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CITY COMMISSION
MEETING AGENDA
June 23, 2015 – 5:45 p.m.
(Posted on webpage at 4:45 p.m. on 06/18/2015)
(10MB files take approximately 45 seconds to open)
Updates:
06/23/15 @ 2:10 p.m.:
- Updated Study Session Materials;
- Added correspondence and a map to Consent Agenda Item No. 17 – 1145 Pennsylvania update;
- Added correspondence to Consent Agenda Item No. 19 – Kansas Fiber Network Agreement;
- Added additional correspondence and draft minutes to Regular Agenda Item No. 2 – East Ninth Street Plan;
- Added correspondence to Regular Agenda Item No. 5 – Roundabout at Harvard and Wakarusa; and
- Updated the Future Agenda Item Memo.
06/22/15 @ 5:40 p.m.:
- Added Study Session Agenda and Materials;
- Added to Consent Agenda Item No. 7 – second reading of Ordinance No. 9118 and Ordinance No. 9119;
- Deferred at applicants request, Consent Agenda Item No. 11 – Rockledge Addition MS;
- Added as Consent Agenda Item No. 20 – authorize Mayor to sign Release of Mortgage;
- Added correspondence to Regular Agenda Item No. 2 – Ninth Street Plan;
- Added as Regular Agenda Item No. 6 – executive session for employer-employee negotiations; and
- Added the links for the Future Agenda Items Memo and the City Commission Workplan.
A. STUDY SESSION: (3:00 – 5:15 p.m.)
1. City Commission Study Session Agenda & Materials - Updated 06/23/15
- 2016 Budget: Guest Tax, CVB, Capital Improvements Program and Equipment
After a short break, the City Commission will resume
its regular meeting at 5:45 p.m.
B. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
C. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Approve City Commission meeting minutes from 04/14/15.
2. Receive minutes from various boards and commissions:
Aviation Advisory Board meeting of 04/02/15
Sustainability Advisory Board Minutes of 05/13/15
Traffic Safety Commission Minutes of 05/04/15
Mechanical Board of Appeals Minutes of 03/26/15 and 04/23/15
3. Approve all claims. The list of approved claims will be posted to the agenda the day after the City Commission meeting.
4. Approve licenses as recommended by the City Clerk’s Office.
5. Bid and purchase items:
a) Award City Bid
No. B1536, Project Number PW1518 – O’Connell Road, Southbound Lanes, North of
23rd Street to R. D. Johnson Excavating Co., Inc. in the amount of $262,311.00
provided the contractor can meet the terms established in the contract
documents. Bid Memo & Attachments
b) Award Bid No. B1507, Project No. PW1442, 6th Street Fiber Project, to K&W Underground, Olathe, KS, in the amount of $322,347.85, provided the contractor can meet the terms established in the contract documents. Bid Memo & Attachments
6. Adopt on first reading, the following ordinances:
a) Receive request from David Hamby on behalf of Garber Property Management for consideration of changing street named Candy Lane to Lakeside Lane and adopt Ordinance 9123 renaming the private street "Candy Lane" to "Lakeside Lane". Staff Memo & Attachments
7. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9112, revising the West Baldwin Creek Gravity Sewer Line Connection Fee. Staff Memo & Attachments
b) Ordinance No. 9125, amending Sections 5-1805 and 5-1835 of the City Code, pertaining to signs, and repealing existing Sections 5-1805 and 5-1835. Staff Memo & Attachments
c) Ordinance No. 9126, amending the Code of the City of Lawrence, Kansas, 2015 Edition, and amendments thereto, by repealing Chapter XIII, Article 2, Section 13-219. Staff Memo & Attachments
d) Ordinance No. 9120, allowing the sale, possession and consumption of alcohol on the 700 block of Mississippi Street from 3:00 p.m. to 8:00 p.m. on Saturday September 19, 2015 for the Old West Lawrence Neighborhood Association Block Party. Staff Memo & Attachments
e) Ordinance No. 9119, allowing the sale, possession and consumption of alcohol on 7th Street between Kentucky Street and Tennessee Street on Saturday, July 4, 2015 from 7:00 a.m. to 11:59 p.m. for the Lawrence Originals July 4th event.
f) Ordinance No. 9118, allowing the sale, possession and consumption of alcohol on the 100 block of E 8th Street during the event from 12:00 p.m. on Saturday July 11, 2015 to 1:00 a.m. on Sunday, July 12, 2015 for the 2015 Django Birthday Party.
