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CITY COMMISSION
MEETING AGENDA
August 25, 2015 – 5:45 p.m.
(Posted on webpage at 5:10 p.m. on 08/20/15)
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Updates:
08/25/15 @ 4:10 p.m.:
- Added Staff Memo to for General Obligation Bonds, Series 2015-A and General Obligation Temporary Notes, Series 2015-I to Regular Agenda Item No. 2.
08/25/15 @ 11:10 a.m.:
- Added the No-Build Easement and Warranty Deed documents to Regular Agenda Item No. 4.
08/21/15 @ 3:20 p.m.:
- Updated Resolution No. 7138, listing the names of the Advisory Committee on the City Commission Vacancy Members, added a memo from Mayor Amyx, and added a listing of the Advisory Committee members to Regular Agenda Item No. 1.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. None.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Public Health Board meeting of 06/15/15
2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Set a bid date of September 15, 2015, for Project No. PW1504 - City Hall HVAC and Digital control upgrade. Staff Memo
b) Set a bid date of September 22, 2015 for Bid No. B1543, Project No. UT1417 - Clinton Water Treatment Plant Raw Water Pump Station Improvements. Staff Memo
c) Set a bid date of September 22, 2015, for Bid No. B1540, Project No. UT1427 - Michigan/Arkansas Street, 2nd to 9th Streets and Florida Street, 3rd to 4th Streets Waterline Replacement and approve the traffic control plan. Staff Memo & Attachments
d) Award Bid No. B1537, KDOT ITS Project for 6th Street, Wakarusa Drive, and Clinton Parkway, to K & W Underground, Inc., in the amount of $90,400, provided the contractor can meet the terms established in the contract documents. Bid Memo & Attachments
e) Authorize the Public Works Department to upgrade FleetFocus fleet tracking and reporting software, in the amount of $37,200, utilizing the NJPA cooperative purchasing contract 051613-AWI. Staff Memo
f) Authorize payment of $44,754.01 to First Construction for additional sewer replacement in the alley adjacent to the North Project, located at the northeast corner of 9th Street and New Hampshire Street. Staff Memo & Attachments
5. Adopt on first reading, the following ordinances:
a) Ordinance No. 9145, renaming that portion of old “Haskell Avenue” between 29th Street and Horizon Drive to “Haskell Lane” and renaming that portion of old 31st Street remaining open to public travel to 30th Terrace. Staff Memo & Attachments
b) Ordinance No. 9149, “2015 Standard Traffic Ordinance, Edition 2015.” Staff Memo & Attachments
6. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9137, for Special Use Permit (SUP-15-00256) to permit a Limited Manufacturing & Production business that will manufacture and sell dog treats on-site in the existing building located at 1045 Pennsylvania St.
b) Ordinance No. 9139, to rezone (Z-15-00244) approximately .193 acres from CN2 (Neighborhood Commercial Center) District to OS (Open Space) District, located at 6300 W Bob Billings Pkwy.
c) Ordinance No. 9140, to rezone (Z-15-00245) approximately .992 acres from OS (Open Space) District to CN2 (Neighborhood Commercial Center) District, located at 6300 W Bob Billings Pkwy.
d) Ordinance No. 9141, to rezone (Z-15-00251) approximately 11.15 acres from RM24 (Multi-Dwelling Residential) District, RM12D (Multi-Dwelling Residential) District, RS7 (Single-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District, located at 6300 Bob Billings Pkwy.
e) Ordinance No. 9142, to rezone (Z-15-00252) approximately 3.255 acres from RM12D (Multi-Dwelling Residential) District to RS5 (Single-Dwelling Residential) District, located at 6304-6323 Serenade Ct.
7. Acknowledgment of dedications as shown on the Final Plat, PF-15-00343, for Deerfield Woods Subdivision No. 10, located at 3320 and 3370 Peterson Road. Submitted by Landplan Engineering PA, for YMW, LLC and Cheer Pole Ltd, property owner of record. Staff Memo & Attachments
8. Approve a Street Event permit for use of various city streets from 7:00 a.m. to 9:00 a.m., including the rolling closure of the northbound lane of Massachusetts Street downtown from 7:00 a.m. – 9:00 a.m., on Sunday, September 27, 2015, for The Circle of Sisterhood 5K. Staff Memo & Attachments
9. Approve a street event permit for the KU Band Day Parade event to close various streets downtown on Saturday, September 12, 2015, beginning at 10:30 a.m. Staff Memo & Attachments
10. Approve a street event permit for the Fire Medical Department Open House to close the 200 block of west 8th Street on Saturday, September 12, 2015, from 11:00 a.m. to 3:00 p.m. Staff Memo & Attachments
11. Approve a street event permit for use of various rolling street closures for the 2015 Light the Night Leukemia Walk on Saturday, September 12, 2015, from 7:00 p.m. to 9:00 p.m. Staff Memo & Attachments
12. Authorize the Mayor to sign a Subordination Agreement for Ryan Douglas Johnson and Ann-Louise Elizabeth Dean, 1246 Prospect Avenue. Staff Memo
13. Authorize the Mayor to sign a Subordination Agreement for Jack Jason Greever, 2512 Ryan Court. Staff Memo
C. CITY MANAGER’S REPORT: Report & Attachments
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider adopting Resolution No. 7138 (Revised 08/21/15), establishing the Advisory Committee on the City Commission Vacancy, consider approving the Lawrence City Commission Vacancy Application and the Public Notice, and consider authorizing staff to publish the Public Notice in The Lawrence Journal World and the City’s website. Staff Memo & Attachments Correspondence Staff Memo & Attachments - Added 08/21/15 Advisory Committee on the City Commission Vacancy Members - Added 08/21/15
ACTION: Adopt Resolution No. 7138, establishing the Advisory Committee on the City Commission Vacancy, approve the Lawrence City Commission Vacancy Application and the Public Notice, and authorize staff to publish the Public Notice in The Lawrence Journal World and the City’s website, if appropriate.
