALENDAR: Meeting List
· 9Del Lofts Ribbon Cutting, Friday, June 12, 4:30 p.m. Location: 901 Delaware Street.
· Juneteenth Celebration, Saturday, June 13, 10:00 a.m. – 9:00 p.m. Location: South Park.
· Conversations with a Commissioner, hosted by Mayor Jeremy Farmer, Monday, June 15, 6:00 p.m. Location: Six Mile Tavern.
· City Commission Study Session, June 16, 3:00 – 5:15 p.m. Location: City Commission Room. Topic: Revenue Forecast and Outside Funding Requests.
· Health Department Community Celebration, Thursday, June 18, 5:00 – 6:00 p.m. Location: Community Health Facility – 2nd Floor. Invitation
· Lawrence Douglas County Valor Awards Golf Tournament, Tuesday, June 23, 7:00 a.m. Location: Eagle Bend Golf Course.
· City Commission Study Session, June 23, 3:00 – 5:15 p.m. Location: City Commission Room. Topic: CIP and Equipment Needs.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, June 24, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· Douglas County Town Hall meeting, Monday, June 29, 6:00 p.m. Location: Douglas County Courthouse. Topic: Potential Jail expansion and mental health crisis intervention center projects.
· City Commission meeting scheduled for June 30 is canceled due to it being the fifth Tuesday of the month.
· City offices closed, Friday, July 3, in observance of Independence Day.
· City Commission Study Session, July 7, 3:00 – 5:15 p.m. Location: City Commission Room. Topic: 2016 Recommended Budget and Citizen Survey Results.
· City Commission Study Session, July 14, 3:00 – 5:15 p.m. Location: City Commission Room. Topic: 2016 Recommended Budget continued, other topics as needed.
· Justice Matters/Tenants to Homeowners meeting on affordable housing, Friday, July 17, 9:00 a.m. – 2:30 p.m. Location: Carnegie Building.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, July 29, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· 9th Street Corridor Public Presentation, Wednesday, August 19, 7:00 - 9:00 p.m. Lawrence Public Library Auditorium. Topic: Complete Street Document.
· Joint City/County/USD meeting, Monday, August 24, 5:00 p.m. Location: TBD.
· 2015 International Association for Public Participation Conference, September 9 – 11. Location: Portland Oregon.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, October 28, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· 9th Street Corridor Public Presentation, Wednesday, November 18, 7:00 p.m. New York Elementary. Topic: Design Development.
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*dates in bold indicate City Commission meeting dates
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer.
Convention & Visitors Bureau Advisory Board:
One vacancy for a position that expires 07/01/18. Three additional positions expire 07/01/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expired 03/01/15 and is designated as a real estate position, and one vacancy for a position that expires 03/01/16 and is designated for a historian.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/15.
Two vacancies for positions that expire 11/30/15. Four additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Two positions expired 03/01/15 and are eligible for reappointment.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
One position expired 04/30/15 and is eligible for reappointment.
Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms. One vacancy for a position that expires 12/31/15.
One vacancy for a positon that expires 04/30/18.