CITY COMMISSION

MEETING AGENDA

August 18, 2015 – 5:45 p.m.

(Posted on webpage at 4:45 p.m. on 08/13/15)

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Updates:

08/18/15 @ 3:55 p.m.:

• Added additional correspondence to Regular Agenda Item No. 3 – City Commission vacancy discussion; and
• Postponed the Joint City/County/USD meeting listed under the calendar.

08/18/15 @ 9:10 a.m.:

• Added correspondence to Regular Agenda Item No. 1 – Election of Mayor;
• Added correspondence to Regular Agenda Item No. 3 – City Commission vacancy discussion;
• Added additional correspondence and a bar comparison staff memo to Regular Agenda Item No. 5 - Special Use Permit, SUP-15-00261, for a Bar located at 804 Pennsylvania Street; and
• Added correspondence to Regular Agenda Item No. 6 – East Lawrence rezoning.

08/14/15 @ 4:15 p.m.:

• Added as new Regular Agenda Item No. 1 and added a staff memo – Election of Mayor;
• Added as new Regular Agenda Item No. 2 – Election of Vice-Mayor;
• Added as new Regular Agenda Item No. 3 – Discussion of City Commission vacancy, and renumbered Regular Agenda items as appropriate;
• Added Implementation Matrix, Consultant Presentation, and the Draft Cultural Plan to Regular Agenda Item No. 4 – City Wide Cultural Plan;
• Added correspondence to Regular Agenda Item No. 6 – East Lawrence Rezoning; and
• Deferred Regular Agenda Item No. 8 – Concept Study for Kasold Drive.

A.        RECOGNITION/PROCLAMATION/PRESENTATION:

1.       None.

B.        CONSENT AGENDA:

NOTE:  All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion.  There will be no separate discussion on those items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

1.       Receive minutes from various boards and commissions:

Building Code Board of Appeals meetings of 02/12/15, 03/12/15, 04/09/15, 05/14/15, and 06/18/15

Homeless Issues Advisory Committee meeting of 04/14/15

2.       Approve all claims.  The list of approved claims will be posted to the agenda the day after the City Commission meeting.

3.       Approve licenses as recommended by the City Clerk’s Office.    

4.       Bid and purchase items:

a)       Award bid for Self Contained Breathing Apparatus miscellaneous equipment for the Fire/Medical Department to Feld Fire Equipment, for $141,179.   Staff Memo

b)       Approve purchase and upgrade of hardware and software of RCT Manufacturing for 41 school crossing beacons for the Traffic Division from Traffic Signal Controls, Inc., for $65,190. Staff Memo

c)       Authorize the Interim City Manager to Execute an Engineering Services Agreement, in the amount of $154,500.00, with Walter P Moore for Engineering Services for Project UT1503 Kaw Water Treatment Plant Structural Condition Assessment.  Staff Memo & Attachments

5.       Adopt on second and final reading, the following ordinances:

a)       Ordinance No. 9135, for Special Use Permit (SUP-15-00241) for an Institutional Development Plan for the Douglas County Fairgrounds Master Plan located at 2110 Harper Street.

b)       Ordinance No. 9136, to rezone (Z-15-00243) approximately 9.818 acres from PRD (Planned Residential Development) District to RM15 (Multi-Dwelling Residential) District, located at 2101 Exchange Court.

6.       Approve a Special Use Permit, SUP-15-00256, to permit a Limited Manufacturing & Production business that will manufacture and sell dog treats on-site in the existing building located at 1045 Pennsylvania St. Submitted by Gary & Angie Rexroad, property owners of record. Adopt on first reading, Ordinance No. 9137, for Special Use Permit (SUP-15-00256) to permit a Limited Manufacturing & Production business that will manufacture and sell dog treats on-site in the existing building located at 1045 Pennsylvania St. (PC Item 4; approved 7-0 on 7/22/15) Staff Report Site Plan Map 1 Map 2 PC Minutes