2. Conduct note and bond sale. Review bids received and approve sale of bonds and notes to the lowest responsible bidder. Declare an emergency and consider adopting on first and second readings, Ordinance No. 9148 and consider adopting Resolution No. 7136, authorizing the sale of and prescribing the forms and details of $9,610,000 in General Obligation Improvement Bonds, Series 2015-A and consider adopting Resolution No. 7137, authorizing the sale of and prescribing the forms and details of $10,880,000 in General Obligation Temporary Notes, Series 2015-I. Staff Memo & Attachments Staff Memo – Added 08/25/15
ACTION: Conduct note and bond sale. Declare an emergency and adopt on first and second readings, Ordinance No. 9148 and adopt Resolution No. 7136, authorizing the sale of and prescribing the forms and details of $9,610,000 in General Obligation Improvement Bonds, Series 2015-A and adopt Resolution No. 7137, authorizing the sale of and prescribing the forms and details of $10,880,000 in General Obligation Temporary Notes, Series 2015-I, if appropriate.
3. Conduct public hearing and consider approving the vacation of the pedestrian easement located between 1543 Hanscom Road and 1547 Hanscom Road, as requested by property owners Dustin & Sarah D. Smith and Subina A. Annamma & Ryan G. Eggen. Staff Memo & Attachments
ACTION: Conduct public hearing and approve the vacation of the pedestrian easement located between 1543 Hanscom Road and 1547 Hanscom Road, if appropriate.
4. Consider the following items related to the proposed transfer of 1.38 acres of Clinton Park property to USD 497 for the construction of limited site changes associated with proposed Pinckney Elementary School improvements as shown on the District preliminary site plan as approved by the Lawrence Historic Resources Commission on December 18, 2014:
a) Consider the proposed ‘no build’ easement that limits future improvements on the park property to only fire lane and limited parking spaces and maintains the majority of the historic park property as greenspaces for play areas and gardens. Staff Memo No Build Easement Site Plan Historic Plat Wyandotte Reserve 12 No Build Easement - Added 08/25/15
ACTION: Approve ‘no build’ easement, if appropriate.
b) Consider the warranty deed, with right of first refusal clause, for the transfer of 1.38 acres of Clinton Park property to USD 497. Staff Memo Clinton Park Deed Warranty Deed - Added 08/25/15
ACTION: Authorize the Mayor to sign the Warranty Deed, if appropriate.
c) Consider the proposed dedication of easement and vacation of right-of-way as depicted on the Minor Subdivision for Pinckney Addition, located at 810 W 6th Street. Submitted by Grob Engineering Services, LLC, for USD # 497 and the City of Lawrence, property owners of record. Staff Memo & Attachments
ACTION: Accept dedication of a stormwater drainage easement and vacate 10’ of right-of-way for Alabama Street associated with a Minor Subdivision, MS-15-00123, for Pinckney Addition, if appropriate.
5. Consider the following items related to the 2015 Bike MS Event: Staff Memo & Attachments
a) Conduct a public hearing.
b) Consider approving a street event permit for the closure of Massachusetts Street, from South Park Street to North Park Street, and North Park Street (Massachusetts to Vermont) on Saturday, September 19, 2015, at 6:00 a.m. to Sunday, September 20, 2015, at 10:00 a.m.; and no parking on North Park Street from Massachusetts Street to Vermont Street on Thursday, September 17, 2015, at 6:00 a.m. to Sunday, September 20, 2015, at 10:00 a.m.; and closure of the Community Center parking lot #7 on Friday, September 18, 2015, at 5:00 p.m. to Sunday, September 20, 2015, at 12:00 p.m.; and no parking on W. South Park Street Friday, September 18, 2015, at 5:00 p.m. to Sunday, September 20, 2015, at 10:00 a.m..
c) Consider adopting Ordinance No. 9133, allowing the sale, possession and consumption of alcohol on Saturday, September 19, 2015, at 5:00 a.m. to Saturday, September 19, 2015, at 11:59 p.m. in South Park, and on Massachusetts Street between North Park and South Park Street associated with the 2015 Bike MS Event; provided the sale, possession and consumption are pursuant to City of Lawrence and State of Kansas law.
