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CITY COMMISSION
MEETING AGENDA
September 15, 2015 – 5:45 p.m.
(Posted on webpage at 5:10 p.m. on 09/10/15)
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Updates:
09/15/15 @ 2:30 p.m.:
- Added additional correspondence to Regular Agenda Item No. 2 – Free State Festival Funding and Our Town Grant; and
- Added ELNA Block Party to the calendar.
09/14/15 @ 3:05 p.m.:
- Added correspondence, a list of art center payments 2010-2015, and a chart of CIP improvements to Regular Agenda Item No. 2 – Free State Festival Funding and Our Town Grant; and
- Added NLIA Potluck Picnic to the calendar.
09/11/15 @ 4:00 p.m.:
- Added updated funding request and list of City Art and Cultural related expenses to Regular Agenda Item No. 2 – Free State Festival Funding and Our Town Grant; and
- Added revised Resolution and updated staff meeting to Regular Agenda Item No. 3 – CVB reorganization.
A. RECOGNITION/PROCLAMATION/PRESENTATION:
1. Proclaim the week of September 17 – 23, 2015 as Constitution Week.
B. CONSENT AGENDA:
NOTE: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion on those items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
1. Receive minutes from various boards and commissions:
Building Code Board of Appeals meeting of 07/23/15
Mechanical Board of Appeals meeting of 06/11/15
2. Approve all claims. The list of claims will be posted by the Finance Department on Monday prior to the meeting. If Monday is a holiday, the claims will be posted as soon as possible the next business day.
3. Approve licenses as recommended by the City Clerk’s Office.
4. Approve appointments as recommended by the Mayor.
5. Adopt on second and final reading, the following ordinances:
a) Ordinance No. 9156, to rezone (Z-15-00329) 4.87 acres from CN2 to CS, located at 2100 W 25th St & 2435 Iowa St.
b) Ordinance No. 9157, to rezone (Z-15-00330) 7.26 acres from CN2 to CS, located at 2525 Iowa St.
c) Ordinance No. 9158, to rezone (Z-15-00332) 2.66 acres from IG to IL, located at 808 E 28th St.
d) Ordinance No. 9159, levying the maximum assessments for the construction of public improvements, including signalization of the intersection at 6th Street and Champion Lane.
6. Authorize staff to advertise a Request for Proposals, RFP B1545, for the Biosolids Beneficial Re-use Program. Staff Memo
7. Authorize the Interim City Manager to execute an easement agreement for a term of 25 years with the US Army Corps of Engineers for the Clinton Water Treatment Plant Raw Water Pump Station, Transmission Main and Electrical Conduit. Staff Memo & Attachments
8. Approve a street event permit for the Kansas Half Marathon and 5K to close various streets downtown and throughout Lawrence from 7:00 a.m. to 11:00 a.m. on Sunday, November 1, 2015. Approve the donation of City Services from Fire Medical and Police Departments for this event. Staff Memo & Attachments
9. Approve a street event permit for the Lawrence Old Fashion Christmas Parade event to close various streets downtown on Saturday, December 5, 2015, from 11:00 a.m. to 12:15 p.m. Staff Memo & Attachments
10. Approve a street event temporary use of right-a-way permit allowing the closure of W. 29th Terrace, between Iowa Street Frontage Road and Four Wheel Drive on Friday, October 2, 2015, from 8:00 a.m. to 11:59 p.m. for the Rock the Block, Kick Cancer Event and adopt on first reading, Ordinance No. 9147, allowing the sale, possession, and consumption of alcohol on W. 29th Terrace, between Iowa Street frontage road and Four Wheel Drive, on Friday, October 2, from 12:00 p.m. to 10:00 p.m. during the event. Staff Memo & Attachments
11. Approve a street event permit for the Lawrence Bicycle Club’s 2015 Octoginta, closing Massachusetts Street from 11th Street to 13th Street on Sunday, October 4, 2015 from 6:30 a.m. – 9:00 a.m. Staff Memo & Attachments