7.       Approve rezoning, Z-15-00244, approximately .193 acres from CN2 (Neighborhood Commercial Center) District to OS (Open Space) District, located at 6300 W Bob Billings Pkwy. Submitted by Tim A Herndon, for RSR Holdings, LLC, property owner of record. Adopt on first reading, Ordinance No. 9139, to rezone (Z-15-00244) approximately .193 acres from CN2 (Neighborhood Commercial Center) District to OS (Open Space) District, located at 6300 W Bob Billings Pkwy. (PC Item 7A; approved 6-0-1 on 7/22/15)   Staff Report Zoning Exhibit Master Plan Comparison Map of Area Neighborhood Maps PC Minutes

8.       Approve rezoning, Z-15-00245, approximately .992 acres from OS (Open Space) District to CN2 (Neighborhood Commercial Center) District, located at 6300 W Bob Billings Pkwy. Submitted by Tim A Herndon, for RSR Holdings, LLC, property owner of record. Adopt on first reading, Ordinance No. 9140, to rezone (Z-15-00245) approximately .992 acres from OS (Open Space) District to CN2 (Neighborhood Commercial Center) District, located at 6300 W Bob Billings Pkwy. (PC Item 7B; approved 6-0-1 on 7/22/15) Staff Report Zoning Exhibit Revised Master Plan Development Comparison Map of Area PC Minutes

9.       Approve rezoning, Z-15-00251, approximately 11.15 acres from RM24 (Multi-Dwelling Residential) District, RM12D (Multi-Dwelling Residential) District, RS7 (Single-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District, located at 6300 Bob Billings Pkwy. Submitted by Tim Herndon, for RSR Holdings, LLC, property owner of record. Adopt on first reading, Ordinance No. 9141, to rezone (Z-15-00251) approximately 11.15 acres from RM24 (Multi-Dwelling Residential) District, RM12D (Multi-Dwelling Residential) District, RS7 (Single-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District, located at 6300 Bob Billings Pkwy. (PC Item 7C; approved 6-0-1 on 7/22/15) Staff Report Rezoning Exhibit Building Permit Map Map of Area PC Minutes Correspondence

10.     Approve rezoning, Z-15-00252, approximately 3.255 acres from RM12D (Multi-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District, located at 6304-6323 Serenade Ct. Submitted by Tim Herndon, for RSR Holdings, LLC, property owner of record. Adopt on first reading, Ordinance No. 9142, to rezone (Z-15-00252) approximately 3.255 acres from RM12D (Multi-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District, located at 6304-6323 Serenade Ct. (PC Item 7D; approved 6-0-1 on 7/22/15) Staff Report Rezoning Exhibit Minor Subdivision Drawing Building Permit Map Map of Area PC Minutes

11.     Receive staff memo related to applicability of the 2012 International Property Maintenance Code.   Staff Memo & Attachments

12.     Authorize setting September 8, 2015 as the public hearing date to levy maximum assessments for the 6^th and Champion Lane Benefit District, Project No. PW1507.   Staff Memo & Attachments

13.     Authorize staff to extend existing contracts with Pre-Qualified Plumbing Contractors to complete I/I defect removal on private property.  Staff Memo & Attachments

14.     Authorize staff to apply for the Topeka Community Foundation Healthy Lifestyles Grant Program for a South Park Fitness Zone.  Staff Memo

15.     Authorize the Mayor to execute an agreement with Grant Township for fire protection services for a six year period, commencing January 1, 2016 through 2021.   Staff Memo & Attachments

16.     Approve the suspension of enforcement of City Code Section 14-407, (prohibiting the discharge of firearms within the city) to allow a “shotgun” start at the Lawrence Police Foundation golf tournament on Monday, August 31, 2015 at The Orchards by Cobblestone, LLC Golf Course.   Staff Memo

17.     Authorize the Mayor to sign the Release of Mortgage for Julie Julius, 613 Eldridge Street.   Staff Memo

C.        CITY MANAGER’S REPORT:          Report & Attachments

D.        PUBLIC COMMENT:

ADDRESSING THE COMMISSION:         The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor.  As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

ADDRESSING THE COMMISSION:         The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor.  Individuals are asked to come to the microphone, sign in, and state their name and address.  Speakers should address all comments/questions to the Commission.