8. Concur with the following recommendations from the Traffic Safety Commission:
a) To approve a Traffic Calming for Atchison Avenue and deny Traffic Calming for 26th Street (TSC item #2; approved 8-0 on 5/4/15). Staff Memo & Attachments
b) To approve a Marked Crosswalks across the east and north legs of the intersection of 27th Street & Lawrence Avenue (TSC item #3; approved 8-0 on 5/4/15). Staff Memo & Attachments
c) To approve a Marked Crosswalk, together with a Pedestrian Refuge Island and Curb Ramps across Lawrence Avenue at the extension of the sidewalk from Holcomb Park (TSC item #4; approved 8-0 on 5/4/15). Staff Memo & Attachments
d) To deny the request to establish No Parking along one side of W. 26th Street and along one side of Atchison Avenue (TSC item #5; denied 8-0 on 5/4/15). Staff Memo & Attachments
e) To deny the request to change the Yield Sign to a Stop Sign on southbound Haskell Avenue at 11th Street (TSC item #3; denied 6-0 on 11/3/14). Staff Memo & Attachments
9. Authorize the City Manager to Execute a Professional Services Agreement in the amount of $99,460 with Raftelis Financial Consultants for the Water and Sewer Rate Model Update, Project UT1429. Staff Memo
10. Authorize Staff to Negotiate an Engineering Services Agreement with Walter P Moore for Preliminary Engineering Services for Project UT1503 Kaw Water Treatment Plant Structural Condition Assessment. Staff Memo
11. DEFERRED AT APPLICANTS
REQUEST. Accept dedications of right-of-way and easement, and
vacation of right-of-way for Quarry Lane associated with Minor Subdivision,
MS-15-00213, for Rockledge Addition No. 1, located west of 2112 Bob Billings
Parkway. Submitted by Landplan Engineering, for Robert W. Lichtwardt and
Elizabeth T. Lichtwardt Revocable Trust, property owner of record. Staff
Memo & Attachments
12. Accept vacation of and dedications of easements for Final Plat, PF-15-00248, for The Reserve at Alvamar No. 4, located at 1733 Bobwhite Dr. Submitted by Landplan Engineering, for Christopher and Amanda Storm, property owners of record. Staff Memo & Attachments
13. Authorize staff to bind coverage for Property and Casualty insurance ($162,086) and Emergency Service Organization Package insurance ($58,697) for the insurance period of July 1, 2015, through July 1, 2016. Staff Memo
14. Authorize the renewal of the City’s annual agreement for Microsoft software maintenance for the period of July 1, 2015 – June 30, 2016 to Software House International for $89,264. Staff Memo
15. Approve a Special Event Permit, SE-15-00306, for a fireworks viewing party at Gaslight Gardens, located at 317 N 2nd St. The event will occur July 4, 2015. Submitted by Gaslight Gardens for Riverfront Properties of Lawrence LLC, property owner of record. Staff Report & Attachments
16. Approve staff to reserve all eight courts at Sports Pavilion Lawrence for the Sunflower Showcase Tournament for July 24th and 25th. Staff Memo & Attachments
17. Receive update on 1145 Pennsylvania regarding existing code violations and staff’s enforcement actions to initiate. Staff Memo & Attachments Correspondence - Added 06/23/15 Site Area Map - Added 06/23/15
18. The City Commission is requested to approve Resolution 7126 authorizing the sale of water and sewage system refunding revenue bonds, series 2015-B. Staff Memo & Attachments
19. Authorize agreement with Kansas Fiber Network for use of city owned fiber. Staff Memo & Attachments Correspondence - Added 06/23/15 Presentation - Added 06/24/15
20. Authorize the Mayor to sign a Release of Mortgage for Kimberli S. Eddins, 1220 Pennsylvania Street. Staff Memo - Added 06/22/15
D. CITY MANAGER’S REPORT: Reports & Attachments
E. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
1. Receive update from consultant and provide input on cultural plan development. Staff Memo & Attachments
ACTION: Provide input to the consultants, as appropriate.
2. Receive East Ninth Street Work Plan Draft. Staff Memo & Attachments Correspondence - Updated 06/23/15 Draft CAC minutes from 06/03/15 - Added 06/23/15
ACTION: Accept work plan draft, as appropriate.
