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CITY COMMISSION
MEETING AGENDA
September 8, 2015 – 5:45 p.m.
(Posted on webpage at 4:45 p.m. on 09/03/15)
(10MB files take approximately 45 seconds to open)
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim Tuesday, September 8, 2015 as International Literacy Day.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Aviation Advisory Board meeting of 05/28/15
Horizon 2020 Steering Committee meeting of 07/20/15
Mental Health Board meeting of 07/28/15
Plumbing Code Board of Appeals meeting of 06/17/15
2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Bid and purchase items:
a) Approve purchase of Veeam Backup Essentials Enterprise (digital media storage, backup software, and support) for the Police Department from SHI for $5,160, utilizing the State of Kansas Contract, and the purchase of an Imation Nexsan E48VT from Eagle, Inc., as a sole source purchase, for $40,256. Bid Memo & Attachments
5. Approve rezoning, Z-15-00329, approximately 4.87 acres from CN2 (Neighborhood Commercial Center) District to CS (Commercial Strip) District, located at 2100 W 25th St & 2435 Iowa St. Submitted by Landplan Engineering, for Holiday Lawrence LLC and 2435 Iowa Partners LLC, property owners of record. Adopt on first reading, Ordinance No. 9156, to rezone (Z-15-00329) 4.87 acres from CN2 to CS, located at 2100 W 25th St & 2435 Iowa St. (PC Item 4A; approved 9-0 on 8/24/15) Staff Report Use Tables Rezoning Exhibit Regional Commercial Center Map Map of Area Interior Circulation Holiday Plaza Tenant Summary Commercial Zoning Pattern PC Minutes
6. Approve rezoning, Z-15-00330, approximately 7.26 acres from CN2 (Neighborhood Commercial Center) District to CS (Commercial Strip) District, located at 2525 Iowa St. Submitted by Landplan Engineering, for 2525 Iowa LLC, property owner of record. Adopt on first reading, Ordinance No. 9157, to rezone (Z-15-00330) 7.26 acres from CN2 to CS, located at 2525 Iowa St. (PC Item 4B; approved 9-0 on 8/24/15) Staff Report Use Tables Zoning Exhibit Map of Area Commercial Zoning Pattern Commercial Corridor Map PC Minutes
7. Approve rezoning, Z-15-00332, approximately 2.66 acres from IG (General Industrial) District to IL (Limited Industrial) District, located at 808 E 28th St. Submitted by Allen Belot Architect, for Glenn E Bohmann Trustees, property owner of record. Adopt on first reading, Ordinance No. 9158, to rezone (Z-15-00332) 2.66 acres from IG to IL, located at 808 E 28th St. (PC Item 5; approved 9-0 on 8/24/15) Staff Report Permitted Use Table Map of Area PC Minutes
8. Approve Special Event Permits, SE-15-00439, SE-15-00441, & SE-15-00442, for two concerts and a Zombie Walk Watch Party at The Granada, located at 1040 Massachusetts St. Submitted by Mike Logan, for Allen Press Inc., property owner of record. SE-15-00439 Staff Report SE-15-00439 Permit SE-15-00441 Staff Report SE-15-00441 Permit SE-15-00442 Staff Report SE-15-00442 Permit
9. Authorize the Interim City Manager to sign an Agreement for Capital and Operating Assistance Funds from the State of Kansas for capital and operating expenses for the Lawrence Transit System. Staff Memo & Attachments
10. Set the interest rate on the renovation loan to Peaslee Tech at a rate of 2.035%. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: Report & Attachments
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Conduct public hearing. Consider adopting on first reading, Ordinance No. 9159, levying the maximum assessments for the construction of public improvements, including signalization of the intersection at 6th Street and Champion Lane. Consider authorizing staff to submit a Request for Qualifications for design work of 6th & Champion Street Traffic Signal Improvements, Project No. PW1507. Maximum Assessments Staff Memo & Attachments RFQ Staff Memo & Attachments
ACTION: Conduct public hearing and adopt on first reading, Ordinance No. 9159, levying the maximum assessments for the construction of public improvements, including signalization of the intersection of 6th Street and Champion Lane, and authorize staff to submit a Request for Qualifications for design work of 6th & Champion Street Traffic Signal Improvements, Project No. PW1507, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
· City Commission Vacancy Information and Schedule
· East Ninth Street Meeting Schedule and Information
· Bicycle Pedestrian Issues Task Force Meeting Schedule and Information
· Football at the Outlook at Chancellor’s Residence, Saturday, September 5, 9:00 – 10:30 a.m. INVITATION ONLY EVENT.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 5, 1:00 – 5:00 p.m. Location: Station No. 3 – 3708 W. 6th Street. Flyer
· City offices closed Monday, September 7, in observance of the Labor Day holiday.