12. Approve a street event permit for the KU Homecoming parade and Pep Rally event to close the 100 block of East 8th Street Friday October 30, 2015 from 1:30 p.m. to 11:00 p.m. Adopt on first reading, Ordinance No. 9150, allowing the sale, possession, and consumption of alcoholic liquor on public property on the 100 block of East 8th Street on Friday October 30, 2015 from 1:30 p.m. – 11:00 p.m., for the KU Homecoming Pep Rally event.; provided the sale, possession and consumption of alcoholic liquor are pursuant to City of Lawrence and State of Kansas law. Staff Memo & Attachments
13. Approve as a sign of community interest, a request from the Pilot Club of Lawrence to place a sign at the northwest corner of 23rd and Harper Streets promoting their annual antique show and sale at the Douglas County Fairgrounds from September 18 through September 19, 2015. Staff Memo & Attachments
14. Approve as signs of community interest, a request from the Lawrence Home Builders Association to place directional arrow signs at various locations from September 26 through October 5, 2015, for the Fall Parade of Homes event. Staff Memo & Attachments
C. CITY MANAGER’S REPORT: None.
D. PUBLIC COMMENT:
ADDRESSING THE COMMISSION: The public is allowed to speak to any items or issues that are not scheduled on the agenda after first being recognized by the Mayor. As a general practice, the Commission will not discuss/debate these items, nor will the Commission make decisions on items presented during this time, rather they will refer the items to staff for follow up. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
ADDRESSING THE COMMISSION: The public is allowed to speak to any regular agenda item or give public comment after first being recognized by the Mayor. Individuals are asked to come to the microphone, sign in, and state their name and address. Speakers should address all comments/questions to the Commission.
E. REGULAR AGENDA ITEMS:
1. Consider the following items related to the Maple Street Pump Station, Project No. PW1133: Staff Memo & Attachments
a) Consider awarding Bid No. B1542, base bid and alternate bid using RCP Pipe, in the amount of $5,937,631.50, to Nowak Construction, Inc.
b) Consider adopting Resolution No. 7141, ordering the improvements and authorizing the issuance of General Obligation Bonds for the construction of the Maple Street Pump Station, in the amount of $1,750,000.
ACTION:
a) Award Bid No. B1542, base bid and alternate bid using RCP Pipe, in the amount of $5,937,631.50 to Nowak Construction, Inc., if appropriate.
b) Adopt Resolution No. 7141, ordering the improvements and authorizing the issuance of General Obligation Bonds for the construction of the Maple Street Pump Station, in the amount of $1,750,000, if appropriate.
2. Consider the following requests from the Lawrence Arts Center: Request (updated 09/11/15) LCAC Memo - Updated 09/11/15 City Arts and Culture Related Expenditures - Added 09/11/15 Correspondence - Updated 09/15/15 Arts Center Payments 2010-15 - Added 09/14/15 CIP Improvements - Added 09/14/15
a) Consider request from the Lawrence Arts Center for $100,000 in transient guest tax funds to support the 2016 Free State Festival Request.
b) Consider recommendation from the Lawrence Cultural Arts Commission that the City of Lawrence partner with the Lawrence Arts Center in its application for the National Endowment for the Humanities Our Town Grant.
ACTION:
a) Approve request from Lawrence Arts Center for $100,000 in transient guest tax funds to support the 2016 Free State Festival, if appropriate.
b) Approve recommendation from the Lawrence Cultural Arts Commission that the City of Lawrence partner with the Lawrence Arts Center in its application for the National Endowment for the Humanities Our Town Grant, if appropriate.