ACTION:
a) Conduct public hearing and find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety, and grant distance limitation waiver;
b) Approve a street event permit for the closure of Massachusetts Street, from South Park Street to North Park Street, and North Park Street (Massachusetts to Vermont) on Saturday, September 19, 2015, at 6:00 a.m. to Sunday, September 20, 2015, at 10:00 a.m.; and no parking on North Park Street from Massachusetts Street to Vermont Street on Thursday, September 17, 2015, at 6:00 a.m. to Sunday, September 20, 2015, at 10:00 a.m.; and closure of the Community Center parking lot #7 on Friday, September 18, 2015, at 5:00 p.m. to Sunday, September 20, 2015, at 12:00 p.m.; and no parking on W. South Park Street Friday, September 18, 2015, at 5:00 p.m. to Sunday, September 20, 2015, at 10:00 a.m.; and
c) Adopt on first reading, Ordinance No. 9133, allowing the sale, possession and consumption of alcohol on Saturday, September 19, 2015, at 5:00 a.m. to Saturday, September 19, 2015, at 11:59 p.m. in South Park, and on Massachusetts Street between North Park and South Park Street during the 2015 Bike MS Event, if appropriate.
6. Consider the following items related to the Lawrence Arts Center 40th Anniversary Event: Staff Memo & Attachments
a) Conduct a public hearing;
b) Consider approving a street event permit for the closure of the 900 block of New Hampshire Street on Friday, September 25, 2015; and
c) Consider adopting on first reading, Ordinance No. 9134, allowing the sale, possession, and consumption of alcohol on the public right-of-way on the 900 block of New Hampshire Street during the event.
ACTION:
a) Conduct public hearing and find that the proximity of the temporary sale of alcoholic liquor for the event is not adverse to the public welfare or safety and a grant distance limitation waiver;
b) Approve a street event permit for the closure of the 900 block of New Hampshire Street on Friday, September 25, 2015; and
c) Adopt on first reading, Ordinance No. 9134, allowing the sale, possession, and consumption of alcohol on the public right-of-way on the 900 block of New Hampshire Street during the event, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
· East Ninth Street Meeting Schedule and Information.
· Bicycle Pedestrian Issues Task Force Meeting Schedule and Information.
· Joint City/County meeting, Tuesday, September 1, 4:00 p.m. Location: City Commission Room. Topic: West leg of K-10 with KDOT.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 5, 1:00 – 5:00 p.m. Location: Station No. 3 – 3708 W. 6th Street. Flyer
· 2015 Taste of Fall Lawrence Mixer, Thursday, September 10, 4:00 – 7:00 p.m. Location: Meadowbrook Apartments.
· 2015 Valor First Responder Awards, Friday, September 11, 6:00 p.m. Location: Crown Toyota Pavilion.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 12, 1:00 – 5:00 p.m. Location: Station No. 1 – 746 Kentucky Street. Flyer
· 2015 Community Education Breakfast, Friday, September 18, 7:30 – 9:00 a.m. Location: Lawrence Holidome.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 19, 1:00 – 5:00 p.m. Location: Station No. 4 – 2121 Wakarusa Drive. Flyer
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 26, 1:00 – 5:00 p.m. Location: Station No. 5 – 1911 Stewart Avenue. Flyer
· September 29 City Commission meeting is canceled due to the fifth Tuesday of the month.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, October 3, 10:00 a.m. – 2:00 p.m. Location: Station No. 2 – 2128 Harper Street. Flyer
· Walk to School Day, Wednesday, October 7. More details to be announced.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
BZA-Sign Code Board of Appeals:
One position expires 09/30/15 and is eligible for reappointment to an additional term.
One position expires 12/31/15 and is eligible for reappointment to an additional term.
Building Code Board of Appeals:
One position expires 11/30/15 and is eligible for reappointment to an additional term.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas. Three additional positions expire 09/30/15, and two are eligible for reappointment to additional terms and designated for low/mod areas. The position that will become vacant is an at-large position.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer. Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms.
Douglas County Emergency Management Board:
One position expires 07/01/15 and is eligible for reappointment to an additional term.
Douglas County Senior Services Advisory Board:
Two positions expire 12/31/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expired 03/01/15 and is designated as a real estate position, and one vacancy for a position that expires 03/01/16 and is designated for a historian.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/16. Four positions expire 12/31/15 and are eligible for reappointment to additional terms.
Two positions expire 09/30/15 and are eligible for reappointment to additional terms.
Five positions expire 09/30/15; three are eligible for reappointment to additional terms and two positions will become vacant.
One position on the Board of Directors expires 09/30/15 and is eligible for reappointment to an additional term.
Joint Economic Development Council:
Two positions expire 10/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 11/30/15. Five additional positions expire 11/30/15 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Parks & Recreation Advisory Board:
Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.
Public Transit Advisory Committee:
Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.
One position expired 04/30/15 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 12/31/14. Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Three positions expire 08/31/15, with one being eligible for reappointment to an additional term.
Sustainability Advisory Board:
Five positions expire 12/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.