· 2015 Taste of Lawrence Fall Mixer, Thursday, September 10, 4:00 – 7:00 p.m. Location: Meadowbrook Apartments.
· 2015 Valor First Responder Awards, Friday, September 11, 6:00 p.m. Location: Crown Toyota Pavilion.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 12, 1:00 – 5:00 p.m. Location: Station No. 1 – 746 Kentucky Street. Flyer
· 2015 Community Education Breakfast, Friday, September 18, 7:30 – 9:00 a.m. Location: Lawrence Holidome.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 19, 1:00 – 5:00 p.m. Location: Station No. 4 – 2121 Wakarusa Drive. Flyer
· Peaslee Center Ribbon Cutting – Thursday, September 24, 4:30 p.m. Location: 2920 Haskell Avenue.
· Peaslee Center Community Grand Opening – Saturday, September 26, 10:00 a.m. – 1:00 p.m. Location: 2920 Haskell Avenue.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 26, 1:00 – 5:00 p.m. Location: Station No. 5 – 1911 Stewart Avenue. Flyer
· City Commission Meeting Reinstated, Tuesday, September 29, 5:45 p.m. Location: City Commission Room.
· City Commission Special Meeting, Thursday, October 1, 5:45 p.m. Location: City Commission Room. Topic: Interview/discussion of applicants.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, October 3, 10:00 a.m. – 2:00 p.m. Location: Station No. 2 – 2128 Harper Street. Flyer
· Lawrence-Douglas County Fire Medical 100th Birthday Celebration Barbeque, Saturday, October 3, 3:00 – 7:00 p.m. Location: Chief Jim McSwain Park, 1941 Haskell Avenue. INVITATION ONLY EVENT.
· Walk to School Day, Wednesday, October 7. More details to be announced.
· Black Hills Energy luncheon with public officials, Wednesday, October 28, 12:00 – 1:30 p.m. Location: Oread Hotel, 521 Room.
· National League of Cities Congress of Cities Exposition, November 3 – 7. Location: Nashville, TN.
· 36th Police Department Basic Recruit Academy Graduation, 6:30 p.m. Location: Holiday Inn Hotel & Convention Center.
· November 24 City Commission meeting canceled.
· City offices closed November 26 and 27 for Thanksgiving holiday.
· December 22 City Commission meeting canceled.
· City offices closed December 25 in observance of Christmas holiday.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
BZA-Sign Code Board of Appeals:
One position expires 09/30/15 and is eligible for reappointment to an additional term.
One position expires 12/31/15 and is eligible for reappointment to an additional term.
Building Code Board of Appeals:
One position expires 11/30/15 and is eligible for reappointment to an additional term.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas. Three additional positions expire 09/30/15, and two are eligible for reappointment to additional terms and designated for low/mod areas. The position that will become vacant is an at-large position.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer. Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms.
Douglas County Senior Services Advisory Board:
Two positions expire 12/31/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/16 and is designated for a historian.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/16. Four positions expire 12/31/15 and are eligible for reappointment to additional terms.
Two positions expire 09/30/15 and are eligible for reappointment to additional terms.
Five positions expire 09/30/15; three are eligible for reappointment to additional terms and two positions will become vacant.
One position on the Board of Directors expires 09/30/15 and is eligible for reappointment to an additional term.
Joint Economic Development Council:
Two positions expire 10/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 11/30/15. Five additional positions expire 11/30/15 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Parks & Recreation Advisory Board:
Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.
Public Transit Advisory Committee:
Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.
One position expired 04/30/15 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 12/31/14. Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Three positions expire 08/31/15, with one being eligible for reappointment to an additional term.
Sustainability Advisory Board:
Five positions expire 12/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.