3. Consider the following items related to the Lawrence Convention & Visitors’ Bureau: Staff Memo & Attachments - Updated 09/11/15 PowerPoint Presentation - Added 09/16/15
a) Consider
adopting a resolution Resolution No. 7142 (added 09/11/15),
creating a governing board for eXplore Lawrence (operating the Convention &
Visitors’ Bureau) and replacing the current Convention & Visitors’
Bureau Advisory Board; consider authorizing the Mayor to execute an agreement
with eXplore Lawrence to operate the Convention & Visitors’ Bureau, and consider
approving the bylaws for eXplore Lawrence.
b) Consider guest tax allocations up to $215,221 to support bids from eXplore Lawrence/Lawrence Sports Corporation to support three (3) regional/national sporting events, contingent upon Lawrence winning the bids to host the events.
ACTION:
a) Adopt Resolution No. 7142, creating a governing board for eXplore Lawrence; authorize the Mayor to execute an agreement with eXplore Lawrence to operate the Convention & Visitors’ Bureau, and approve the bylaws for eXplore Lawrence, if appropriate.
b) Approve guest tax allocation up to $215,221 to support bids from eXplore Lawrence/Lawrence Sports Corporation to support three (3) regional/national sporting events, contingent upon Lawrence winning the bid to host the events, if appropriate.
F. FUTURE AGENDA ITEMS: Staff Memo & Attachments
G. COMMISSION ITEMS: City Commission Work Plan
H. CALENDAR: Meeting List
· City Commission Vacancy Information and Schedule
· East Ninth Street Meeting Schedule and Information
· Bicycle Pedestrian Issues Task Force Meeting Schedule and Information
· 2015 Taste of Lawrence Fall Mixer, Thursday, September 10, 4:00 – 7:00 p.m. Location: Meadowbrook Apartments.
· 2015 Valor First Responder Awards, Friday, September 11, 6:00 p.m. Location: Crown Toyota Pavilion.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 12, 1:00 – 5:00 p.m. Location: Station No. 1 – 746 Kentucky Street. Flyer
· North Lawrence Improvement Association Potluck Picnic, Monday, September 14, 5:30 p.m. Location: Lyons Park.
· Public meeting to discuss options regarding on-street parking for the 900 block of New Jersey Street, Thursday, September 17, 2:30 – 3:30 p.m. Location: New York Elementary School.
· 2015 Community Education Breakfast, Friday, September 18, 7:30 – 9:00 a.m. Location: Lawrence Holidome.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 19, 1:00 – 5:00 p.m. Location: Station No. 4 – 2121 Wakarusa Drive. Flyer
· Peaslee Center Ribbon Cutting – Thursday, September 24, 4:30 p.m. Location: 2920 Haskell Avenue.
· Peaslee Center Community Grand Opening – Saturday, September 26, 10:00 a.m. – 1:00 p.m. Location: 2920 Haskell Avenue.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, September 26, 1:00 – 5:00 p.m. Location: Station No. 5 – 1911 Stewart Avenue. Flyer
· East Lawrence Neighborhood Association Block Party, Saturday, September 26, 5:00 p.m. – 9:00 p.m. Location: Hobbs Park.
· City Commission Meeting Reinstated, Tuesday, September 29, 5:45 p.m. Location: City Commission Room.
· City Commission Special Meeting, Thursday, October 1, 5:45 p.m. Location: City Commission Room. Topic: Interview/discussion of applicants.
· Lawrence-Douglas County Fire Medical Open House & Centennial Celebration, Saturday, October 3, 10:00 a.m. – 2:00 p.m. Location: Station No. 2 – 2128 Harper Street. Flyer
· Lawrence-Douglas County Fire Medical 100th Birthday Celebration Barbeque, Saturday, October 3, 3:00 – 7:00 p.m. Location: Chief Jim McSwain Park, 1941 Haskell Avenue. INVITATION ONLY EVENT.
· Walk to School Day, Wednesday, October 7. More details to be announced.
· Planning Commission orientation lunch with elected officials, Friday, October 9, 12:00 – 1:30 p.m. Location: City Commission Room.