E.         REGULAR AGENDA ITEMS:          

1.        Conduct election of Mayor. Nominations for Mayor will be received.  Nominations for Mayor will be closed.  City Commissioners will vote for the position of Mayor.   Staff Memo - Added 08/14/15 Correspondence - Added 08/18/15

2.        Conduct election of Vice-Mayor, if necessary.  The Mayor will receive nominations for Vice-Mayor.  Nominations for Vice-Mayor will be closed.  City Commissioners will vote for the position of Vice-Mayor, if necessary.

3.        Discussion of City Commission vacancy.   Correspondence - Added 08/18/15

4.       Receive presentation of city-wide cultural plan.   Staff Memo Implementation Matrix - Added 08/14/15 Consultant Presentation - Added 08/14/15 Draft Cultural Plan - Added 08/14/15

ACTION:      Direct staff as appropriate.

5.       Consider approving Special Use Permit, SUP-15-00261, for a Bar located at 804 Pennsylvania Street. Submitted by Flint Hills Holdings Group LLC, for Ohio Mortgage LLC, property owner of record.  Consider adopting on first reading, Ordinance No. 9138, for Special Use Permit (SUP-15-00261) for a Bar located at 804 Pennsylvania St. (PC Item 5; approved 7-0 on 7/22/15) Staff Report Approved Site Plan Map of Area PC Minutes Communications - Updated 08/18/15 Zoning Ordinance 9101 Bar Use Comparison Staff Memo - Added 08/18/15

ACTION:      Approve Special Use Permit (SUP-15-00261) for 804 Pennsylvania and adopt Ordinance No. 9138 on first reading, if appropriate.

6.       Receive staff memo related to zoning options in East Lawrence neighborhood.   Correspondence - Added 08/18/15

ACTION:      Direct staff as appropriate.

7.       Receive request from the North Lawrence Improvement Association to review the RS5 zoned areas in the North Lawrence neighborhood.   Staff Memo & Attachments

ACTION:      Direct staff as appropriate.

8.       DEFERRED.  Receive Concept Study for project number PW1505, Kasold Drive, Bob Billings Parkway to 6^th Street, Reconstruction and Geometric Improvements.   Staff Memo Map PowerPoint Slides Public Feedback Comments

ACTION:      Direct staff as appropriate.

9.       Consider approving Lawrence Memorial Hospital Sponsorship and Lease agreements and authorize the Interim City Manager to finalize agreements with Lawrence Memorial Hospital as a “Presenting Sponsor” and “Lessee” at Sports Pavilion Lawrence and as a Health and Wellness Partner with the City of Lawrence.  Staff Memo & Attachments

ACTION:      Approve Lawrence Memorial Hospital Sponsorship and Lease agreements and authorize the Interim City Manager to finalize agreements with Lawrence Memorial Hospital as a “Presenting Sponsor” and “Lessee” at Sports Pavilion Lawrence as a Health and Wellness Partner with the City of Lawrence, if appropriate.

F.         FUTURE AGENDA ITEMS:  Staff Memo & Attachments

G.        COMMISSION ITEMS: City Commission Work Plan

H.        CALENDAR:   Meeting List

· East Ninth Street Meeting Schedule and Information.

· Bicycle Pedestrian Issues Task Force Meeting Schedule and Information.

· City employee BBQ, Saturday, August 15, 4:00 – 6:00 p.m.  Location:  Buford Watson Park.

· Postponed to future date.  Joint City/County/USD meeting, Monday, August 24, 5:00 p.m.  Location:  TBD.

· Joint City/County meeting, Tuesday, September 1, 4:00 p.m.  Location:  City Commission Room.  Topic:  West leg of K-10 with KDOT.

· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 5, 1:00 – 5:00 p.m.  Location:  Station No. 3 – 3708 W. 6^th Street.   Flyer

· 2015 International Association for Public Participation Conference, September 9 – 11.  Location:  Portland Oregon.

· 2015 Taste of Fall Lawrence Mixer, Thursday, September 10, 4:00 – 7:00 p.m.  Location:  Meadowbrook Apartments.

· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 12, 1:00 – 5:00 p.m.  Location:  Station No. 1 – 746 Kentucky Street.  Flyer

· 2015 Community Education Breakfast, Friday, September 18, 7:30 – 9:00 a.m.  Location:  Lawrence Holidome.

· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 19, 1:00 – 5:00 p.m.  Location:  Station No. 4 – 2121 Wakarusa Drive.   Flyer

· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 26, 1:00 – 5:00 p.m.  Location:  Station No. 5 – 1911 Stewart Avenue.  Flyer

· September 29 City Commission meeting is canceled due to the fifth Tuesday of the month.

· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, October 3, 10:00 a.m. – 2:00 p.m.  Location:  Station No. 2 – 2128 Harper Street.  Flyer

· Walk to School Day, Wednesday, October 7.  More details to be announced.

August 2015
Sun	Mon	Tue	Wed	Thu	Fri	Sat
						1
2	3	4	5	6	7	8
9	10	11	12	13	14	15
16	17	18	19	20	21	22
23	24	25	26	27	28	29
30	31

September 2015
Sun	Mon	Tue	Wed	Thu	Fri	Sat
		1	2	3	4	5
6	7	8	9	10	11	12
13	14	15	16	17	18	19
20	21	22	23	24	25	26
27	28	29	30

*dates in bold indicate City Commission meeting dates

I.         CURRENT VACANCIES – BOARDS/COMMISSIONS:

Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions.  If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.

BZA-Sign Code Board of Appeals:

One position expires 09/30/15 and is eligible for reappointment to an additional term.

Bicycle Advisory Committee:

One position expires 12/31/15 and is eligible for reappointment to an additional term.

Building Code Board of Appeals:

One position expires 11/30/15 and is eligible for reappointment to an additional term.

Community Development Advisory Committee:

One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas.  Three additional positions expire 09/30/15, and two are eligible for reappointment to additional terms and designated for low/mod areas.  The position that will become vacant is an at-large position.

Contractor Licensing Board:

One vacancy for a position that expired 12/31/14.  This position is designated for an Architect/Engineer.  Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms. 

Douglas County Emergency Management Board:

One position expires 07/01/15 and is eligible for reappointment to an additional term.

Douglas County Senior Services Advisory Board:

Two positions expire 12/31/15 and are eligible for reappointment to additional terms.

Electrical Code Board of Appeals:

One vacancy for a position that expired 03/31/15. Eligibility requirements exist for this board.

Historic Resources Commission:

One vacancy for a position that expired 03/01/15 and is designated as a real estate position, and one vacancy for a position that expires 03/01/16 and is designated for a historian.

Homeless Issues Advisory Committee:

One vacancy for a position that expires 12/31/16.  Four positions expire 12/31/15 and are eligible for reappointment to additional terms.

Hospital Board:

Two positions expire 09/30/15 and are eligible for reappointment to additional terms.

Human Relations Commission:

Five positions expire 09/30/15; three are eligible for reappointment to additional terms and two positions will become vacant.

Jayhawk Area Agency on Aging:

One position on the Board of Directors expires 09/30/15 and is eligible for reappointment to an additional term.

Joint Economic Development Council:

Two positions expire 10/31/15 and are eligible for reappointment to additional terms.

Lawrence Alliance:

One vacancy for a position that expires 11/30/15. Five additional positions expire 11/30/15 and are eligible for reappointment to additional terms.

Lawrence Douglas County Advocacy Council on Aging:

One vacancy for a position that expires 12/31/17.

Parks & Recreation Advisory Board:

Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.

Public Transit Advisory Committee:

Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.

Sales Tax Audit Committee:

One position expired 04/30/15 and is eligible for reappointment to an additional term.

Sister Cities Advisory Board:

One vacancy for a position that expired 12/31/14.  Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.

Social Service Funding Advisory Board:

One vacancy for a position that expires 08/31/16.  Three positions expire 08/31/15, with one being eligible for reappointment to an additional term.

Sustainability Advisory Board:

Five positions expire 12/31/15 and are eligible for reappointment to additional terms.

Traffic Safety Commission:

One vacancy for a position that expires 04/30/18.