3. Continuation of the public hearing held on June 16, 2015 regarding a benefit district for intersection improvements at 6th Street and Champion Lane, Project Number PW1507. Consider adopting Resolution No. 7123, establishing the benefit district and authorizing the improvements. Staff Memo & Attachments
ACTION: Continue public hearing and approve Resolution No. 7123 with the method of assessment being that the costs are spread 50% to the properties north of 6th Street and 50% to the properties south of 6th Street, then spread on a square footage basis.
OR
Continue public hearing and direct staff to change the method of assessment to a square footage basis for all property in the benefit district (the process will need to start over and a new public hearing date will need to be established at a future City Commission meeting).
4. Police facility discussion framework feedback and direction. Staff Memo
ACTION: Direct staff regarding framework and timeline, if appropriate.
5. Consider Federal-Aid Highway Safety Improvement Funds in the amount of $600,000 for intersection improvements for the construction of a roundabout at Harvard & Wakarusa. Staff Memo & Attachments Correspondence - Added 06/23/15
ACTION: Accept Federal-Aid Highway Safety Improvement Funds in the amount of $600,000 for intersection improvements for the construction of a roundabout at Harvard & Wakarusa, subject to future intersection design discussions for the intersection, if appropriate.
6. Consider motion to recess into executive session for approximately 30 for the purpose of discussing matters related to employer-employee negotiations. The justification for the executive session is to keep negotiation matters confidential at this time.
ACTION: Approve motion to recess into executive session for approximately 30 minutes, if appropriate.
G. FUTURE AGENDA ITEMS: Staff Memo & Attachments - Updated 06/23/15
H. COMMISSION ITEMS: City Commission Work Plan - Added 06/22/15
I. CALENDAR: Meeting List
· Health Department Community Celebration, Thursday, June 18, 5:00 – 6:00 p.m. Location: Community Health Facility – 2nd Floor. Invitation
· Lawrence Douglas County Valor Awards Golf Tournament, Tuesday, June 23, 7:00 a.m. Location: Eagle Bend Golf Course.
· City Commission Study Session, June 23, 3:00 – 5:15 p.m. Location: City Commission Room. Topic: CIP and Equipment Needs.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, June 24, 5:30 p.m. Location: City Commission Room.
· Douglas County Town Hall meeting, Monday, June 29, 6:00 p.m. Location: Douglas County Courthouse. Topic: Potential Jail expansion and mental health crisis intervention center projects.
· City Commission meeting scheduled for June 30 is canceled due to it being the fifth Tuesday of the month.
· City offices closed, Friday, July 3, in observance of Independence Day.
· City Commission Study Session, July 7, 3:00 – 5:15 p.m. Location: City Commission Room. Topic: 2016 Recommended Budget and Citizen Survey Results.
· City Commission Study Session, July 14, 3:00 – 5:15 p.m. Location: City Commission Room. Topic: 2016 Recommended Budget continued, other topics as needed.
· Justice Matters/Tenants to Homeowners meeting on affordable housing, Friday, July 17, 9:00 a.m. – 2:30 p.m. Location: Carnegie Building.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, July 29, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· 9th Street Corridor Public Presentation, Wednesday, August 19, 7:00 - 9:00 p.m. Lawrence Public Library Auditorium. Topic: Complete Street Document.
· Joint City/County/USD meeting, Monday, August 24, 5:00 p.m. Location: TBD.
· 2015 International Association for Public Participation Conference, September 9 – 11. Location: Portland Oregon.
· 9th Street Corridor Citizen Advisory Committee meeting, Wednesday, October 28, 7:00 p.m. Location: Lawrence Public Library Auditorium.
· 9th Street Corridor Public Presentation, Wednesday, November 18, 7:00 p.m. New York Elementary. Topic: Design Development.
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*dates in bold indicate City Commission meeting dates
J. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer.
Convention & Visitors Bureau Advisory Board:
One vacancy for a position that expires 07/01/18. Three additional positions expire 07/01/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expires 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expired 03/01/15 and is designated as a real estate position, and one vacancy for a position that expires 03/01/16 and is designated for a historian.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/15.
Two vacancies for positions that expire 11/30/15. Four additional positions expired 11/30/14 and are all eligible for reappointment to additional terms.
Lawrence Citizens Advisory Board:
Two positions expired 03/01/15 and are eligible for reappointment.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
One position expired 04/30/15 and is eligible for reappointment.
Four vacancies for positions that expired 12/31/14. One additional position expired 12/31/14 and is eligible for reappointment to additional terms. One vacancy for a position that expires 12/31/15.
One vacancy for a positon that expires 04/30/18.