· Black Hills Energy luncheon with public officials, Wednesday, October 28, 12:00 – 1:30 p.m. Location: Oread Hotel, 521 Room.
· National League of Cities Congress of Cities Exposition, November 3 – 7. Location: Nashville, TN.
· 36th Police Department Basic Recruit Academy Graduation, Friday, November 13, 6:30 p.m. Location: Holiday Inn Hotel & Convention Center.
· November 24 City Commission meeting canceled.
· City offices closed November 26 and 27 for Thanksgiving holiday.
· December 22 City Commission meeting canceled.
· City offices closed December 25 in observance of Christmas holiday.
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*dates in bold indicate City Commission meeting dates
I. CURRENT VACANCIES – BOARDS/COMMISSIONS:
Listed below are existing and upcoming vacancies on City of Lawrence Boards and Commissions. If interested in serving on a board, citizens should visit the website at http://www.lawrenceks.org/boards to volunteer online, or send a letter of interest to the Mayor, P.O. Box 708, Lawrence, KS 66044.
BZA-Sign Code Board of Appeals:
One position expires 09/30/15 and is eligible for reappointment to an additional term.
One position expires 12/31/15 and is eligible for reappointment to an additional term.
Building Code Board of Appeals:
One position expires 11/30/15 and is eligible for reappointment to an additional term.
Citizen Advisory Board for Fair and Impartial Policing:
One vacancy for a position that expires 03/01/17.
Community Development Advisory Committee:
One vacancy for a position that expired 09/30/14 and one vacancy for a position that expires 09/30/15. Both positions are designated for low/mod areas. Three additional positions expire 09/30/15, and two are eligible for reappointment to additional terms and designated for low/mod areas. The position that will become vacant is an at-large position.
One vacancy for a position that expired 12/31/14. This position is designated for an Architect/Engineer. Two positions (at-large position and general contractor position) expire 12/31/15 and are eligible for reappointment to additional terms.
Douglas County Senior Services Advisory Board:
Two positions expire 12/31/15 and are eligible for reappointment to additional terms.
Electrical Code Board of Appeals:
One vacancy for a position that expired 03/31/15. Eligibility requirements exist for this board.
Historic Resources Commission:
One vacancy for a position that expires 03/01/16 and is designated for a historian.
Homeless Issues Advisory Committee:
One vacancy for a position that expires 12/31/16. Four positions expire 12/31/15 and are eligible for reappointment to additional terms.
Two positions expire 09/30/15 and are eligible for reappointment to additional terms.
Affordable Housing Advisory Board:
Established by Ordinance No. 9129, there will be nine members appointed to this new board.
Five positions expire 09/30/15; three are eligible for reappointment to additional terms and two positions will become vacant.
One position on the Board of Directors expires 09/30/15 and is eligible for reappointment to an additional term.
Joint Economic Development Council:
Two positions expire 10/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 11/30/15. Five additional positions expire 11/30/15 and are eligible for reappointment to additional terms.
Lawrence Douglas County Advocacy Council on Aging:
One vacancy for a position that expires 12/31/17.
Parks & Recreation Advisory Board:
Two positions expire 12/31/15, with one being eligible for reappointment to an additional term and one becoming vacant.
Public Transit Advisory Committee:
Three positions expire 12/31/15, with one being eligible for reappointment to an additional term and two becoming vacant.
One position expired 04/30/15 and is eligible for reappointment to an additional term.
One vacancy for a position that expired 12/31/14. Four additional positions expire 12/31/15 and are eligible for reappointment to additional terms.
Social Service Funding Advisory Board:
One vacancy for a position that expires 08/31/16. Three positions expire 08/31/15, with one being eligible for reappointment to an additional term.
Sustainability Advisory Board:
Five positions expire 12/31/15 and are eligible for reappointment to additional terms.
One vacancy for a position that expires 04/30/18.